Board of Supervisor's

Agendas, Minutes & Claims

Date: April 23, 2012

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, April 23, 2012

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

1. Class “C” Liquor License & Sunday Sales for Roselle Tavern
2. Approve Claims
3. Region XII Health Insurance Request
4. Set Public Hearing Date for FY12 County Budget Amendment
5. Approve Plat(s)
6. Manure Management Annual Updates:
1. Bret Halbur, Section 9, Ewoldt Township
2. Scott Tunning, Section 27, Newton Township
3. Eischeid Farms, Inc., Section 6, Roselle Township
4. Elite Pork Partnership Nursery 1, Section 31, Cedar Township, Greene County
5. Elite Pork Partnership Nursery 2, Section 1, Glidden Township
6. Elite Pork Partnership Nursery 3, Section 25, Pleasant Valley Township
7. Elite Pork Partnership Farrow 1, Section 31, Cedar Township, Greene County
8. Elite Pork Partnership Farrow 2, Section 26, Wheatland Township
9. Elite Pork Partnership Farrow 3, Sections 4 & 9, Union Township
10. Elite Pork Partnership Finisher 1, Section 34, Grant Township
11. Elite Pork Partnership Finisher 4, Section 6, Union Township
12. Elite Pork Partnership Finisher 5, Section 5, Kniest Township
13. Elite Pork Partnership Finisher 6, Section 13, Union Township
14. Dave Robinson, Section 35, Eden Township
15. Jody Meiners, Section 3, Viola Township, Audubon County
7. Secondary Roads:
1. Gravel Agreements
2. Contract for Bridge Inspections
8. Committee Reports

Comments from those in attendance

Associated File: Agenda April 23 2012.pdf

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, April 23, 2012 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Mark Beardmore, Eugene Meiners, Dan Nieland, Marty Danzer and Neil Bock.

Motion by Danzer, second by Bock to approve the agenda with one addition: Maple River wastewater operator update. On roll call, all voted aye. Motion by Meiners, second by Nieland to approve the minutes of the April 16, 2012 meeting as written. On roll call, all voted aye.

Motion by Meiners, second by Danzer to approve a Class “C” Liquor License and Sunday Sales renewal for Roselle Tavern. On roll call, all voted aye.

Motion by Danzer, second by Bock to approve claims for payment as presented. On roll call, all voted aye.

Board discussed request from Region XII COG to join the county’s health insurance plan. Because Region XII has few employees, it is difficult to obtain affordable coverage. Adding this group would increase health insurance rates for the county. Following discussion, it was the consensus of the board not to allow Region XII employees to join the county’s health insurance plan at this time. Greene and Crawford counties have also declined to have Region XII join their health insurance plans.

Motion by Meiners, second by Danzer to set May 14, 2012 at 10:00 a.m. as the date and time for a public hearing for a FY12 county budget amendment. On roll call, all voted aye.

Motion by Bock, second by Nieland to approve three plats of survey: Lot 1 NE FRL1/4 NE FRL1/4, Section 1-85-34; Lot 2 N1/2 SW1/4 and Lot 1 SW1/4 SW1/4, Section 17-83-34; and W1/2 SE1/4 Section 4-83-36. On roll call, all voted aye.

Board reviewed Manure Management Annual Updates for the following: Bret Halbur, Section 9 of Ewoldt Township; Scott Tunning, Section 27of Newton Township; Eischeid Farms, Inc., Section 6 of Roselle Township; Elite Pork Partnership Nursery 1, Section 31 of Cedar Township, Greene County; Elite Pork Partnership Nursery 2, Section 1 of Glidden Township; Elite Pork Partnership Nursery 3, Section 25 of Pleasant Valley Township; Elite Pork Partnership Farrow 1, Section 31 of Cedar Township, Greene County; Elite Pork Partnership Farrow 2, Section 26 of Wheatland Township; Elite Pork Partnership Farrow 3, Sections 4 & 9 of Union Township; Elite Pork Partnership Finisher 1, Section 34 of Grant Township; Elite Pork Partnership Finisher 4, Section 6 of Union Township; Elite Pork Partnership Finisher 5, Section 5 of Kniest Township; Elite Pork Partnership Finisher 6, Section 13 of Union Township; Dave Robinson, Section 35 of Eden Township; and Jody Meiners, Section 3 of Viola Township, Audubon County.

County Engineer reviewed two agreements with Stratford Gravel, Inc. The two locations are the Toyne Pit for $4.05 per ton with a minimum of 25,000 tons and the Sparks Pit for $3.81 per ton with the tonnage left open. County Engineer discussed gravel storage around the county, and said Hallett is currently processing gravel at the Meister Pit. Motion by Nieland, second by Danzer to approve two gravel agreements with Stratford Gravel, Inc., for 25,000 tons from the Toyne Pit, at a cost of $4.05 per ton, and 45,000 tons of gravel from the Sparks Pit, at a cost of $3.81 per ton. On roll call, all voted aye. This will be paid from the FY13 budget.

Engineer then discussed bridge inspections. HGM Associates inspects the county’s fracture critical bridges annually. Motion by Meiners, second by Danzer to approve a contract with HGM Associates to inspect twenty-five county bridges, predominately trusses and I-beams, at a cost not to exceed $18,400 with reimbursables up to $1200. On roll call, all voted aye. County employees will inspect 125 bridges this year.

Motion by Danzer, second by Bock to add a utility permit to the agenda. On roll call, all voted aye. Motion by Danzer, second by Bock to approve a utility permit for Jeff Danner in Newton Township, to have a private electrical line moved by Mike Loeffelholz with Halbur Enterprises. On roll call, all voted aye.

Engineer said he is still waiting for information from the Iowa DOT concerning the BNSF railroad crossing at Dedham.

Dan Nieland has been in contact with Adam Schnieders from the Iowa DNR regarding the need for a level 2 wastewater operator for the Maple River treatment site. Holly Vandemark, a field office representative from the DNR’s Atlantic office, will work with us to see what we need to do to stay in compliance after the retirement of Bob South, the current Maple River wastewater operator. One option is to see if any level 1 operators in the county would be willing to do the training required to move up to a level 2 position. Nieland will keep the board updated about this situation.

Meiners reported on CADC and YES Center.

Danzer reported on Hazardous Waste Cleanup Day which will be April 28th at DMACC from 8 a.m. to 11 a.m., dust control at the landfill, and beaver issues in drainage districts now that trapping season has closed.

Bock reported on County Local Planning meeting, Coalition of Human Services meeting on child abuse prevention, MH/DD Stakeholders meeting with voting program presented by ID Action, Community 4 Children meeting where bids for employer of record were reviewed. The bid from Region XII was accepted and Region XII will be the employer of record for Alayna Clancy effective July 1, 2012. Bock also reported on progress with the Willey bridge.

Beardmore reported on CACCC board meeting where four bids were reviewed for parking lot repairs, Ambulance board meeting where collections were reviewed, MH/DD Stakeholders meeting, and Coalition of Human Services meeting.

Motion by Danzer, second by Meiners to adjourn at 10:28 a.m. On roll call, all voted aye.

Joan Schettler, Auditor, Mark Beardmore, Chairman

Associated File:  April 23, 2012.pdf

Claims

Associated File: BILLDAY0412-2.pdf