Board of Supervisor's

Agendas, Minutes & Claims

Date: March 26, 2012

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, March 26, 2012

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

1. Aspinwall Coop Request for Proposed 30,000 Gallon Anhydrous Ammonia Storage Vessel at 12472 311th, Manning
2. Approve Claims
3. Approve Plat(s)
4. Resolution No. 2012-004 Deputy Recorder Position; Salary Approval
5. County Substance Abuse Grant FY13 RFB
6. County Health Insurance Renewal
7. Richmond Center Notice of Contract Termination
8. Request for Proposal for Mental Health Center Services
9. Manure Management Annual Updates:
1. Cory Halbur, Section 16, Ewoldt Township
2. Rodney Hinners, Hillside, Section 30, Arcadia Township
3. Floyd B. Klocke & Lisa M. Klocke Farms, Section 32, Newton Township
10. Secondary Roads:
1. Utility Permits
2. DOT Budget Program
3. Weed Resolution
4. Drain(s)
5. Discussion
11. Committee Reports

Comments from those in attendance

Associated File: Agenda March 26 2012.pdf  9 KB

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, March 26, 2012 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Mark Beardmore, Eugene Meiners, Dan Nieland, Marty Danzer and Neil Bock.

Motion by Danzer, second by Nieland to approve the agenda. On roll call, all voted aye. Motion by Meiners, second by Bock to approve the minutes of the March 19, 2012 meeting as written. On roll call, all voted aye.

Jeff Nelson, manager of the Aspinwall Coop, met with the board to discuss a proposed 30,000 gallon anhydrous ammonia storage vessel at 12472 311th Street, Manning. The proposed location requires approval from local jurisdiction. Three vessels are now in place, one being a 30,000 gallon vessel and the Coop wants to add another 30,000 gallon vessel. This will be the maximum vessel storage for this site according to the State of Iowa. All requirements and notifications by law have been met. Motion by Nieland, second by Meiners to approve a 30,000 gallon anhydrous ammonia storage vessel at 12472 311th Street, Manning, IA for the Aspinwall Coop. On roll call, all voted aye.

Motion by Meiners, second by Bock to approve claims for payment as presented. On roll call, all voted aye.

Motion by Bock, second by Danzer to approve four plats of survey: Lot A of Lot 1 of SW1/4 SE1/4, Section 25-85-34; Lot 1 SW1/4 SE1/4 Section 15-82-33; Lot 1 SE1/4 SW1/4 & Lot 1 SW1/4 SE1/4, Section 14-82-33; and Lot 1 E1/2 NW FRL1/4, Lot 2 E1/2 NW Frl1/4, & E1/2 SE1/4, Section 6-82-35. On roll call, all voted aye.

Motion by Danzer, second by Nieland to approve Carroll County Resolution No. 2012-004, approving the Deputy Recorder Position & Appointment. On a roll call vote, Beardmore, aye; Meiners, aye; Nieland, aye; Danzer, aye; Bock, aye. Motion carried unanimously.

CARROLL COUNTY RESOLUTION No. 2012-004
Resolution Approving Deputy Recorder Position & Appointment

To approve the position of Deputy Recorder in the Carroll County Recorder’s Office and to approve the appointment of Kathy Swanson to said position effective April 1, 2012, per Iowa Code Chapter 331.903(1).

Resolution passed this 26th day of March, 2012.
s/Mark Beardmore
s/Eugene Meiners
s/Dan Nieland
s/Marty Danzer
s/Neil Bock
Attest: Joann Martin, 2nd Deputy Auditor

Motion by Nieland, second by Danzer to approve the salary of deputy recorder Kathy Swanson at 80% of the county recorder salary. On roll call, all voted aye.

Motion by Meiners, second by Danzer to approve a part time position for county recorder’s office at a starting salary of $9.00 per hour. On roll call, all voted aye.

Motion by Meiners, second by Danzer to authorize Chairman to sign County Substance Abuse Grant FY13 Attachments A & B for the final Request for Bid package. On roll call, all voted aye.

Beardmore discussed the County Health Insurance Renewal package. On July 1, 2012, two new plans will be implemented. Deductibles will be $750/$1500 and $1500/$3000 and the county will move to a fiscal year renewal. Rates will be reviewed in April and board will take action at a later date.

Dawn Mentzer, CPC Administrator, presented a termination letter addressed to John Hostetler, Managing Director of the Richmond Center, giving a 90 day written notice of the county’s intention to not renew the contract for FY13 with the Richmond center, since the center will cease its operation in Carroll County on June 30, 2012. Motion by Meiners, second by Danzer to sign the letter of intent to terminate the contract with The Richmond Center as of June 30, 2012. On roll call, all voted aye.

Mentzer discussed the legal notice for Request for Proposal (RFP) seeking proposals to provide mental health services to individuals within Carroll County. A letter including the RFP information will be sent to all local service providers and surrounding counties. Beardmore suggested forming a committee to help review the proposals. Beardmore and Bock volunteered to be on the committee. Motion by Danzer, second by Beardmore to approve the legal notice for Request for Proposal (RFP) for mental health services within Carroll County. On roll call, all voted aye.

Board reviewed manure management annual updates for Floyd B. Klocke & Lisa M. Klocke Farms in Section 32, Newton Township; Rodney Hinners, Hillside, in Section 30, Arcadia Township; and Cory Halbur in Section 16, Ewoldt Township.

Motion by Meiners, second by Danzer to approve two utility permits for Windstream, one in Jasper Township and one in Washington Township, and a permit for Raccoon Valley Electric Cooperative in Jasper Township. On roll call, all voted aye.

Engineer reviewed the FY13 DOT budget. Bridge replacement funds were increased. Paulson reviewed FY13 projects which will start in the 2013 construction season. The five year secondary roads construction program was discussed. Projects include bridge replacement, culvert replacement, culvert repair, excavation, and paving. The Engineer reviewed funding sources, which include local funding, farm-to-market, special funding, and federal aid. Motion by Meiners, second by Bock to approve the FY13 DOT budget and the “Five Year Secondary Roads Construction Program.” On roll call, all voted aye.

Motion by Meiners, second by Danzer to approve Resolution No. 2012-005, Resolution for the Destruction of Noxious Weeds. On a roll call vote, Beardmore, aye; Meiners, aye; Nieland, aye; Bock, aye; Danzer, aye. Motion carried unanimously. (Resolution on file in the County Engineer’s office)

Drain #47 in Section 14, Sheridan Township was discussed. Individual would like to see an intake removed. Engineer will investigate further. No action taken at this time.

Paulson discussed new t-shirts with reflective material to replace safety vests for secondary road employees. Vests are too loose and getting caught. Consensus was to stay with safety vests unless employees want to use clothing allowance to purchase themselves.

Bock reported on meeting with Dawn Mentzer regarding the Request for Proposal for mental health services, local planning, Coalition of Human Services meeting and 2nd Judicial District meeting.

Danzer reported on the meeting with Design One on the Verizon tower.

Nieland reported on the Board of Health meeting, public hearing on drawing down of Swan Lake, Region V Hazemat meeting and Lake Protective Board meeting at Lake View.

Meiners reported on Region XII meeting.

Beardmore reported on Coalition of Human Services, Verizon tower, Request for Proposal for mental health services with Dawn Mentzer and a webinar with NACO on health care costs.

Motion by Bock, second by Danzer to adjourn at 11:12 a.m. On roll call, all voted aye.

Joann Martin, 2nd Deputy Auditor, Mark Beardmore, Chairman

Associated File:  March 26, 2012.pdf  12 KB

Claims

Associated File: BILLDAY0312-2.pdf 20 KB