Board of Supervisors

Agendas, Minutes & Claims

Date: January 18, 2016

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, January 18, 2016

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Canvass Drain 23 Election
  2. Resolution Naming Depositories
  3. Set Public Hearing FY16 Budget Amendment
  4. E-911 Board Appointment
  5. Weed Commissioner Appointment
  6. Secondary Roads:
    1. BRS-CO14(155)- -60-14 Contract
    2. Crushed Concrete Quotes
    3. FY17 Budget Review
  7. 10:00 a.m. Mental Health Regional Update – Dawn Mentzer
  8. Mental Health FY17 Budget Review
  9. IT Quarterly Report / FY17 Budget Review
  10. Treasurer FY17 Budget Review
  11. Recorder Quarterly Report / FY17 Budget Review
  12. Sheriff Department Update
  13. Case Management Staff Update
  14. County Planning / Goals Discussion
  15. Manure Management Annual Updates
    1. Kennebeck Farms, Dennis Kennebeck, Section 13, Roselle Township
  16. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, January 18, 2016 at 9:00 a.m. Central Standard Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Danzer, second by Meiners to approve the agenda as presented with the addition LCG Construction Permit Application. On roll call, all voted aye. Motion by Beardmore, second by Schettler to approve the minutes of the January 11, 2016 meeting as written with following correction: to approve a 14% reduction in the recommended increase for all elected officials. On roll call, all voted aye.

Board proceeded to canvass the results of the Drain 23 Election, held Saturday, January 16, 2016. Dick W. Wernimont was elected to the position of Drainage Trustee for District Two, with a total of ten votes. Motion by Beardmore, second by Danzer to approve the canvass and abstract for the January 16, 2016 Drain 23 Election. On roll call, all voted aye. (Abstract on file in the Auditor’s Office).

Motion by Meiners, second by Danzer to approve County Treasurer’s Resolution to Name Depositories in the County. On a roll call vote, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Danzer, aye. Motion carried unanimously

RESOLUTION NAMING DEPOSITORIES

BE IT RESOLVED, that the Board of Supervisors of Carroll County, in Carroll County, Iowa, approves the following list of financial institutions to be depositories of the Carroll County funds in conformance with all applicable provisions of Iowa Code Chapters 12B and 12C of the Code of Iowa. The Carroll County Treasurer, Jean Seidl, is hereby authorized to deposit the Carroll County funds in amounts not to exceed the maximum approved for each respective financial institution as set out below.

Depository Name Location of  Maximum Balance in    Maximum Balance in
Home Office effect under prior            effect under this
resolution resolution
COMMERCIAL SAVINGS BANK  CARROLL, IA $10,000,000.00 $10,000,000.00
CARROLL COUNTY STATE BANK CARROLL, IA           $17,000,000.00  $17,000,000.00
IOWA SAVINGS BANK CARROLL, IA $6,000,000.00 $6,000,000.00
    
WESTSIDE STATE BANK  
HALBUR BRANCH WESTSIDE, IA $3,000,000.00 $3,000,000.00
FIRST NATIONAL BANK MANNING, IA $3,000,000.00 $3,000,000.00
TEMPLETON SAVINGS BANK TEMPLETON, IA $7,000,000.00 $7,000,000.00
CARROLL BRANCH
UNITED BANK OF IOWA IDA GROVE, IA $5,000,000.00   $6,000,000.00
BREDA SAVINGS BANK BREDA, IA $1,000,000.00 $1,000,000.00

Approved this 18th day of January 2016
s/Neil Bock
Chair, Board of Supervisors

Certification: I hereby certify that the foregoing is a true and correct copy of a resolution of the Carroll County Board of Supervisors, adopted at a meeting of said public body, duly called and held on the 18th day of January, 2016, a quorum being present, as said resolution remains of record in the minutes of said meeting, and it is now in full force and effect.

ATTEST:
s/Kourtney Irlbeck
Carroll County Auditor
January 18, 2016

The Auditor presented detailed information on the proposed February 1, 2016 budget amendment. The Auditor explained revenues and expenses. Motion by Beardmore, second by Schettler to set February 1, 2016 at 10:00 a.m. for the Public Hearing on the Proposed FY16 County Budget Amendment. On roll call, all voted aye.

Motion by Beardmore, second by Danzer to appoint Doug Bass as a voting member of the Carroll County E-911 Board and Mark Beardmore as a non-voting member. On roll call, all voted aye.

Motion by Danzer, second by Schettler to appoint Earl Wittrock as Carroll County Weed Commissioner. On roll call, all voted aye.

Board reviewed a manure management annual update for Kennebeck Farms, Dennis Kennebeck, Section 13, Roselle Township. Board reviewed a construction permit application for LCG LLC, Section 31, Union Township, Calhoun County.

Jean Seidl reviewed the FY17 Treasurer budget.

County Engineer Dave Paulson reviewed the FY17 Secondary Roads budget. Paulson reviewed two quotes for concrete crushing. Schmillen Construction Inc. $5.25/ton and Murphy’s Heavy Contracting $5.15/ton. The estimated tonnage is 12,000 tons. Motion by Danzer, second by Bock to approve the $5.15 bid from Murphy Heavy Contracting. On roll call, all voted aye. Motion by Meiners, second by Danzer to approve and authorize Board Chair to sign the BRS-CO14(155)- -60-14 Contract with Graves Construction. On roll call, all voted aye.

Rolling Hills Community Services CEO Dawn Mentzer met with the Board to give an update on the region. Mentzer presented the FY15 Annual Report and discussed, regional objectives, crisis stabilization home, per capita contributions, and strategic planning. Mentzer reviewed the FY17 Mental Health budget.

Carl Wilburn gave a quarterly report for the IT/GIS/Zoning Departments. Eleven building permits were issued during the quarter. Wilburn discussed flood plain permits, going out of business permit, GIS Grant for Communications Center updates, mobile equipment installations, Communications Center Virtual Server, EVMS Patch Management, and telephone system upgrade. Wilburn reviewed the FY17 IT/GIS/Zoning budget.

Marilyn Dopheide reviewed a quarterly report for the Recorder’s Department. $41,250.69 in which fees were collected for Carroll County, and an additional $80,017.83 was remitted to the State of Iowa. Motion by Meiners, second by Danzer to approve the Recorder’s quarterly report. On roll call, all voted aye.

County Sheriff Doug Bass met with the Board to discuss a recent jail inspection. Bass explained areas of concerns in the jail and recommended the Board begin working on solutions to address the areas of concern. Motion by Beardmore, second by Danzer to add Sheriff Resignation to the agenda. On roll call, all voted aye. Sheriff Doug Bass presented the Board with a letter announcing his retirement effective 03/15/2016. The Board each expressed gratitude to Bass for his many years of service. Motion by Beardmore, second by Schettler to accept with regrets the resignation of County Sheriff Doug Bass. On roll call, all voted aye.

The Board discussed county planning and goals. Each Board member offered suggestions for future planning. The following ideas were shared: Beardmore: County/City collaboration and department retreat; Schettler: water quality issues, insurance and health, and ambulance department; Meiners: Department Head communication, Secondary Roads improvements, wellness program, and County Jail; Danzer: Department Head communication, employee retention and morale, Fricke Building office space, Food Pantry location, County Jail, and expanding services to increase revenue; and Bock: continued public outreach efforts, communication, Mental Health per capita contribution, Local Option Sales Tax, County Jail, Assessor position, CADC Housing Study, Des Moines Water Works lawsuit and drainage, Fricke Building office space, Mallard View, and Mental Health Advocate job description.

Case Management Supervisor Justin Schieffer met with the Board to discuss staffing needs. Schieffer explained his department’s need for additional help and current caseloads. Following discussion the Board agreed with Schieffer and recommend he begin the interview process and possible hiring process for one position in the Case Management department. Schieffer updated the Board on the current MCO providers.

Schettler reported on Conservation Board meeting and Telephone Committee meeting. Upcoming meetings include: Board of Health meeting and Conference Board meeting.

Meiners reported on YES Center Board meeting. Upcoming meetings include: New Opportunities training, CADC Strategic Planning meeting, ISAC University, ISAC Executive Board meeting, and Communications Center FY17 Budget meeting.

Danzer reported on Wesco Board meeting, Solid Waste Commission meeting and sign checks at Region XII. Upcoming meetings include: Region XII training, Conference Board meeting, and Communication Center FY17 Budget meeting.

Beardmore reported on Ambulance Board meeting, Telephone Committee meeting, meeting with Gerald Clausen, and Giguere memorial. Upcoming meetings include: Carroll Area Child Care Center Board meeting, Coalition of Human Services meeting, Conference Board meeting, and Case Management meeting.

Bock reported on Rolling Hills Community Services Board meeting, sign checks at RSVP, and possible tax abatement on property in Manning. Upcoming meetings include: Local Planning Group meeting, Coalition of Human Services meeting, Conference Board meeting, and Case Management meeting.

Motion by Schettler, second by Beardmore to adjourn at 12:16 p.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Neil Bock, Chairman

Claims

Associated File: