Board of Supervisor's

Agendas, Minutes & Claims

Date: May 07, 2012

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, May 7, 2012

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

1. Approve Claims
2. 9:15 a.m. Harvey Dales: Main Street Manning Update
3. Manure Management Annual Updates:
1. Denis Heithoff #1 (South), Section 7, Pleasant Valley Township
2. Denis Heithoff #2 (North), Section 7, Pleasant Valley Township
3. Denis Heithoff #3, Section 13, Arcadia Township
4. Wes Mohr, Mohr Hogs, Section 32, Sac Township, Sac County
4. Dawn Mentzer: MH/DD
1. MH Redesign Update
2. FY13 Rate Increases
3. RFP from Plains Area Mental Health Center
5. Public Forum Discussion
6. Committee Reports

Comments from those in attendance

Associated File: Agenda May 7 2012.pdf

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, May 7, 2012 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Mark Beardmore, Eugene Meiners, Dan Nieland, Marty Danzer and Neil Bock.

Motion by Bock, second by Danzer to approve the agenda as presented. On roll call, all voted aye. Motion by Meiners, second by Nieland to approve the minutes of the April 30, 2012 meeting as written. On roll call, all voted aye.

Motion by Meiners, second by Danzer to approve claims for payment as presented. On roll call, all voted aye.

GENERAL BASIC

Employer’s Share F.I.C.A. $16,242.94
Employer’s Share I.P.E.R.S. 10,609.09
Employer’s Share I.P.E.R.S. 2,218.04
Employer’s Share I.P.E.R.S. 7,022.45

GENERAL SUPPLEMENTAL

Employer’s Share F.I.C.A. 163.88
Employer’s Share I.P.E.R.S. 188.76

MENTAL HEALTH

Employer’s Share F.I.C.A. 1,109.80
Employer’s Share I.P.E.R.S. 1,249.62

RURAL SERVICES

Employer’s Share F.I.C.A. 1,242.48
Employer’s Share I.P.E.R.S. 106.24
Employer’s Share I.P.E.R.S. 1,595.82

SECONDARY ROAD FUND

Employer’s Share F.I.C.A. 7,785.22
Employer’s Share I.P.E.R.S. 8,399.40

DISASTER SERVICES

Employer’s Share F.I.C.A. 78.74
Employer’s Share I.P.E.R.S. 83.05

FOR CLAIMS ALLOWED BY DEPARTMENT SEE BOARD OF SUPERVISORS SUPPLEMENT BOOK A.

Ron Reischl, President of the Main Street Manning board, and Harvey Dales, mayor of Manning, met with the board to give an update on Main Street Manning activities. The group applied for a $100,000 HUD grant, which they did not receive. Application was then made for a $50,000 HUD Challenge Grant and the group was notified in January they had been awarded the grant. The funds are being used to renovate the second story of an historic building in downtown Manning. The group has submitted an application for a $500,000 CDBG Downtown Revitalization Grant to improve facades on Main Street. They have survived the first cut and if the grant is awarded, eighteen different facades on Main Street will be renovated and restored over a period of time.

The Main Street board is also working with Jim Gossett to set up a website for Carroll County, showcasing why Carroll County is a good place to live and a good place for companies to locate. Reischl also talked about the UFO, Under Forty Organization, which is very active in the Main Street Manning program.

Harvey Dales thanked the board for their past financial support of the program and asked the Supervisors to consider continuation of funding for the Main Street Manning program. The county has contributed a total of $5000 over two fiscal years. The Main Street group would appreciate a minimum contribution of $2500/year for a three year commitment. The city of Manning has contributed $8000/year for the past three years and city utilities have contributed $7000/year for the past three years, for a total of $45,000.

Board reviewed Manure Management Annual Updates for the following: Denis Heithoff #1 (South), Section 7 of Pleasant Valley Township; Denis Heithoff #2 (North), Section 7 of Pleasant Valley Township; Denis Heithoff #3, Section 13 of Arcadia Township; and Wes Mohr, Mohr Hogs, Section 32 of Sac Township, Sac County.

Board discussed the five public forums held around the county last June, and whether to continue the forums this year. Following discussion, board decided to make themselves available to any areas interested in hosting a meeting. Supervisors will make contacts and report back at a future meeting.

Dawn Mentzer reviewed the key components of Senate File 2315 as amended. It is back in the senate and is expected to pass and be sent to the Governor. Services for developmental disabilities will no longer be required to be funded. Services will be provided for persons with mental illness, intellectual disabilities, and brain injury, determined by a standardized functional assessment. This process is slated to go into effect on July 1, 2012, which Mentzer sees as an unrealistic timeframe. Carroll County does not currently fund services for persons with brain injury. The functional assessment will determine what a person’s funding will be, as well as whether the individual is going to be eligible to receive services through the region. Regions are no longer mandated, but if counties join together to form a region, they will be required to prepare a Regional Management Plan that needs to be submitted to the Department of Human Services for approval by April 1, 2014. If a region is formed, it must consist of a minimum of three contiguous counties, contain a community mental health center, and contain one inpatient psychiatric unit or be in close proximity to one of the Mental Health Institutes. In order to stand alone as a county and not be part of a region, a letter must be submitted to DHS by May 1, 2013, demonstrating that the county has the capacity to meet the requirements of a region and can provide all of the required services. If Carroll County wanted to be exempt from forming a region, we would have to add the services of Family support, Peer support, and Health homes.

Mentzer reviewed financial eligibility. Currently we fund services based on legal settlement. On July 1, 2013 that will change and services will be funded based on residency within a region.

Mentzer said the biggest change for Carroll County will be system financing. Our tax levy will be reduced significantly because the property tax levy will be reinstated for FY14. We will be able to levy based on the lower of two amounts: our base year expenditure for FY09, which was about $2.6 million, or our per capita target of $47.28 per capita, which would be $984,180. Our per capita amount for FY13 is $45.64.

One of the biggest components of the bill for Carroll County is the state’s proposal to take over all Medicaid services from the counties. In order to pay for those services, the state will take over our funding from Allowable Growth, Property Tax Relief, Community Services, State Payment Program, CMHC Block Grant, and Palo Property Tax Relief. The state is also appropriating $44,115,782 to DHS to help pay Medicaid services. Revenue for Carroll County will come from property taxes and a social services block grant, with the county only paying for non-Medicaid services.

Board listened to a request from New Hope Village for a 2.75% increase to the following services: Pre-Vocational, Day Habilitation, Transportation, and Work Activity. The first three would be cost neutral to Carroll County if Medicaid costs are paid by the state. The increase to work activity would cost the county approximately $3,784 annually. Mallard View has requested a 5% increase to their service rate, and that is anticipated to be discussed at a future meeting. No request from St. Anthony Regional Hospital has been received at this time. Since Carroll County is the host county, rates set for these three providers will apply to all counties using their services.

Mentzer reviewed the proposal from Plains Area Mental Health Center to provide mental health services to individuals within Carroll County. This was the only proposal received in response to Carroll County’s RFP. PAMHC is proposing to provide services initially out of the current Richmond Center offices. It is expected that the Richmond Center will be taking all contents with them so part of the request of $370,826 for Year 1 includes startup costs of new equipment, new furnishings, and additional staff. Eventually PAMHC would like to be in a different location that would be more private and in a better setting for those seeking mental health services. The Richmond Center had a very small staff and PAMHC anticipates having a much larger staff and more services. The RFP asked for a one year proposal which would be negotiable after that initial year. Mentzer said PAMHC would not agree to a one year contract because of the cost and commitment required to set up the program. It was decided that Bock, Beardmore and Mentzer will try to meet with Patrick Schmitz, executive director of PAMHC, and then Schmitz should meet with the entire board at next week’s meeting.

Meiners reported on CADC meeting at Region XII, warranty meeting at Maple River treatment site, and Access Washington meeting.

Nieland reported on Maple River warranty meeting, and scheduled meeting with DNR to discuss wastewater operator options.

Danzer reported on culverts and field drives near Glidden, Lappe & Willey bridges, WESCO, and communications with Nathan Ward regarding Verizon tower.

Bock reported on Lappe & Willey bridges.

Beardmore reported on EMA and E911 meetings, noting that a new E911 sign installer has been hired. Beardmore also reported on proposed signs for the OCO road at each of thirteen intersections. The Historical Society will purchase the signs and ask the county to install them. Also reported that Narrow banding is complete, although some issues are still being resolved.

Motion by Meiners, second by Danzer to adjourn at 11:26 a.m. On roll call, all voted aye.

Joan Schettler, Auditor, Mark Beardmore, Chairman

Associated File:  May 7, 2012.pdf

Claims

Associated File: BILLDAY0512.pdf