Board of Supervisors

Agendas, Minutes & Claims

Date: April 18, 2016

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, April 18, 2016

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. IT/P & Z Quartly Report
  2. Carroll City Planning & Zoning Board
  3. 2 Mile Limit Appointment
  4. Approve Authorized Signatory for FY17 Substance Abuse Grant
  5. Secondary Roads:
    1. Drains
    2. Level “C” Road Petition
    3. Box Culvert Contracts
    4. Land Owner Request
  6. Manure Management Annual Updates:
    1. Birch, Finisher Farm, Keno Farms III, LLC, Section 8, Arcadia Twp
    2. Delta, Finisher Farm, Challenger Farms III, LLC, Section 4, Wheatland Twp
  7. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, April 18, 2016 at 9:05 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Beardmore, second by Meiners to approve the agenda as presented. On roll call, all voted aye. Motion by Meiners, second by Schettler to approve the minutes of the April 11, 2016 as written. On roll call, all voted aye.

Carl Wilburn gave a quarterly report for the IT/GIS/Zoning Departments. Wilburn explained some of the projects his department has been involved with during the quarter: Solar Energy Policy; GIS Grant for Comm. Center; HIPAA Compliance with Case Management, Courthouse Telephone System and Comm. Center project.

Motion by Bock, second by Danzer to appoint Jane Pietig to the Carroll City Planning and Zoning Board – Two Mile Limit. On roll call, all voted aye. Pietig will fulfill the term of Tom Simons Jr. that expires December 31, 2019.

Motion by Meiners, second by Danzer to approve Joann Martin as the authorized signatory on the Application for Substance Abuse Treatment and Prevention Grant. On roll call, all voted aye.

County Engineer Dave Paulson discussed Drain 54 in Section 26 Richland Township, Drain 66 in Section 14 Richland Township, Drain 82 in Section 10 Kniest Township, Drain 52 in Section 24 Kniest and Drain 46 in Section 25 Glidden Township. The drains are in need of repair and the work will be done by the Secondary Road Department. Motion by Beardmore, second by Schettler to approve work on Drain 54 in Section 26 Richland Township, Drain 66 in Section 14 Richland Township, Drain 82 in Section 10 Kniest Township, Drain 52 in Section 24 Kniest and Drain 46 in Section 25 Glidden Township. On roll call, all voted aye.

Paulson discussed a Level C Petition received from landowners on Noble Avenue in Sections 19 and 20 in Newton Township. The Petition requests for the current Level B road to be classified as Level C. According to County Ordinance 12 the Board will have to set a public hearing and publish notice of the request. Following discussion, the Board requested Paulson confirm the signatures on the Petition are landowners. Once confirmation is done the Board will consider the Petition. No formal action taken.

Motion by Meiners, second by Danzer to authorize Board Chair to sign contracts and bonds for the box culvert projects BROS-CO14(157)- -8J-14 in Sections 22-23 Glidden Township and BROS-CO14(158)- -8J-14 in Section 18 Pleasant Valley Township for a total cost of $263,603.50. On roll call, all voted aye. The project will be 80% federal funding and 20% Local funds.

Paulson discussed a request received from a landowner in Sections 30 and 31 Arcadia Township. The Landowner would like to remove dirt from 210th St and Aspen Avenue. The Landowner would pay the cost and retain the extra dirt. Paulson explained this was a unique request. Following discussion, the Board will tour the location at a later date. They will then consider the request. No formal action taken.

Board reviewed manure management annual updates for Birch Finisher Farm, Keno Farms III LLC, Section 8, Arcadia Township and Delta Finisher Farm, Challenger Farms III LLC, Section 4, Wheatland Township.

Danzer reported on Wesco Board meeting, Solid Waste Commission meeting, Courtroom Open House, Region XII Board meeting, Region XII Executive Board meeting, Region XII Policy Council meeting, County Strategic Planning meeting update and Water Quality meeting.

Meiners reported on CADC Business Retention Visits in Templeton and Courtroom Open House. Upcoming CADC meeting.

Schettler reported on Conservation Board meeting, Ambulance Board meeting, Courtroom Open House, Region XII Policy Council meeting, YES Center Board meeting, and Legislative Forum.

Beardmore discussed Ambulance Department Quarterly Reports, Courtroom Open House, and Legislative Forum. Upcoming meetings include: Coalition of Human Services and EMA/E911 Board.

Bock reported on Examining Board, Courtroom Open House, Region XII Board meeting, Legislative Forum, County Farm fence line tree removal, and Veteran Honor Flights. Upcoming meetings include: Coalition of Human Services, CPPC and Assessor interviews.

Motion by Schettler, second by Beardmore to adjourn at 10:34 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Neil Bock, Chairman

Claims

Associated File: