Board of Supervisors

Agendas, Minutes & Claims

Date: February 29, 2016

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Tuesday, February 29, 2016

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Approve Plats
  2. 9:15 a.m. Telephone Conference Greene County-Bid Opening Drain 86-150 Repair
  3. 9:30 a.m. Closed Session per Iowa Code 21.5(i) “To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.”
  4. Secondary Roads:
    1. Amend IDOT Budget
    2. Motorgrader Discussion
    3. Drains
  5. Manning Hausbarn Tourism Update
  6. Case Management MCO Update
  7. Maple River Contract for Services Discussion
  8. Manure Management Annual Updates:
    1. New Fashion Pork, Farm 313-Elite Finisher 313, Section 12, Newton Township
  9. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, February 29, 2016 at 9:00 a.m. Central Standard Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Beardmore, second by Danzer to approve the agenda as presented with the addition of Library Proclamation. On roll call, all voted aye. Motion by Meiners, second by Schettler to approve the minutes of the February 22, 2016 meeting as written. On roll call, all voted aye.

Motion by Beardmore, second by Schettler to authorize Board Chair to sign the “Everybody on the Same Page” Proclamation. On roll call, all voted aye. The proclamation is an initiative by Carroll County Libraries to bring the community together for special events promoting reading, storytelling, and art.

Motion by Meiners, second by Danzer to approve plats of survey for Lot 1 NE1/4 SW1/4 Section 7-83-33 and Lots 12 & 13 W1/2 NW1/4 Section 20-84-35. On roll call, all voted aye.

The Board discussed a request from Jared Hays to increase his hourly pay from $30 to $50. Hays’ contract with the County is for services for the operation and management of the Maple River Junction Wastewater Grade II facility. Following discussion, motion by Schettler, second by Meiners to approve the hourly rate of $50 and contract effective dates July 1, 2016 thru June 30, 2017. Motion by Schettler, second by Meiners to amend the original motion to include construction of shade cover over UV control panel and flow meter. On roll call, all voted aye. Motion as amended to approve the hourly rate of $50, contract effective dates July 1, 2016 thru June 30, 2017, and construction of shade cover over the UV control panel and flow meter. On roll call, all voted aye.

Board reviewed a manure management annual update for New Fashion Pork, Farm 313-Elite Finisher 313, Section 12, Newton Township.

At 9:27 a.m. the Board participated in a public hearing with the Greene County Board of Supervisors. Greene County opened the public hearing with all Board members present. The purpose of the hearing was to open bids for the clean out of shared Drain 86-150. Greene County proceeded to open the three bids received. Jacob Hagen with JEO Associates reviewed the bids received. Motion by Greene County Supervisor Dawn Rudolph, second by Danzer to accept the low bid from Leroy & Sons for $42,152.50. On roll call, all voted aye except for Meiners who abstained. Motion carried. Hearing no comments from the public, motion by Greene County, second by Bock to close the public hearing at 9:33 a.m.

Engineer reviewed Amendment #1 for the FY16 DOT budget. Beginning fund balance increased $611,076. Total receipts are $6,327,133 which is a decrease from the $6,666,183 originally budgeted. Rise Funds increased $118,000, bridge replacement funds decreased $264,000, and fuel depot decreased $193,050. Total expenditures are $7,991,800 an increase from the $7,593,100 originally budgeted with Roads (711) increasing $119,700 and Construction (0200) increasing $279,000. Motion by Schettler, second by Danzer to approve the amended FY16 DOT budget for Secondary Roads. On roll call, all voted aye.

Paulson discussed County motor graders. He detailed the machines hours and discussed purchasing an additional motor grader to increase the fleet from 15 to 16. Following discussion, no formal action taken.

Motion by Danzer, second by Schettler to go into closed session per Iowa Code Chapter 21.5(i) at 10:10 a.m. On a roll call vote, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Danzer, aye. Motion carried.

Motion by Danzer, second by Schettler to go out of closed session at 10:36 a.m. On roll call, all voted aye. Motion by Danzer to approve a $2,000 increase to Ambulance Director Pat Gray’s salary in FY16 and FY17. Motion died due to lack of a second.

Case Management Supervisor Justin Schieffer updated the Board on MCO providers and current clients. Schieffer explained that most clients are with AmeriHealth and they will have 9 to 10 new clients from Buena Vista County. Amerigroup is now requesting the County sign a contract with them to provide case management. Schieffer will have County Attorney John Werden review the contract and place it on the agenda for Board approval at a later date.

Bock reported on Examining Board update, follow up with Bill Heckroth and contact with Farm Bureau, and Shannon Landauer letter regarding housing study. Upcoming meetings include: Legislative Forum and sign checks at RSVP.

Beardmore reported on Conservation Union meeting, Ambulance Union grievance meeting, and E911/EMA FY17 Budget Hearing.

Schettler reported on Region V Hazmat meeting.

Meiners reported on Chamber banquet, Policy Council meeting, Conservation Union meeting, Ambulance Union grievance meeting, and New Opportunities Executive Board meeting. Upcoming meetings include: CADC and Legislative forum.

Danzer reported on the railroad bridge near Dedham, road issues, and Region XII Board meeting. Upcoming meetings include: Steve Mikkelsen regarding the railroad bridge near Dedham, drainage issues, and Hungry Canyons.

Motion by Beardmore, second by Danzer to adjourn at 11:15 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Neil Bock, Chairman

Claims

Associated File: