Board of Supervisors

Agendas, Minutes & Claims

Date: March 30, 2015

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, March 30,2015

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. A-1 to B-1 Manning Urban Transition District
  2. Review HIPAA Policy
  3. 9:30 Imagetrend Software Discussion
  4. Secondary Roads:
    1. Drainage Assessments
    2. Drains
    3. Equipment Sale
    4. Utility Permit
  5. Health Insurance Broker RFP Review
  6. Approve Plats
  7. Construction Permits:
    1. Jason Opperman, Section 29, Washington Township
    2. New Fashion Pork LLP, Farm 918 Iowa Sow 4, Section 9, Union Township
  8. Manure Management Annual Updates:
    1. New Fashion Pork, Farm 319 Elite Nursery, Section 1, Glidden Township
    2. Cory Halbur, Section 16, Ewoldt Township
  9. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, March 30, 2015 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with the following members present: Neil Bock, District 1; Eugene Meiners, District 3; Marty Danzer, District 4 and Mark Beardmore, District 5. Dean Schettler, District 2 was absent.

Motion by Beardmore, second by Meiners to approve the agenda as presented with the addition of Mallard View facility discussion. On roll call, all present voted aye. Motion by Meiners, second by Bock to approve the minutes of the March 23, 2015 meeting as written. On roll call, all present voted aye.

County Zoning Director Carl Wilburn reviewed a request for change of use on a parcel located in the City of Manning’s Urban Transition District. The parcel is currently A-1 and will change to B-1. Wilburn will notify the City of Manning and adjacent property owners. The Board will address this at the April 13, 2015 Board meeting. Wilburn presented the updated County HIPAA Policy. County Attorney John Werden has reviewed the policy and has no comments. The Board will review the policy and consider approval at the April 13, 2015 Board meeting.

Motion by Bock, second by Meiners to approve plats of survey for Lot 2 of NE 1/4 Section 33-85-36; Lot B of Lot 1 of NE 1/4 Section 33-85-36; Lot 1 of W 1/2 NW 1/4 Section 21-85-35; and South Line of N 1/4 of SE 1/4 NE 1/4 and South line of N 1/4 of SW 1/4 NE 1/4 in Section 27-85-34. On roll call, all present voted aye.

The Board discussed two construction permits; Jason Opperman, Section 29, Washington Township and New Fashion Pork LLP, Section 9, Union Township. The Board will do site visits at each facility and hold a public hearing at a later date.

Board reviewed manure management annual updates for New Fashion Pork, Farm 319, Elite Nursery, Section 1, Glidden Township and Cory Halbur, Section 16, Ewoldt Township.

Bock updated the Board on the Mallard View facility. Mallard View has prepared a proposal for the Rolling Hills Community Services Region to be the site for the crisis center. There will need to be some remodeling to accommodate the crisis center and Mallard View has included the costs in their proposal. The Board is in agreement to allow the remodel should Mallard View be chosen for the crisis center.

The Board discussed the Ambulance software. The current software will no longer be available. The State of Iowa will provide the Ambulance Department the new software package free. At a previous Board meeting a proposal was brought in by Ambulance Director Pat Gray. The quote was from Imagetrend for approximately $10,500. After speaking with Terry Smith with the State via telephone; it was clarified that the software is available from the state at no cost. Any upgrades would be the responsibility of the County. The Board agreed to stick with the base software to start. They will review possible upgrades at a later date if necessary. Motion by Beardmore, second by Bock to rescind the authorization to allow the Board Chair to sign the agreement with Imagetrend for upgraded service. On roll call, all present voted aye.

County Engineer Dave Paulson reviewed six drains that need to be assessed. Motion by Meiners, second by Beardmore to approve the following drainage assessments: 50% on Drain 11, 5% on Drain 31, 25% on Drain 36, 25% on Drain 66, 200% on Drain 68, and 10% on Drain 102 Section 2. On roll call, all present voted aye. Drainage assessments will be sent out with FY16 property tax statements. Paulson discussed Drain 77 in Section 18 Grant Township, Drain 31 in Section 25 Glidden Township, Drain 90 in Section 5 Union Township, and Drain 102 in Section 13 Pleasant Valley Township. The drains are in need of repair and the work will be done by the Secondary Road Department. Motion by Bock, second by Meiners to approve work on Drain 77 in Section 18 Grant Township; Drain 31 in Section 25 Glidden Township; Drain 90 in Section 5 Union Township; and Drain 102 in Section 13 Pleasant Valley Township. Work on Drains 90 and 102 to begin after beaver dam removal. On roll call, all present voted aye. Paulson discussed upcoming equipment sale. Paulson plans to have pipe/used culverts and electric motors on the sale. Motion by Beardmore, second by Meiners to approve a utility permit for Raccoon Valley Electric Cooperative for work in Section 8 of Sheridan Township. On roll call, all present voted aye.

Board reviewed three RFPs received from health care brokers. Holmes Murphy, Cottingham & Butler, and Benefit Source Inc. submitted RFPs. Terry Greenwood from Cottingham & Butler was in attendance and discussed providers, cost savings, and discounts. The Board reviewed each provider’s fees and services. Cottingham & Butler and Benefit Source Inc. had no cost to shop rates. There would be a cost if the County choose to go with a proposal they present. Holmes Murphy would charge a $4,000 marketing fee to shop rates. After a lengthy discussion; motion by Beardmore, second by Meiners to approve Holmes Murphy to shop health insurance rates for a $4,000 fee. On roll call, Danzer, Meiners, and Beardmore voted aye; Bock voted nay. Motion carried.

Bock reported on load testing bridges, Waters of the U.S., NACO rankings for health, and 2nd Judicial meeting.

Meiners reported on Region XII Transportation meeting, CADC meeting, Headstart meeting, New Opportunities Board meeting, and Legislative Forum.

Beardmore reported on Preparedness Coalition meeting, Library Steering Committee meeting, and Legislative Forum.

Danzer reported on tour with County Engineer Dave Paulson, meeting with Eric Neu regarding courtroom remodel, signed checks at Region XII, meeting with Karen Timm and Ed Smith with St. Anthony Regional Hospital regarding ambulance transfers, Legislative Forum, and upcoming Western Iowa Advantage meeting in Templeton.

Motion by Meiners, second by Bock to adjourn at 11:23 a.m. On roll call, all present voted aye.

Kourtney Irlbeck, Auditor, Marty Danzer, Chairman

Claims

Associated File: