Board of Supervisors

Agendas, Minutes & Claims

Date: April 04, 2016

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, April 04, 2016

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Case Management: Ameri Health BAA Discussion
  2. Approve Plat(s)
  3. Approve Fireworks Permit Application Carroll County Club
  4. Receipt of FY15 County Audit
  5. 9:30 a.m. 2nd Reading of Proposed County Ordinance #40
  6. Secondary Roads:
    1. Drainage Assessment
    2. Approve Box Culvert Contracts
    3. Drains
  7. 10:00 Manning Hausbarn – Freda Dammann
  8. County Planning Discussion
  9. Fricke Building Available Office Space Discussion
  10. County Farm Easement Discussion
  11. Tour County Jail
  12. Manure Management Annual Updates:
    1. Cory Halbur, Section 16, Ewoldt Township
    2. Floyd Klocke, Section 32, Newton Township
    3. Scott Tunning, Section 27, Newton Township
    4. Brent Gehling, Pig Oaks, Section 31, Roselle Township
    5. Prestage Farms of Iowa LLC, PI-364 Finisher, Section 7, Wheatland Township
  13. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, April 4, 2016 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Beardmore, second by Danzer to approve the agenda as presented. On roll call, all voted aye. Motion by Schettler, second by Beardmore to approve the minutes of the March 28, 2016 meeting as written. On roll call, all voted aye.

Case Management Director Justin Schieffer presented the Board with a Business Associate Agreement with Ameri-Health Caritas. Schieffer explained the agreement and confirmed that the County can fulfill all of the requirements. Motion by Beardmore, second by Meiners to approve the Business Associate Agreement with Ameri-Health Caritas. On roll call, all voted aye. Schieffer updated the Board on client numbers. In October 2015 they had 131 clients and they currently have 138 clients. Schieffer also noted McFarland Clinic and St. Anthony Regional Hospital will sign agreements with Ameri-Health Caritas.

Motion by Meiners, second by Danzer to approve the plat of survey for Lot 1 E1/2 NW1/4 Section 12-83-34. On roll call, all voted aye.

Motion by Beardmore, second by Schettler to approve a fireworks display permit application for the Carroll Country Club for July 4, 2016, with a rain date of July 9, 2016. On roll call, all voted aye.

Motion by Beardmore, second by Danzer to acknowledge receipt of the FY15 County Audit. On roll call, all voted aye.

The Board discussed County Planning with each Board member listing their top five priorities. Following discussion the overall top five priorities are as follows: County Jail, Mental Health levy, Health Insurance and Assessor position. The Board will have a planning session in the near future with Department Heads and a facilitator. Bock will update the priority list and Danzer will contact Region XII regarding a facilitator for an upcoming planning session.

At 9:34 a.m. the second reading of Ordinance No.40 was held. The purpose of the ordinance is to establish Carroll County’s policy for the construction of roads, reconstruction of roads, construction of bridges, reconstruction of bridges and other roadway and drainage features associated with road and bridge construction. County Engineer Dave Paulson explained changes that should be made to the Ordinance in order to receive FEMA funding. Motion by Schettler, second by Danzer to delete sections of Ordinance No. 40, conduct the third reading with amendments and seek legal counsel regarding the changes. The Board proceeded to discuss the changes. Following discussion, the Board will contact the County Attorney regarding Ordinance No. 40 changes and those effects on current County Ordinances. Motion by Schettler, second by Danzer to withdraw the motion to approve the second reading. On roll call, all voted aye. The Board will get legal advice before proceeding and will begin the process with a first reading at a later date. The Chair closed the public hearing at 9:59 a.m.

Paulson reviewed County Drains needing an assessment for FY17. Paulson is proposing a 50% assessment on Drain 9-13 a shared drain with Greene County. Following discussion, the Board will meet with Greene County Board of Supervisors on Monday, April 11, 2016 for approval of the shared drain 9-13 assessment. The Board will then approve all of the FY17 Drain Assessments. No formal action taken.

Paulson discussed Drain 91 in Section 22 Glidden Township, Drain 72 in Section 36 Richland Township, Drain 88N in Section 14 Grant Township and Drain 17 in Section 17 Sheridan Township. The drains are in need of repair and the work will be done by the Secondary Road Department. Motion by Meiners, second by Danzer to approve work on Drain 91 in Section 22 Glidden Township, Drain 72 in Section 36 Richland Township, Drain 88N in Section 14 Grant Township and Drain 17 in Section 17 Sheridan Township. On roll call, all voted aye.

Motion by Beardmore, second by Schettler to award contract 14-CO14-158 to Peterson Contractors, Inc. On roll call, all voted aye. The contract is for box culvert projects BROS-CO14(157)- -8J-14 in Sections 22-23 Glidden Township and BROS-CO14(158)- -8J-14 in Section 18 Pleasant Valley Township for a total cost of $263,603.50. The project will be 80% federal funding and 20% Local funds.

The Board discussed the request for easement at the County Farm Section 7 Maple River Township. The Board spoke with the County Attorney and learned there is already an implied easement in place. Motion by Danzer, second by Meiners to authorize the County Attorney to prepare a record of existence of the sewer line for recording. On roll call, all voted aye.

Freda Dammann with the Manning Hausbarn-Heritage Park met with the Board to update them on upcoming events at the park. This year will mark the 100th anniversary of the Leet-Hassler Farmstead and the park will be part of a National FAM tour in October 2016. Future plans include updating the Leet-Farmstead and Barn.

The Board discussed the listing for the vacant office space in the Fricke Building. Currently Lenz Insurance and RE/MAX Professionals Realty has the listing. Following discussion, the Board will continue to list with Lenz Insurance and RE/MAX Professionals Realty. Bock will inform them and have them prepare a listing extension.

Board reviewed manure management annual updates for Cory Halbur, Section 16, Ewoldt Township, Floyd Klocke, Section 32, Newton Township, Scott Tunning, Section 27, Newton Township, Brent Gehling, Pig Oaks, Section 31, Roselle Township, and Prestage Farms of Iowa LLC, PI-364 Finisher, Section 7, Wheatland Township.

Beardmore reported on Carroll Area Childcare Center Board meeting, Courthouse Telephone Committee meeting and Legislative Forum.

Schettler reported on 150th Street road closure, Elkrun Watershed meeting, Courthouse Telephone Committee meeting, and Ambulance billing.

Meiners reported on CADC meeting, Access DC Trip, New Opportunities Executive Board meeting and New Opportunities Board meeting. Upcoming meetings include: CADC meeting and CADC Housing Study meeting.

Danzer reported on meeting with Steve Mikkelsen regarding Dedham railroad bridge. Upcoming meetings include: John Werden and Western Iowa Advantage.

Bock reported on CSR to radio and paper, RSVP/Foster Grandparent meeting, 2nd Judicial District meeting, legislative forum and Heckroth letter regarding Senate File 2236. Upcoming CADC Housing Study meeting.

Motion by Beardmore, second by Meiners to adjourn at 11:40 a.m. On roll call, all voted aye.

The Board proceeded to tour the County Jail with Sheriff Pingrey.

Kourtney Irlbeck, Auditor, Neil Bock, Chairman

Claims

Associated File: