Board of Supervisors

Agendas, Minutes & Claims

Date: March 21, 2016

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, March 21, 2016

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Sheriff Car Bids
  2. Secondary Roads:
    1. Bridge Inspection Agreements
    2. Gravel Stockpile Proposal
    3. Grader Quotes
    4. Drains
    5. Culvert Bid Results
  3. 9:30 First Reading of proposed County Ordinance #40
  4. Resolution 2016-005 Stepping Up Initiative
  5. Resolution 2016-006 Destruction of Noxious Weeds
  6. County Farm Septic Line Discussion
  7. Fricke Building Office Space Discussion
  8. Conservation Rural Water Easement
  9. Courthouse Concrete Work Discussion
  10. 10:30 a.m. DHS Security System Discussion
  11. Manure Management Annual Updates:
    1. H&R Partnership, Betty Finisher Farm, Section 5, Wheatland Township
    2. T&T Operations LLC, Kniest Finisher Farm, Section 5, Kniest Township
    3. David Weller, Section 35, Hayes Township, Crawford County
    4. Jim Halbur, Section 18, Roselle Township
  12. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, March 21, 2016 at the conclusion of the Carroll County Conference Board meeting at 9:24 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Meiners, second by Danzer to approve the agenda as presented with the addition of County Farm fence line. On roll call, all voted aye. Motion by Schettler, second by Beardmore to approve the minutes of the March 14, 2016 meeting with the correction of GIS to GPS. On roll call, all voted aye.

County Sheriff reviewed two bids for a new vehicle. A 2011 Dodge Ram is the trade-in vehicle. Wittrock Motors bid $13,389 for a 2016 Dodge Durango with the trade-in. Champion Ford bid $11,591 for a 2016 Ford Explorer with trade-in. Motion by Danzer, second by Meiners to accept the low bid from Champion Ford for the 2016 Ford Explorer. On roll call, all voted aye except Beardmore who abstained.

At 9:30 a.m. the first reading of Ordinance No.40 was held. The purpose of the ordinance is to establish Carroll County’s policy for the construction of roads, reconstruction of roads, construction of bridges, reconstruction of bridges and other roadway and drainage features associated with road and bridge construction. Following discussion, motion by Meiners, second by Beardmore to approve the first reading of Ordinance No. 40 and set the second reading for Ordinance No. 40 on Monday, April 4, 2016 at 9:30 a.m. On a roll call, all voted aye.

County Engineer Dave Paulson reviewed quotes from HGM Associates, Inc. for bridge inspection services. HGM will inspect 8 fracture critical bridges for $7,800 with up to $300 in potential additional cost. HGM will to do the required analysis on 7 Bridges for Special Haul Vehicle Rating for $5,500. Following discussion, motion by Beardmore, second by Danzer to approve the bridge inspection quotations from HGM Associates, Inc. and authorize Board Chair to sign the contracts. On roll call, all voted aye.

Paulson presented a gravel proposal from Stratford Gravel. Motion by Danzer, second by Schettler to approve the proposal from Stratford Gravel for 40,000 tons of road gravel at $3.99 a ton. On roll call, all voted aye. Paulson presented a motor grader quote from Ziegler Inc. A 2000 CAT 140H is the trade-in. Ziegler quoted the following three motor graders: 140M3 AWD for $270,126 with the trade-in, 12M3 AWD for $250,186 with trade-in, and 140M3 Tandem Drive for $240,946 with trade-in. Following discussion, motion by Beardmore, second by Meiners to accept the bid from Ziegler Inc. for the 12M3 AWD for $250,186 with trade-in. On roll call, all voted aye.

Paulson discussed Drain 18 in Section 3 Union Township, Drain 52 in Section 25 Kniest Township, and Drain 82 in Section 5 Kniest Township. The drains are in need of repair and the work will be done by the Secondary Road Department. Motion by Meiners, second by Danzer to approve work on Drain 18 in Section 3 Union Township, Drain 52 in Section 25 Kniest Township, and Drain 82 in Section 5 Kniest Township. On roll call, all voted aye. Paulson discussed possible drainage issues in Drain 33 Section 26 Sheridan Township. He will inspect the drain and report back to the Board.

Paulson updated the Board on two box culvert projects BROS-CO14(157)- - 8J-14 located in Sections 22 and 23 Glidden Township and BROS-CO14(158)- - 8J-14 located on Mahogany Avenue in Sections 13 Roselle Township and 18 Pleasant Valley Township. The projects will be 80% federal funds and 20% local funds. The DOT letting was March 15, 2016, the low bid was Peterson Contracting, Inc. for $263,603.

Motion by Meiners, second by Danzer to approve Resolution No. 2016-006, Resolution for the Destruction of Noxious Weeds. On a roll call vote, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Danzer, aye. Motion carried unanimously. (Resolution on file in the County Engineer’s office)

Bock notified the Board there is not a recorded easement on the County Farm located in Section 7 Grant Township. The landowner is requesting an easement. Following discussion, motion by Danzer, second by Meiners to instruct the County Attorney to prepare an easement for the septic line located in Section 7 Grant Township. On roll call, all voted aye. The landowner is also requesting removal of the fence along the edge of the county owned property also in Section 7 Grant Township. It is the consensus of the Board that the fence remain in place.

Carol O’tool with the local Department of Human Services office requested to increase security at their office located in the upper level of the Fricke Building. O’tool received a bid from Feld Security. The bid includes a camera system, wired panic buttons, and an additional keypad and door contacts. O’tool explained there is money in the FY16 budget to pay for this expense. The approximate cost of the new security features is $2,273. Motion by Beardmore, second by Meiners to authorize the installation of new security features in Carroll Department of Human Services office. On roll call, all voted aye.

Motion by Beardmore, second by Schettler to approve Resolution No. 2016-005, Resolution in support of Stepping Up Initiative. On a roll call vote, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Danzer, aye. Motion carried unanimously.

CARROLL COUNTY RESOLUTION NO. 2016-005
RESOLUTION IN SUPPORT OF STEPPING UP INITIATIVE
“Stepping Up Initiative to Reduce the Number of People with Mental Illnesses in Jails”

WHEREAS, counties routinely provide treatment services to the estimated 2 million people with serious mental illnesses booked into jail each year; and

WHEREAS, prevalence rates of serious mental illnesses in jails are three to six times higher than for the general population; and

WHEREAS, almost three-quarters of adults with serious mental illnesses in jails have co-occurring substance use disorders; and

WHEREAS, adults with mental illnesses tend to stay longer in jail and upon release are at a higher risk of recidivism than people without these disorders; and

WHEREAS, county jails spend two to three times more on adults with mental illnesses that require interventions compared to those without these treatment needs; and

WHEREAS, without the appropriate treatment and services, people with mental illnesses continue to cycle through the criminal justice system, often resulting in tragic outcomes for these individuals and their families; and

WHEREAS, Carroll County and all counties take pride in their responsibility to protect and enhance the health, welfare and safety of its residents in efficient and cost-effective ways; and

WHEREAS, Carroll County in association with the Rolling Hills Community Services Region has developed and is implementing a jail diversion program; and

WHEREAS, through Stepping Up , the National Association of Counties, the Council of State Governments Justice Center and the American Psychiatric Association Foundation are encouraging public, private and nonprofit partners to reduce the number of people with mental illnesses in jails;

NOW, THEREFORE, LET IT BE RESOLVED, by the Board of Supervisors of Carroll County, Iowa, do hereby sign on to the Call to Action to reduce the number of people with mental illnesses in our county jail, commit to sharing lessons learned with other counties in my state and across the country to support a national initiative and encourage all county officials, employees and residents to participate in Stepping Up. We resolve to utilize the comprehensive resources available through Stepping Up to:

  • Convene or draw on a diverse team of leaders and decision makers from multiple agencies committed to safely reducing the number of people with mental illnesses in jails.
  • Collect and review prevalence numbers and assess individuals’ needs to better identify adults entering jails with mental illnesses and their recidivism risk, and use that baseline information to guide decision making at the system, program, and case levels.
  • Examine treatment and service capacity to determine which programs and services are available in the county for people with mental illnesses and co-occurring substance use disorders, and identify state and local policy and funding barriers to minimizing contact with the justice system and providing treatment and supports in the community.
  • Develop a plan with measurable outcomes that draws on the jail assessment and prevalence data and the examination of available treatment and service capacity, while considering identified barriers.
  • Implement research-based approaches that advance the plan.
  • Create a process to track progress using data and information systems, and to report on successes.

PASSED AND APPROVED this 21st day of March, 2016.
CARROLL COUNTY BOARD OF SUPERVISORS
s/Neil Bock
s/Mark Beardmore
s/Dean Schettler
s/Eugene Meiners
s/Marty Danzer
Attest: Kourtney Irlbeck, Carroll County Auditor

Board discussed the Lenz Insurance and RE/MAX Professional Realty real estate agreement for the vacant office space in the Fricke Building. The agreement will end mid-April. The Board will discuss options for the space at a future Board meeting. No formal action taken.

Motion by Beardmore, second by Schettler to approve the Easement from West Central Iowa Rural Water Association. The easement is solely for the general purposes of construction and laying and thereafter using, operating, inspecting, maintaining, repairing, replacing, or removing water pipeline and any necessary appurtenances thereto over, across, and through a strip of land 100 feet in width extending over and across the NW Frl. 1/4 NW Frl. 1/4 Section 1 Wheatland Township. On roll call, all voted aye.

The Board discussed concrete work on the west side of the courthouse. The low bid from Keith Nelson was approved by the Board on 11-10-2014. Nelson has not completed the work. The Board instructed Zach Niehaus to attempt to contact Nelson. If no response is received. The project will be re-bid and there will be a completion date stipulated in the new bids.

Board reviewed manure management annual updates for H&R Partnership, Betty Finisher Farm, Section 5, Wheatland Township, T&T Operations LLC, Kniest Finisher Farm, Section 5, Kniest Township, David Weller, Section 35, Hayes Township, Crawford County, and Jim Halbur, Section 18, Roselle Township.

Beardmore reported on Bass retirement party, Coalition of Human Services meeting, and Legislative Forum. Upcoming Carroll Area Child Care Center Board meeting.

Schettler reported on Cornerstone site visit, County dredge project, Fricke Building visit, water issues north of Maple River, and Legislative Forum. Upcoming Board of Health meeting.

Meiners reported on Bass retirement party, PCI visit, discussion with Mike Sibbel from Farm Bureau, and YES Center Board meeting. Upcoming meetings include: CADC meeting and Access Washington meeting.

Danzer reported on Region XII meeting, Region XII Executive Board meeting, meeting with County Engineer regarding ditch cleanout, and City of Dedham proposed playground. Upcoming meetings include: Wesco Board and Steve Mikkelsen regarding Dedham railroad bridge.

Bock reported on Bass retirement party, Deputy Assessor, Coalition of Human Services meeting, Local Planning Group meeting, RSVP meeting, discussion with Mike Sibbel from Farm Bureau regarding mental health contribution, Examining Board correspondence, County farm fence line, Legislative Forum, and County appointments. Upcoming meetings include: Rolling Hills Community Services Board meeting and 2nd Judicial District meeting.

Motion by Schettler, second by Danzer to adjourn at 11:45 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Neil Bock, Chairman

Claims

Associated File: