Board of Supervisors

Agendas, Minutes & Claims

Date: April 11, 2016

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, April 11, 2016

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Approve Plat(s)
  2. Approve Payables
  3. FY17 Approve Substance Abuse Grant Application/Subcontract
  4. Vote to Accept Tentative Conservation Union Agreement
  5. PSF Building Suite B Extension of Listing Agreement
  6. Tax Abatement Resolution
  7. 9:30 a.m. CADC Update
  8. 10:00 a.m. Telephone Conference Greene Co. Drain 9-13 Assessment
  9. Drain 86-150 DOT Agreement
  10. Secondary Roads:
    1. Drainage Assessment
    2. Drains
    3. Utility Permit
    4. Proposed Ordinance #40 Discussion
    5. Dedham Shed Lease
  11. FY15 Case Management Cost Report
  12. County Strategic Planning
  13. Sheriff Employee Update
  14. Closed Session per Iowa Code 21.5 (1) c
  15. Manure Management Annual Updates:
    1. New Fashion Pork, Farm 314, Elite Finisher 314, Section 9, Union Township
    2. N&M Farms, Neil & Mitchol Vonnahme, Section 3, Washington Township
  16. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, April 11, 2016 at the conclusion of the Carroll County Conference Board meeting at 9:05 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Meiners, second by Danzer to approve the agenda as presented. On roll call, all voted aye. Motion by Schettler, second by Beardmore to approve the minutes of the April 4, 2016 meeting with the correction to add Danzer to contact Region XII. On roll call, all voted aye.

Motion by Meiners, second by Danzer to approve plats of survey for Lot 1 Frl.NW1/4 NW1/4 Section 19-84-36, Lot 4 N1/2 Section 5-85-34, Lot 5 N1/2 Section 5-85-34, Lot 6 N1/2 Section 5-85-34 and Lot 7 N1/2 Section 5-85-34. On roll call, all voted aye.

Motion by Danzer, second by Beardmore to approve payables for payment as presented. On roll call, all voted aye.

GENERAL BASIC/CASE MGMNT

Employer’s Share F.I.C.A. $11,401.60
Employer’s Share I.P.E.R.S. 14,468.45

GENERAL SUPPLEMENTAL

Employer’s Share F.I.C.A. 9,509.54
Employer’s Share I.P.E.R.S. 12,615.79

MENTAL HEALTH

Employer’s Share F.I.C.A. 178.00
Employer’s Share I.P.E.R.S. 211.66

RURAL SERVICES

Employer’s Share F.I.C.A. 1,330.29
Employer’s Share I.P.E.R.S. 1,793.83

SECONDARY ROAD FUND

Employer’s Share F.I.C.A. 11,331.63
Employer’s Share I.P.E.R.S. 13,546.49

DISASTER SERVICES

Employer’s Share F.I.C.A. 124.24
Employer’s Share I.P.E.R.S. 145.03

FOR CLAIMS ALLOWED BY DEPARTMENT SEE BOARD OF SUPERVISORS SUPPLEMENT BOOK

Motion by Beardmore, second by Schettler to approve FY17 Substance Abuse Grant Application/Subcontract. On roll call, all voted aye except for Meiners who abstained.

Motion by Danzer, second by Schettler to accept the tentative Conservation Union Agreement for a two year contract with a 2.75% wage increase each year and the option to re-open negotiations on insurance and wages if insurance premiums increase more than 10% in the second year of the agreement. On roll call, Bock, aye; Beardmore, nay; Schettler, aye; Meiners, aye; and Danzer, aye. Motion carried.

Motion by Meiners, second by Danzer to authorize Board Chair to sign the Extension of Listing Agreement with Re/Max Professionals Realty. On roll call, all voted aye. The agreement is for the vacant office space at 608 North Court.

Motion by Danzer, second by Beardmore to approve a Tax Abatement Resolution for abatement of real estate taxes for the following parcels: Parcel No. 0707100001, 0707100002, 0707100003, and 0707100004 (County Farm property). On a roll call vote, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Danzer, aye. Motion carried unanimously. (Resolution on file in the Auditor’s office.)

CADC Director Shannon Landauer met with the Board to update them on Western Iowa Advantage and CADC. Discussion focused on the CADC Housing Study being performed by RDG. Landauer explained that the final numbers should be ready in a couple of weeks. Landauer discussed Housing Study Technical Committee, possible Stakeholders meeting, plan after the final numbers are in and meetings with all communities involved with the study. Landauer also updated the Board on the CADC Strategic Plan, Access Washington D.C. trip, Downtown Forum in Carroll and long term program with Region XII.

County Engineer Dave Paulson reviewed drains that need to be assessed. Motion by Beardmore, second by Schettler to approve the following drainage assessments: 60% on Drain 10, 40% on Drain 17, 5% on Drain 18, 10% on Drain 24, 10% on Drain 31, 30% on Drain 33, 60% on Drain 36, 20% on Drain 47, 20% on Drain 52, 10% on Drain 54, 250% on Drain 56, 55% on Drain 60, 700% on Drain 61, 10% on Drain 66, 10% on Drain 67, 40% on Drain 68, 20% on Drain 70, 15% on Drain 72, 40% on Drain 74, 120% on Drain 89, 4% on Drain 90, 10% on Drain 91, 7% on Drain 97, and 60% on Drain 88 North. On roll call, all voted aye. Drainage assessments will be sent out with FY17 property tax statements. Assessments of 50% on shared Drain 9-13 and 7% on shared Drain 82-72 will be voted on when the Board can conduct meetings with Greene and Sac County respectively.

At 10:03 a.m. the Board participated in a telephone conference with the Greene County Board of Supervisors to consider a Drainage Assessment on shared Drain 9-13 and Iowa DOT Agreement concerning shared Drain 86-150. Taking part in the telephone conference from Greene County were the following: full Board of Supervisors, County Auditor Jane Heun and Drainage Clerk Michelle Fields. Motion by Beardmore, second by Dawn Rudolph, Greene County Supervisor to approve an assessment of 50% on Drainage District No. 9-13, with a waiver rate of 6%. On roll call, all voted aye. Drainage assessments will be sent out with FY17 property tax statements.

Greene County presented a Cooperative Agreement from the Iowa DOT for Drainage District No. 86-150. Motion by Bock, second by Guy Richardson, Greene County Supervisor to approve the Cooperative Agreement and change Hamilton County to Greene County on the Agreement. On roll call, all voted aye.

Paulson discussed Drain 50 in Section 23 Sheridan Township and Drain 77 in Section 18 Grant Township. The drains are in need of repair and the work will be done by the Secondary Road Department. Motion by Danzer, second by Meiners to approve work on Drain 50 in Section 23 Sheridan Township and Drain 77 in Section 18 Grant Township. On roll call, all voted aye.

Motion by Danzer, second by Beardmore to approve a utility permit for Windstream for work in Section 27, Newton Township. On roll call, all voted aye.

Paulson explained changes made to proposed Ordinance #40. Paulson presented the Ordinance to County Attorney John Werden for review. Following discussion, motion by Danzer, second by Meiners to set the third and final reading for Ordinance #40 at 10:00 a.m. on Monday, April 25, 2016. On roll call, all voted aye.

Paulson presented a copy of the proposed lease with the City of Dedham for use of 60 X 90 area of county property located next to the Dedham ball field. Werden prepared the lease and a copy has been provided to the City of Dedham for their review and acceptance. The lease term begins July 1, 2016 and ends July 30, 2019. Rent is $1.00 per year. The lease shall automatically renew for like periods of time unless notice is given by either party at least 90 days prior to the expiration of any term. In addition, Landlord may cancel this lease upon not less than 6 months notice. The Board will take action after the City of Dedham has had an opportunity to review the lease.

Paulson discussed Drain 61 in Section 6 Grant Township. The drain is in need of repair and the work will be done by Tim Pudenz. Motion by Danzer, second by Bock to approve work on Drain 61 in Section 6 Grant Township. On roll call, all voted aye.

Motion by Danzer, second by Beardmore to go into closed session at 10:39 a.m. per Iowa Code 21.5(1)c. On a roll vote, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, aye; and Danzer, aye. Motion carried.

Motion by Schettler, second by Danzer to go out of closed session at 10:55 a.m. On roll call, all voted aye. No action taken.

The Board asked County Attorney for clarification regarding Section 6 in proposed Ordinance #40. Werden recommends striking the sentence, “In addition, this ordinance shall remain in effect until such time the Board of Supervisors passes a future ordinance repealing this ordinance”. Werden said this sentence is not necessary and redundant.

Sheriff Ken Pingrey informed the Board that Thomas Fransen and Jonathon Cretsinger have been both promoted to the rank of Lieutenant. No formal action taken.

Motion by Beardmore, second by Schettler to authorize Board Chair to sign the letter to Myers and Stauffer LC stating no changes need to be made to signed certification that was submitted with the FY15 Cost Report. On roll call, all voted aye.

The Board discussed County Strategic Planning. Danzer spoke with Chris Whitaker with Region XII and they are able to act as facilitator and the County will have access to their meeting room. Bock directed the Auditor to forward the County Strategic Planning list to Whitaker and all Carroll County Department Heads. The Board will check with Whitaker and get a time frame to conduct the initial meeting.

Board reviewed manure management annual updates for New Fashion Pork, Farm 314, Elite Finisher 314, Section 9, Union Township and N&M Farm, Neil & Mitchol Vonnahme, Section 3, Washington Township.

Beardmore no official meetings. Upcoming meeting include: Ambulance Board meeting, District Court Open House and Legislative Forum.