Board of Supervisors

Agendas, Minutes & Claims

Date: March 23, 2015

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, March 23,2015

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Manning Main Street Update
  2. Benefit Source Insurance Broker Proposal
  3. Matthew Ring-Nationwide Deferred Comp Plan Update
  4. Holmes Murphy Insurance Broker Proposal
  5. Sheriff Car Bids
  6. Secondary Roads:
    1. Drains
    2. Roads Discussion
  7. Ambulance Bids
  8. Verizon Tower Lease
  9. Case Management Resignation
  10. Approve Payables
  11. Approve FY16 Substance Abuse Application
  12. Approve Authorized Signatory for Substance Abuse Grant
  13. Manure Management Annual Updates:
    1. Challenger Farms III LLC, Jasper Finisher Farm, Section 15, Jasper Township
    2. H & R Partnership, Betty Finisher Farm, Section 5, Wheatland Township
    3. T & T Operations LLC, Kniest Finisher Farm, Section 5, Kniest Township
    4. David Weller Farms, Section 35, Hayes Township, Crawford County
    5. New Fashion Pork LLP, Farm 917 Iowa Sow 2, Section 26, Wheatland Township
    6. New Fashion Pork LLP, Farm 918 Iowa Sow 4, Section 9, Union Township
    7. New Fashion Pork LLP, Farm 916 Iowa Sow 1, Section 31, Cedar Township, Greene Co.
    8. New Fashion Pork LLP, Farm 302 Elite Finisher, Section 30, Cedar Township, Greene Co.
    9. New Fashion Pork LLP, Farm 313 Elite Finisher, Section 12, Newton Township
    10. New Fashion Pork LLP, Farm 320 Elite Nursery, Section 25, Pleasant Valley Township
  14. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, March 23, 2015 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Beardmore, second by Schettler to approve the agenda as presented. On roll call, all voted aye. Motion by Bock, second by Meiners to approve the minutes of the March 16, 2015 meeting as written with the addition of Mike Weitl, Section 13, Eden Township and Rodney Hinners, Hillside, Section 30, Arcadia Township manure management annual updates. On roll call, all voted aye.

Ron Reischl with Manning Main Street invited the Board to attend the Main Street Iowa Awards Banquet on May 1, 2015. The Governor and Lieutenant Governor will be in attendance. He presented the Board with a handout and updates.

Debbie Dean with Benefit Source, Inc. gave the Board a presentation on services provided by her company. Dean gave a brief introduction and overview of the business. She explained that Benefit Source Inc. would shop health insurance rates for the County at no upfront cost. If the County found a proposal and decided to change the health insurance then Benefit Source Inc. would collect a fee. The Broker fee would be detailed on the proposal. She will forward the proposal later this week. The Board will review all proposals at next week’s meeting. No formal action taken.

Matthew Ring with Nationwide presented the Board with an enhanced deferred compensation plan available to county employees. The plan, Nationwide Freedom Pro has no administrative fees, but does not have a guaranteed interest rate. Ring discussed administrative fees and fixed rate charges in detail. The Board instructed Ring to notify employees of the option and get an overall opinion of the enhanced plan. If the employee consensus is to make the change the Board will proceed. The deadline is May 31, 2015. Ring will be in contact with county employees and will follow-up at a later date. No formal action taken.

Brent Macke with Holmes Murphy gave the Board a presentation on services provided by his company. Macke gave a brief introduction and overview of the business. He explained that Holmes would charge a one-time fee of $5,000 to shop rates. He explained that the fee was negotiable. The Board will review all proposals at next week’s meeting. No formal action taken.

County Sheriff reviewed three bids for a new vehicle. A 2013 Ford Taurus is the trade-in vehicle. Wittrock Motors bid $17,310 for a 2015 Dodge Charger with the trade-in. Champion Ford bid $14,753 for front wheel drive and $15,753 for all wheel drive 2015 Ford Taurus with trade-in. Macke Motors bid $10,943 for a 2015 Ford Taurus with trade-in. Motion by Meiners, second by Bock to accept the low bid from Macke Motors for the 2015 Ford Taurus. On roll call, all voted aye except Beardmore who abstained.

County Engineer Dave Paulson discussed Drain 82 in Section 6 Kniest Township and Drain 105 in Section 29 Kniest Township. The drains are in need of repair and the work will be done by the Secondary Road Department. Motion by Meiners, second by Schettler to approve work on Drain 82 in Section 6 Kniest Township and Drain 29 in Section 29 Kniest Township. On roll call, all voted aye. Paulson discussed Drain 90 in Section 4 Union Township, he will take a look at the drainage issue and see if repairs are needed. Paulson explained the adjusted project cost for the box culvert project on old Highway 30. Hancock Concrete prices came in higher than expected. The original estimated project cost was $500,556 and the adjusted estimated cost is $585,660. Paulson discussed the road funding forecast for FY16. The County will need to specify where the additional Road Use Tax Funds are spent. Paulson discussed possible future projects.

Ambulance Pat Gray reviewed two bids for remounted ambulances. Arrow Manufacturing Inc. bid 2015 Chevrolet G4500 $114,900 and Osage Ambulance bid Chevrolet G4500 $110,800. The Board reviewed each bid and discussed past purchases made from Arrow Manufacturing Inc. Motion by Bock, second by Meiners to accept the bid from Arrow Manufacturing Inc. for the 2015 Chevrolet G4500. On roll call, all voted aye. Gray discussed Imagetrend Quote for billing software. The current program will no longer be supported by the state. The Board wants to check with other providers, directors, and the State. Motion by Bock, second by Meiners to authorize Chair to sign contract after the research has been completed. On roll call, all voted aye.

Motion by Bock, second by Meiners to accept with regret the resignation of Case Manager Amber Schon. On roll call, all voted aye. Case Management Supervisors Justin Schieffer and Angela Chandler explained that they would like to have a replacement hired in early May.

The Board reviewed letter from Buell Consulting Inc. The letter explained that Verizon Wireless will be upgrading their equipment on the tower located at the Carroll County Courthouse. Verizon Wireless is proposing to modify the current tower lease agreement. The current agreement states that they are allowed leasing rights to 12 antennas. They currently have 9 installed and will be adding 3 for a total of 12. Motion by Meiners, second by Schettler to authorize Chairman to sign Consent to Modifications. On roll call, all voted aye.

Motion by Beardmore, second by Bock to approve payables for payment as presented. On roll call, all voted aye.

Motion by Beardmore, second by Bock to approve the Application for Substance Abuse Treatment and Prevention for FY16. On roll call, all voted aye except Meiners who abstained. Motion by Beardmore, second by Meiners to approve Joann Martin as the authorized signatory on the Application for Substance Abuse Treatment and Prevention Grant. On roll call, all voted aye.

Board reviewed manure management annual updates for Challenger Farms III LLC, Jasper Finisher Farm, Section 15, Jasper Township; H & R Partnership, Betty Finisher Farm, Section 5, Wheatland Township; T & T Operations LLC, Kniest Finisher Farm, Section 5, Kniest Township; David Weller Farms, Section 35, Hayes Township, Crawford County; New Fashion Pork LLP, Farm 917 Iowa Sow 2, Section 26, Wheatland Township; New Fashion Pork LLP, Farm 918 Iowa Sow 4, Section 9, Union Township; New Fashion Pork LLP, Farm 916 Iowa Sow 1, Section 31, Cedar Township, Greene County; New Fashion Pork LLP, Farm 302 Elite Finisher, Section 30, Cedar Township, Greene County; New Fashion Pork LLP, Farm 313 Elite Finisher, Section 12, Newton Township and New Fashion Pork LLP, Farm 320 Elite Nursery, Section 25, Pleasant Valley Township.

Bock reported on meeting with potential biogas business, Local Planning Group meeting, Carroll County Coalition meeting, and February 2015 fund balances.

Meiners reported on meeting with potential biogas business and YES Center meeting.

Schettler reported on Highway 30 Coalition meeting.

Beardmore reported on Carroll Area Child Care Center Board meeting, Ambulance Board meeting, Carroll County Coalition meeting, and Conservation meeting regarding staffing issues.

Danzer reported on Solid Waste/Recycling Center board meeting, Region XII meeting, Highway 30 Coalition meeting, and Courtroom remodel.

Motion by Beardmore, second by Schettler to adjourn at 12:24 p.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Marty Danzer, Chairman

Associated File:  

Claims

Associated File: BILLDAY0315-2.pdf