Board of Supervisors

Agendas, Minutes & Claims

Date: April 13, 2015

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, April 13,2015

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. RISE Project Resolution
  2. Secondary Roads:
    1. DOT 5 year Budget and Program
  3. Approve Payables
  4. Approve Plats
  5. 10:00 Public Hearing-A-1 to B-1 Manning Urban Transition District
  6. Approve Carroll County HIPAA Policy
  7. Iowa Drainage District Assoc. Invoice
  8. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, April 13, 2015 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Beardmore, second by Bock to approve the agenda as presented with addition of Drains and Case Management new hire. On roll call, all voted aye. Motion by Meiners, second by Schettler to approve the minutes of the April 6, 2015 meeting as written. On roll call, all voted aye.

Chris Whitaker met with the Board to discuss endorsing the R.I.S.E. Application. Whitaker explained the R.I.S.E. grant funding and explained approval would be a Department of Transportation decision. The grant is requesting 80% state funding, of the preliminary total cost estimate of $262,000. Motion by Meiners, second by Bock to approve Resolution 2015-010; Endorsing R.I.S.E. Application. On a roll call vote, Danzer, aye; Beardmore, aye; Schettler, aye; Meiners, aye; and Bock, aye. Motion carried unanimously.

RESOLUTION#2015-010
ENDORSING R.I.S.E. APPLICATION
210th Street Improvements
Carroll County, Iowa

WHEREAS, Carroll County intends to submit an application to the Iowa Department of Transportation under the R.I.S.E. program, and,

WHEREAS, the Carroll County Board of Supervisors finds that said project would be in the best interest of Carroll County and would attract business expansion at West Central Cooperative, and,

WHEREAS, the total preliminary cost estimate for this project is $262,000, and,

WHEREAS, the R.I.S.E. grant request would be in the amount of $209,600, and,

IT IS HEREBY RESOLVED BY THE CARROLL COUNTY BOARD OF SUPERVISORS THAT:

  1. The County endorses the R.I.S.E. Application, entitled “210th St Improvements” to improve a route to attract a business expansion at West Central Cooperative.
  2. The roadway involved in the above named project is a public road and is dedicated to public use.
  3. The proposed roadway involved in the above named project will be the jurisdictional responsibility of Carroll County. Carroll County will also insure that the roadway is adequately maintained.

Dated the 13th of April, 2015
s/Marty Danzer
Chair, Board of Supervisors

ATTEST:
s/Kourtney Irlbeck
Carroll County Auditor

County Engineer Dave Paulson met with the Board to discuss possible repairs to Drain 54 in Section 25 Richland Township. Motion by Schettler, second by Bock to approve repairs to Drain 54 upon completion of Engineer’s inspection. On roll call, all voted aye. The work will be performed by the Secondary Roads Department.

Motion by Meiners, second by Beardmore to approve the FY2016 Secondary Roads DOT Budget and Five Year Secondary Roads Construction Program. On roll call, all voted aye.

Case Management Supervisors Justin Schieffer and Angela Chandler met with the Board to give an update on the case manager hiring process. They have offered the position to Kelsey Hood, contingent upon Board approval and background check. Motion by Danzer, second by Beardmore to approve hiring Kelsey Hood as Case Manager contingent upon a background check. On roll call, all voted aye.

Motion by Beardmore, second by Schettler to approve payables for payment as presented. On roll call, all voted aye.

GENERAL BASIC/CASE MGMNT

Employer’s Share F.I.C.A. $11,437.34
Employer’s Share I.P.E.R.S. 14,483.71

GENERAL SUPPLEMENTAL

Employer’s Share F.I.C.A. 9,199.77
Employer’s Share I.P.E.R.S. 12,438.22

MENTAL HEALTH

Employer’s Share F.I.C.A. 164.37
Employer’s Share I.P.E.R.S. 197.56

RURAL SERVICES

Employer’s Share F.I.C.A. 1,258.81
Employer’s Share I.P.E.R.S. 1,589.16

SECONDARY ROAD FUND

Employer’s Share F.I.C.A. 9,166.96
Employer’s Share I.P.E.R.S. 11,211.41

DISASTER SERVICES

Employer’s Share F.I.C.A. 91.17
Employer’s Share I.P.E.R.S. 106.42

FOR CLAIMS ALLOWED BY DEPARTMENT SEE BOARD OF SUPERVISORS SUPPLEMENT BOOK A

Motion by Meiners, second by Bock to approve plats of survey for Lot 1 of NW 1/4 SW 1/4 Section 24-85-36; Lot 1 of SE 1/4 SW 1/4 Section 15-85-33; Lot 1 of NE 1/4 SE 1/4 Section 20-84-36; Lot 1 of SW 1/4 SW 1/4 and Lot 2 of SW 1/4 SW 1/4 Section 17-83-36; and NW 1/4 NW 1/4, SW 1/4 NW 1/4, NE 1/4 NW 1/4, and SE 1/4 NW 1/4 Section 27-84-36. On roll call, all voted aye.

Chairman opened a public hearing at 10:00 a.m. for consideration of a proposed change in an Urban Transition District from A-1 to B-1. The request was made by Gene Steffes to construct an office building in Section 21 Ewoldt Township. Planning and Zoning Director Carl Wilburn explained where the parcel was located and indicated it is in a flood plain. Wilburn stated he had heard from the City of Manning regarding their concern of the property being constructed in a flood plain. In attendance at the hearing were; Jeff Nelson representing the Aspinwall COOP and Gerald Snyder representing SF, LLC. Both voiced concerns about the new construction and possible effects on their properties with water flow and runoff. The Board reviewed the concerns and tabled a decision until they speak with the DNR and get their opinion on the proposed construction. The Board will hold another public hearing at a later date. Chairman closed the public hearing at 10:30 a.m.

The Board discussed an invoice received from Iowa Drainage District Association and a letter from the Sac County Board of Supervisors. Iowa Drainage District Association is requesting the county pledge $5,000/year for a three year time commitment to assist with the Des Moines Water Works lawsuit. The letter from Sac County Board of Supervisors suggest a better alternative to intervention by any group is to financially support their efforts in defending the action that is currently pending with Des Moines Water Works. They want the Board to consider contributing to their defense fund. The Board discussed the Des Moines Water Works lawsuit and possible impacts on Carroll County. The Board discussed possible funding options to contribute to the defense. County Attorney John Werden was in attendance. Werden addressed intervention versus defense. Following discussion, no formal action taken. The Board will address this issue at a later date.

Bock reported on RSVP/Foster Grandparent meeting, Safety Committee meeting, Region 12 Policy Council meeting, and Legislative Forum.

Meiners reported on CADC meeting, Western Iowa Advantage meeting, and New Opportunities meeting.

Schettler reported on Conservation Board meeting and Board of Health meeting.

Beardmore reported on Library Steering Committee meeting, EMA/E911 meeting, and Legislative Forum.

Danzer reported on Case Management interviews, Region 12 Board meeting, meeting with Dawn Mentzer regarding Crisis Center funding, and updated the Board on two DNR site visits. The Opperman site will be April 16, 2015 at 9:30 a.m. and the New Fashion Site will be April 16, 2015 at 10:30 a.m.

Motion by Beardmore, second by Bock to adjourn at 11:25 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Marty Danzer, Chairman

Associated File:  

Claims

Associated File: BILLDAY0415-1.pdf