Board of Supervisors

Agendas, Minutes & Claims

Date: January 26, 2015

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, January 26,2015

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Compensation Board Recommendation
  2. Resolution 2015-005 Security Procedures Records
  3. Set Public Hearing Date for Zoning Ordinance Amendment and Re Zoning
  4. Discuss Supervisor Laptops
  5. Approve Plat
  6. Approve Payables
  7. Review of County Reserves
  8. County Mileage Reimbursement Rate
  9. Manure Management Annual Updates:
    1. William Danner Jr, Danner Finisher, Section34, Pleasant Valley Township
    2. Scott Halbur, Section 7, Lincoln Township, Audubon County
    3. Doug Sturm, Sturm Finisher, Section 10, Sac Township, Sac County
    4. Prestage Farms of Iowa LLC, PI-287 Finisher, Section 24, Glidden Township
  10. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, January 26, 2015 at 9:00 a.m. Central Standard Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Beardmore, second by Schettler to approve the agenda as presented with the addition of Secondary Roads Asphalt Contract. On roll call, all voted aye. Motion by Meiners, second by Bock to approve the minutes of the January 19, 2015 meeting as written. On roll call, all voted aye.

The Chairman presented a letter from Joe Halbur, chairman of the Carroll County Compensation Board, with the salary recommendations of a $850 raise for the Board of Supervisors, a $1950 raise for the County Attorney, a $1850 raise for the County Auditor, a $1670 raise for the County Recorder, a $2250 raise for the County Sheriff and a $1750 raise for the County Treasurer.

Board members proceeded to discuss the recommendation with each stating their position on the suggested increases. Following discussion, motion by Meiners, to lower the Compensation Board’s recommendation for the County Attorney, County Auditor, County Recorder, County Sheriff, and County Treasurer 16.7%; which would result in the following raises: $1624 for the County Attorney, $1541 for the County Auditor, $1391 for the County Recorder, $1874 for the County Sheriff and $1458 for the County Treasurer. Second by Schettler. On roll call, Danzer, Schettler, Meiners and Bock voted aye; Beardmore voted nay. Motion carried.

Motion by Beardmore, second by Bock to freeze Supervisor salaries due to the lack of FY16 valuations. On roll call, Beardmore, Bock voted aye; Danzer, Schettler, Meiners voted nay. Motion failed. Motion by Meiners to lower the Compensation Board’s recommendation for County Supervisors 16.7%. Motion died for lack of a second. Motion by Schettler to lower Compensation Board’s recommendation for County Supervisors 50%. Motion died for lack of a second. Motion by Danzer to lower Compensation Board’s recommendation for County Supervisors 33.33%; which would result in a $567 increase. Second by Meiners. On roll call, Danzer, Schettler, Meiners voted aye; Beardmore, Bock voted nay. Motion carried.

County Engineer Dave Paulson presented the Board paving contract 14-CO14-148 with Norris Paving. The contract consists of four separate projects; approximately 6.6 miles on County Road N14 from U.S. 141, north to Halbur; approximately .93 miles on County Road N58 from Union Pacific Rail Road, north to U.S. 30; approximately 1.98 miles on County Road M64 from 120th Street, north to 100th Street; approximately 6.05 miles on County Road N44 from 310th Street, north then east on 260th Street then north to 270th Street. Total projects estimated cost is $3,103,748.60. Motion by Beardmore, second by Schettler to authorize Board chair to sign paving contract. On roll call, all voted aye. Paulson updated the Board on the Vader bridge project.

Motion by Meiners, second by Beardmore to approve Resolution 2015-005 which states that all courthouse security procedures and emergency preparedness records, including but not limited to all audio and video records are hereby declared to not be public records. On a roll call vote, Danzer, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Bock, aye. Motion carried unanimously. (Resolution on file in Auditor’s office)

Carl Wilburn, Planning & Zoning Administrator met with the Board to discuss amending the zoning ordinance to include shooting ranges in A1 districts with approval of the Board of Adjustment and to change the zoning on a parcel located in the SE 1/4, Section 1, Wheatland Township from A1 Agriculture to I1 Light Industrial. Motion by Beardmore, second by Bock to set a public hearing at 10:00 a.m. on February 9, 2015, to consider a change to the land use classification of a property in Carroll County and amend zoning ordinance to include shooting ranges in A1 districts with approval of the Board of Adjustment. On roll call, all voted aye.

The Board discussed the possibility of utilizing laptops or tablets for Board meetings. Price ranges and models were discussed. The Board also discussed what cost savings this would offer. The Board will do additional research. No formal action taken.

Motion by Bock, second by Beardmore to approve the plat of survey for Lot 3, NW1/4, Section 22-82-34. On roll call, all voted aye.

Motion by Beardmore, second by Schettler to approve payables for payment as presented. On roll call, all voted aye.

County Supervisor Neil Bock reviewed the county reserves. Bock discussed each fund and gave detail on their balances. Bock explained the objectives to County Reserve Fund review: improved comfort, fidelity and stabilization of budgeting; improved taxation by planning for prudent cash flow without excess taxation; understandable and credible budgeting tool. In FY15 the Mental Health levy was zero, the General Basic levy was 3.5, and it was reaffirmed the value of the Local Option Sales Tax Fund for its flexibility and availability.

The Board discussed the County mileage reimbursement rate. Currently the County reimburses employees at 100% of the federal rate. Effective January 1, 2015 the federal mileage rate is 57.5 cents. Upon review of other counties the reimbursement rates vary greatly. Board members discussed possible rates and impacts the rates would have on various departments. The Board tabled a decision until next board meeting.

Board reviewed manure management annual updates for William Danner Jr, Danner Finisher, Section 34, Pleasant Valley Township; Scott Halbur, Section 7, Lincoln Township, Audubon County; Doug Sturm, Sturm Finisher, Section 10, Sac Township, Sac County; Prestage Farms of Iowa LLC, PI-287 Finisher, Section 24, Glidden Township.

Beardmore reported on Carroll Area Child Care Center board meeting, Compensation Board meeting, Coalition of Human Services meeting, budget reviews, fuel contracting, Ambulance rent, MH transports, and upcoming Carroll Library Steering Committee meeting.

Schettler reported on Board of Health meeting and budget reviews.

Meiners reported on budget reviews, Bill Northey meeting, New Opportunities meeting, and YES Center board meeting. Meiners discussed RC&D money that needs to be distributed to a 501.3C. Meiners will speak with Jason Christensen about possibilities of funding conservation projects.

Bock reported on Local Planning Group meeting, Coalition of Human Services meeting, budget reviews, Compensation Board meeting, and County Reserve work.

Danzer reported on budget reviews, Bill Northey meeting, Iowa Cattlemen meeting, Compensation Board meeting, ICAP policy review with Terry Axman, and follow up on Verizon Tower request.

Motion by Beardmore, second by Meiners to adjourn at 11:50 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Marty Danzer, Chairman

Claims

Associated File: BILLDAY0115-2.pdf