Board of Supervisors

Agendas, Minutes & Claims

Date: March 28, 2016

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, March 28, 2016

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Secondary Roads:
    1. Five Year Road Construction Program/li>
    2. Drains
    3. Dedham Shed
    4. Box Culvert Contracts
  2. 10:00 a.m. Public Hearing DNR Construction Permits:
    1. Dave Klocke, Section 22, Eden Township
    2. Cornerstone Sow LLC, Section 12, Richland Township
  3. Closed Session per Iowa Code Chapter 20.17(3): Union Negotiation
  4. 10:30 a.m. State of Iowa Jail Inspector Update
  5. Carroll City/County Communication Commission Appointment
  6. Iowa Mutual Aid Compact Designated Contact Tertiary Appointment
  7. DHS Security System Discussion
  8. Approve Payables
  9. Approve Plat(s)
  10. County Planning Discussion
  11. Manure Management Annual Updates:
    1. Mark Heithoff, Mark Heithoff #3, Section 24, Roselle Township
  12. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, March 28, 2016 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with the following members present: Neil Bock, District 1; Dean Schettler, District 2; Marty Danzer, District 4; and Mark Beardmore, District 5. Eugene Meiners, District 3 was absent.

Motion by Schettler, second by Danzer to approve the agenda as presented. On roll call, all present voted aye. Motion by Schettler, second by Beardmore to approve the minutes of the March 21, 2016 meeting with the correction of the start time of meeting and up to $300 in potential additional costs for bridge inspection. On roll call, all present voted aye.

County Engineer Dave Paulson reviewed the FY17 DOT budget and the Five Year Secondary Roads Construction Program. Projects include bridge replacement, culvert replacement, culvert repair, shouldering, and pavement rehab. The Engineer reviewed funding sources, which include local funding, farm-to-market, special funding, and federal aid. Motion by Beardmore, second by Danzer to approve the Five Year Secondary Roads Construction Program. On roll call, all present voted aye. Motion by Beardmore, second by Schettler to approve the FY17 DOT budget. On roll call, all present voted aye.

Paulson discussed Drain 74 in Section 10 Grant Township. The drain is in need of repair and the work will be done by the Secondary Road Department. Motion by Beardmore, second by Danzer to approve work on Drain 74 in Section 10 Grant Township. On roll call, all present voted aye.

The Board discussed a request from the City of Dedham for use of a 60 X 90 area of county property located next to the Dedham ball field. Danzer spoke with County Attorney John Werden and the County can sell the ground or lease it to the City. Following discussion the Board supported a lease for the property and Danzer will contact Werden to prepare a lease. The Board will review the lease and make a formal decision at a later date. No formal action taken.

The Chair signed the contract previously awarded to Midwest Contracting for Pre Cast Box Culvert Projects, L-D13- -73-14; L-D19- -73-14; and L-M2- -73-14.

The Board discussed the request for easement at the County Farm Section 7 Maple River Township. There will need to be a survey completed in order to prepare an easement. The Board will discuss the topic further at a later date. No formal action taken.

At 10:00 a.m. the chair opened a public hearing for the Dave Klocke and Cornerstone Sow LLC Construction Permit Applications. Hearing no comments the chair closed the public hearing at 10:02 a.m. Motion by Schettler, second by Danzer to recommend approval of the construction permit applications. On roll call, all present voted aye.

Motion by Beardmore, second by Schettler to go into closed session per Iowa Code Chapter 20.17(3) at 10:03 a.m. On a roll call vote, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, absent; Danzer, aye. Motion carried.

Motion by Bock, second by Beardmore to go out of closed session at 10:28 a.m. On roll call, all present voted aye. No action taken.

Delbert Longley with the Iowa Department of Corrections met with the Board to discuss a recent inspection of the County Jail. The County Jail was inspected on January 15, 2016 as required by Iowa Code Section 356, to ensure compliance with Chapter 201-50 of the Iowa Administration Code. The inspection included an examination of staff training records, required documentation, prisoner files, jail policy and procedures, and a tour of the jail. Longley discussed areas of concern such as: loose bunks, ceiling leak, classification of inmates, and public access to the jail. Following discussion, the Board will take a tour of Jail after the next Board meeting and will include it in the next county planning discussion.

Motion by Danzer, second by Schettler to appoint the Sheriff or Sheriff’s designee to the Carroll/City Communication Commission. On roll call, all present voted aye.

Motion by Beardmore, second by Bock to appoint the Sheriff or Sheriff’s designee as the Iowa Mutual Aid Compact Designated Tertiary Contact. On roll call, all present voted aye.

Motion by Beardmore, second by Danzer to approve the purchase of laptop and tablet for the previously approved DHS security system subject to LAE reimbursement. On roll call, all present voted aye. The additional cost is approximately $1,500.

Motion by Schettler, second by Danzer to approve payables for payment as presented. On roll call, all present voted aye.

Motion by Schettler, second by Beardmore to approve a plat of survey for Lot 2 SE1/4 Section 2-85-36. On roll call, all present voted aye.

Bock presented a list of goals and topics to be included in County Planning. The Board had previously discussed goal and objectives and Bock is requesting Board members review the list and make changes or additions and prioritize the items. The Board will discuss at the next regularly scheduled Board meeting.

Board reviewed a manure management annual update for Mark Heithoff, Mark Heithoff #3, Section 24, Roselle Township.

Schettler reported on meeting with Alan and Dan Kraus and Board of Health meeting. Upcoming Courthouse telephone committee meeting.

Danzer reported on Wesco Board meeting and City of Dedham request. Upcoming meetings include: work with Werden on lease and Steve Mikkelsen regarding Dedham railroad bridge.

Bock reported on Rolling Hills Community Services Board meeting, Western Iowa Advantage meeting in Stuart, cover crop meeting in Breda, Veterans Affairs Commission letter, Vanguard Contract, MHF Engineering letter, CADC Housing Study, Chief Deputy appointment, Mental Health funding, and Highway 30 meeting. Upcoming meetings include: RSVP and 2nd Judicial District.

Beardmore upcoming meetings include: Carroll Area Childcare Center Board meeting, Courthouse telephone committee meeting, and Legislative Forum.

Motion by Beardmore, second by Schettler to adjourn at 12:01 p.m. On roll call, all present voted aye.

Kourtney Irlbeck, Auditor, Neil Bock, Chairman

Claims

Associated File: BILLDAY0316-2.pdf