Board of Supervisors

Agendas, Minutes & Claims

Date: May 02, 2016

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, May 02, 2016

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Case Management-Office Ally Discussion
  2. Conservation-Sauk Rail Trail Boundary Discussion
  3. Hy-Vee-Class B Beer Permit / Outdoor Service
  4. Approve Fireworks Application – Bruce Nelson
  5. Mallard View Rent Consideration
  6. Set Public Hearing FY17 Budget Amendment
  7. Secondary Roads:
    1. Utility Permits
    2. Land Owner Request
  8. Drain 82-72 Assessment
  9. Wellmark/HM Life Renewal
  10. Manure Management Annual Updates:
    1. L & N Pork LLC, Section 25, Ewoldt Township
    2. Sparta, Section 25, Sheridan Township
    3. Twin Hill LLC 2 West, Joe Danner, Section 32, Pleasant Valley Township
    4. Bret Halbur, Section 9, Ewoldt Township
    5. John Opperman, John Opperman #1, Section 8, Ewoldt Township
    6. Red Top Pork, Aaron Nieland Inc, Section 36, Viola Township, Sac County
  11. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, May 2, 2016 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Beardmore, second by Meiners to approve the agenda as presented. On roll call, all voted aye. Motion by Schettler, second by Danzer to approve the minutes of the April 25, 2016 meeting as written. On roll call, all voted aye.

Case Management Supervisor Justin Schieffer met with the Board to discuss Office Ally. Office Ally is a billing service that Case Management would use. Schieffer explained that DHS uses Office Ally and there is a $20 flat fee per month. This is significantly lower than other companies have quoted. Motion by Schettler, second by Beardmore to authorize Justin Schieffer to sign the Authorization Agreement with Office Ally. On roll call, all voted aye.

Conservation Director Jason Christensen met with the Board to discuss a boundary encroachment issue along the Sauk Rail Trail just north of Maple River. Christensen explained that this has been an ongoing problem and the Conservation Board would like to move forward with addressing the issue. Motion by Schettler, second by Beardmore to authorize the Carroll County Attorney to move forward with this issue and to proceed as necessary. On roll call, all voted aye.

Motion by Beardmore, second by Bock to approve a Class B Beer Permit/Outdoor Service for Hy-Vee, Inc. On roll call, all voted aye.

Motion by Meiners, second by Danzer to approve a fireworks display permit application for Bruce and Linda Nelson for July 4th, with possible rain dates of July 2nd or 3rd. On roll call, all voted aye.

The Board discussed Mallard View and a possible reduction in rent. The Board discussed future plans for the facility and client numbers. Following discussion, the Board will request to attend their upcoming Board meeting and have them attend a Carroll County Board of Supervisors meeting. No formal action taken.

Motion by Danzer, second by Beardmore to set May 31, 2016 at 10:00 a.m. for the Public Hearing on the Proposed FY16 County Budget Amendment. On roll call, all voted aye.

Motion by Beardmore, second by Danzer to approve utility permits for Western Iowa Rural Water for work in Sections 5,6,7, and 8 Sheridan Township, Raccoon Valley Electric Coop for work in Sections 8 and 9 Eden Township, and Alliant Energy for work in Section 25 Glidden Township. On roll call, all voted aye.

Paulson updated the Board on a request received from a landowner in Sections 30 and 31 Arcadia Township. The Landowner would like to remove dirt from 210th St and Aspen Avenue. The Landowner would pay the cost and retain the extra dirt. The Board has toured the location. Paulson explained the landowner has been provided the Iowa Code section regarding his request for review and that the bidder would be on the DOT approved list of bidders. The landowner will follow up with Paulson if he wishes to move forward with his request. No formal action taken.

Motion by Beardmore, second by Meiners to approve a drainage assessment of 7% on Drain 82-72. On roll call, all voted aye. The Drainage assessment will be sent out with FY17 property tax statements.

Motion by Meiners, second by Danzer to approve the FY17 final rates from Wellmark Blue Cross Blue Shield and HM Life. On roll call, all voted aye. The Board will review the employee and employer amounts on June 27, 2016.

Board reviewed manure management annual updates for L&N Pork LLC, Section 25, Ewoldt Township; Sparta, Section 25, Sheridan Township; Twin Hill LLC 2 West, Joe Danner, Section 32, Pleasant Valley Township; Bret Halbur, Section 9, Ewoldt Township; John Opperman, John Opperman #1, Section 8, Ewoldt Township; and Red Top Pork, Aaron Nieland Inc, Section 36, Viola Township, Sac County.

Beardmore no official meetings and no upcoming meetings.

Schettler reported on Smart Conference. No upcoming meetings.

Meiners reported on New Opportunities Executive Board meeting, New Opportunities Board meeting and New Opportunities Policy Council meeting. Upcoming meetings include: CADC Housing Study meeting, CADC meeting and Access Washington meeting.

Danzer reported on several road issues and meeting with Bob Sporrer regarding Dedham Ball Park. Upcoming Drain 67 issues.

Bock reported on visit with Representative Best, Assessor Employment Agreement, City of Manning letter regarding court order on property, Foster Grandparent document signing, Veterans Affairs Commissioner, Rolling Hills Community Services Board meeting, Mallard View meeting, sign checks at RSVP/Foster Grandparents, County Reserves review, and Region XII Economic Strategy. Upcoming meetings include: CADC Housing Study meeting and County blood draw.

Motion by Beardmore, second by Meiners to adjourn at 10:40 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Neil Bock, Chairman

Claims

Associated File: