Board of Supervisors

Agendas, Minutes & Claims

Date: March 09, 2015

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, March 09,2015

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Carroll County Soil & Water – Field Days
  2. Ambulance Bids
  3. Freedom Rock Funding Request
  4. Approve Plat
  5. 10:00 a.m. Public Hearing for FY16 County Budget
  6. Resolution No. 2015-006: Adoption of FY16 County Budget & Certificate of Taxes
  7. Secondary Roads:
    1. Set Letting Date for 2015 Box Culvert Project
    2. Utility Permit
    3. Federal Aid Agreement for Bridge Project
    4. Uniform Policy
    5. Road Tour Discussion
  8. Approve Payables
  9. Manure Management Annual Updates:
    1. Jim Halbur, 245 Hawthorne, Section 18, Roselle Township
  10. Broker RFP Discussion
  11. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, March 9, 2015 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Meiners, second by Beardmore to approve the agenda as presented. On roll call, all voted aye. Motion by Bock, second by Schettler to approve the minutes of the March 2, 2015 meeting as written. On roll, all voted aye.

Soil and Water Conservation Commissioners, Roger Slater and Tom Simons updated the Board on an upcoming forum. They are looking for more retailer participation and will put more of an emphasis on water. They are looking at ways to encourage more farmers to attend and would like one of the Supervisors to be on the panel for the forum. The forum is tentatively planned for June. Danzer indicated he would be on the panel.

Ambulance Director Pat Gray presented three bids for ambulances. Two bids were on new ambulances and one bid was for a remount. Following discussion, the Board requested an additional bid for a remount. Gray will obtain a second bid and present the bids at a later date.

Alan Muhlbauer representing Freedom Rock in Manning presented a more detailed description of their initial funding request. Muhlbauer requested the Board reconsider funding the project. He explained that the funds needed would complete the landscaping project and it would be a one-time request. They are requesting $4,850. Motion by Meiners, second by Schettler to approve funding the Freedom Rock $4,850, funds would come from the Local Option Sales Tax Fund. On roll call, Danzer, aye; Beardmore, nay; Schettler, aye; Meiners, aye; and Bock, aye. Motion carried.

Motion by Meiners, second by Bock to approve a plat of survey for Lot 1 of NE1/4 NE1/4 in Section 8-85-34. On roll call, all voted aye.

Motion by Schettler, second by Bock to approve payables as presented. On roll call, all voted aye.

GENERAL BASIC/CASE MGMNT

Employer’s Share F.I.C.A. $11,310.29
Employer’s Share I.P.E.R.S. 14,495.36

GENERAL SUPPLEMENTAL

Employer’s Share F.I.C.A. 9,258.67
Employer’s Share I.P.E.R.S. 12,516.25

MENTAL HEALTH

Employer’s Share F.I.C.A. 164.37
Employer’s Share I.P.E.R.S. 197.56

RURAL SERVICES

Employer’s Share F.I.C.A. 1,324.72
Employer’s Share I.P.E.R.S. 1,850.06

SECONDARY ROAD FUND

Employer’s Share F.I.C.A. 8,897.35
Employer’s Share I.P.E.R.S. 10,896.66

DISASTER SERVICES

Employer’s Share F.I.C.A. 86.46
Employer’s Share I.P.E.R.S. 100.93

FOR CLAIMS ALLOWED BY DEPARTMENT SEE BOARD OF SUPERVISORS SUPPLEMENT BOOK

Board reviewed manure management annual update for Jim Halbur, 245 Hawthorne, Section 18, Roselle Township.

At 10:01 a.m. the chair opened the public hearing for the proposed FY16 county budget. The Countywide tax rate was set at $3.83104 per $1000 of valuation with an additional $3.00358 for rural residents, for a total Countywide/Rural tax rate of 6.83462 per $1000 of valuation. The tax levy rates will raise $6,694,182 in property taxes, up from $6,394,427 for FY15. The FY16 net current property taxes is $6,269,246, up from $5,759,053 in FY15. Following discussion and comments from the public. The chair closed the public hearing at 10:10 a.m.

Motion by Meiners, second by Bock to approve the adoption of FY16 county budget and certification of taxes, Resolution No. 2015-006. On a roll call vote, Danzer, aye; Beardmore, nay; Schettler, aye; Meiners, aye; Bock, aye; Motion carried.

RESOLUTION NO. 2015-006
ADOPTION OF FY16 COUNTY BUDGET AND CERTIFICATION OF TAXES

WHEREAS a public hearing has been held for the fiscal year 2016 Carroll County budget in accordance with Iowa Code 331.434,

BE IT RESOLVED that the Carroll County Board of Supervisors adopts said Budget and Certification of Taxes for fiscal year 2016 and,

BE IT ALSO RESOLVED that the compensation for elected officials for FY16 is: Attorney $66,697; Auditor $63,189; Recorder $58,980; Treasurer $60,005; Sheriff $76,613; Supervisors $28,959.

PASSED AND APPROVED this 9th day March, 2015.

AYES:
s/Marty Danzer
s/Dean Schettler
s/Eugene Meiners
s/Neil Bock

NAYS:
s/Mark Beardmore
Attest: Kourtney Irlbeck, Carroll County Auditor

Motion by Meiners, second by Bock to add Box Culvert plan approval to the agenda. On roll call, all voted aye. Paulson reviewed the 2015 Box Culvert project along old Highway 30. Following discussion, motion by Schettler, second by Meiners to approve LFM-F30--7X-14, LFM-F26---7X-14, LFM-F27- -7X-14, and LFM-F27(1)- -7X-14 plans. On roll call, all voted aye. Motion by Meiners, second by Schettler to set a letting date of April 6, 2015 at 10:00 a.m. for LFM-F30--7X-14, LFM-F26---7X-14, LFM-F27- -7X-14, and LFM-F27(1)- -7X-14 precast box culvert project. On roll call, all voted aye.

Motion by Bock, second by Schettler to approve a utility permit for Windstream on 190th Street and Robin Avenue, Grant Township. On roll call, all voted aye.

The Board reviewed Federal Aid Agreement for Bridge Project for the Brody Bridge on 240th Street over Willow Creek. The preliminary estimated total cost is $330,000, with 80% federal funds and 20% local funds. Motion by Bock, second by Beardmore to approve BROS-CO14(153)- -8J-14 federal aid agreement. On roll call, all voted aye.

Paulson discussed a recent employee request to use uniform reimbursement money for headsets for employee’s cell phones. Paulson explained the increased usage of cell phones and the desire to use a hands free device. The employees would purchase the headset and be reimbursed from the county. This would change the current uniform policy to include the headsets. Following discussion, the Board tabled a decision until the next Board meeting. Paulson requested the Board to take a road tour following next week’s Board meeting. They will review possible project sites.

Beardmore reviewed two sample RFPs for broker services on the County health insurance plan. Beardmore explained that both RFPs were requesting more information and services then the County needed. The County would like to have a broker simply shop the rates and find what, if any savings would be available to the County. Beardmore will contact several brokers and have them present a brief explanation of services and fees. Beardmore hoped to have them present at the March 16, 2015 Board meeting.

Bock reported on Case Management Advisory Board meeting, Gas Tax, letter to Jamie Cashman regarding mental health funding, meeting with Shari Kitt at Mallard View, and County Employee meeting.

Meiners reported on Caltrider retirement party, tower at courthouse, and courtroom remodel.

Schettler reported on Conservation Board meeting.

Beardmore reported on Case Management Advisory Board meeting, Farm Bureau meeting, and Manning Ambulance meeting.

Danzer reported on UTV license research and Highway 30 Coalition meeting.

Motion by Beardmore, second by Schettler to adjourn at 11:39 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Marty Danzer, Chairman

Associated File:  

Claims

Associated File: BILLDAY0315-1.pdf