Board of Supervisors

Agendas, Minutes & Claims

Date: May 11, 2015

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, May 11,2015

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Secondary Roads:
    1. Utility Permit
    2. Resolution 2015-011: Amend DOT Five Year Road Program
    3. Set Letting Date for Ralston Rise Project
    4. Certificate of Completion Meyer’s Hill Project
    5. Drains
    6. Sale of Used Equipment
  2. UTV/ATV Ordinance 39
  3. Attorney: Statement of Support National Commission on Forensic Science
  4. 10:00 Public Hearing: Zoning Classification Change Section 9 Maple River Township
  5. Approve Plats
  6. Approve Payables
  7. Case Management Employee Resignation / New Hire
  8. Manure Management Annual Updates:
    1. Jason Klein, Section 13, Ewoldt Township
    2. New Fashion Pork, Farm 918 Iowa Sow 4, Section 9 & 4, Union Township
    3. Hawthorne Finisher Farm, Hawker Farms III LLC, Section 6, Kniest Township
    4. Birch Finisher Farm, Keno Farms III LLC, Section 8, Arcadia Township
    5. Delta Finisher Farm, Challenger Farms III LLC, Section 4, Wheatland Township
    6. L&N Pork LLC, Section 25, Ewoldt Township
  9. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, May 11, 2015 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Beardmore, second by Bock to approve the agenda as presented. On roll call, all voted aye. Motion by Meiners, second by Schettler to approve the minutes of the May 4, 2015 meeting as written. On roll call, all voted aye.

Motion by Bock, second by Beardmore to approve plats of survey for Lot 1 SW1/4 SW1/4 Section 19-85-35; Lot A of Lot 2 SE1/4 SW1/4 Section 19-85-35; Lot 1 E1/2 NE1/4 Section 24-83-36; Lot 2 SE1/4 Section 26-85-35; and Lot 1 W1/2 NW1/4 Section 15-85-35. On roll call, all voted aye.

Motion by Meiners, second by Bock to approve one utility permit: Western Iowa Power Cooperative for work in Section 7, Roselle Township and Section 12, Washington Township. On roll call, all voted aye. Paulson reviewed the Ralston Rise Project. Motion by Meiners, second by Schettler to approve Resolution 2015-011 to Revise Carroll County 2015 Five Year Road Program. On roll call vote, Danzer, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Bock aye. Motion carried unanimously. (Resolution on file in the Auditor’s Office.) The revised road program is due to the Ralston Rise Project on Zephyr Avenue/210th Street from Junction U.S. Highway 30 to Apple Avenue. Motion by Schettler, second by Danzer to approve the DOT construction plans for the Ralston Rise Project. On roll call, all voted aye. Board signature on the construction plans is not required by the DOT. Motion by Beardmore, second by Meiners to set June 1, 2015 at 10:00 a.m. as the letting date for the Ralston Rise Project. On roll call, all voted aye. Motion by Bock, second by Beardmore to approve the Certificate of Completion on the Meyer’s Hill Project. On roll call, all voted aye. Paulson discussed Drain 9-13 in Section 22 Union Township. Motion by Beardmore, second by Schettler to approve repairs to Drain 9-13 in Section 22 Union Township. On roll call, all voted aye. The work will be performed by the Secondary Roads Department. Paulson updated the Board on the Crawford/Carroll County line paving project. The Crawford County Board of Supervisors accepted the low bid from Norris Asphalt Paving for $1,237,778.64. Carroll County will be responsible for half of the cost and will use local fuel tax funds to pay for the project. Paulson discussed the sale of used equipment. He will place an Earth Drill Boring Machine and Steel Wheel Roller on the May 29, 2015 Carroll Machinery Auction sale. Motion by Meiners, second by Beardmore to approve the sale of the used equipment. On roll call, all voted aye.

At 9:41 a.m. the first reading of Ordinance No.39 was held. County Attorney John Werden discussed changes made from the previous draft. The ordinance would regulate the operation of all-terrain vehicles and off-road vehicles in Carroll County. County Recorder Marilyn Dopheide discussed the County registration process and the importance of having just one process in place. Following discussion. Motion by Meiners, second by Bock to approve the first reading of Ordinance No. 39. On a roll call vote, Danzer, aye; Beardmore, aye; Schettler, aye; Meiners, absent; Bock, aye. Motion carried. Motion by Meiners, second by Bock to set the second reading for Ordinance No. 39 on Monday, May 18, 2015. On roll call, all voted aye.

Werden requested a letter of support from the Board to become a member of the National Commission on Forensic Science. Werden explained that members are appointed by the Attorney General and there are quarterly meetings in Washington D.C. Werden would not use taxpayer funds for these trips, but feels it would be a benefit to be involved with the Commission. Motion by Meiners, second by Schettler to authorize Board chair to sign letter of support for Carroll County Attorney John Werden to the National Commission on Forensic Science. On roll call vote, Danzer, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Bock, aye. Motion carried unanimously.

At 10:00 a.m. the Chair opened a public hearing to hear comments on a zoning change in Section 9 of Maple River Township from A-1 Agriculture to B-1 Business. Carl Wilburn explained the Zoning Commission has approved the change subject to DNR approval, ownership clarification, sewer, and water. Wilburn read an email from Robert Augustine, he is opposed to the zoning change. Brian Wendl and Mike Fuchs spoke of plans for the parcel, survey work, abstract work, proposed building site, and entrance. The current plan is to construct a bar on the parcel, which would be accessible from the Sauk Trail. Maple River resident Lisa Irlbeck is in favor of the zoning change. Danzer spoke with Jared Hays who oversees the Maple River Wastewater system and there would be no issues with capacity. Carey Kersey, head of Carroll County Environmental Health Department discussed the current treatment system. Fuchs explained permits and the possibility of using a private system. Jeff Koster questioned the tax base on the parcel. Following discussion, the Chair closed the public hearing at 10:31 a.m. Motion by Beardmore, second by Schettler to approve the first reading of Amendments to Carroll County Zoning Map contingent upon sewer, water, ownership, and DNR approval. On a roll call vote, Danzer, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Bock, aye. Motion carried unanimously. The second reading will be held Monday, May 18, 2015 at 9:00 a.m.

Motion by Beardmore, second by Meiners to approve the payables as presented. On roll call, all voted aye.

GENERAL BASIC/CASE MGMNT

Employer’s Share F.I.C.A. $11,001.66
Employer’s Share I.P.E.R.S. 14,261.39

GENERAL SUPPLEMENTAL

Employer’s Share F.I.C.A. 9,225.36
Employer’s Share I.P.E.R.S. 12,469.76

MENTAL HEALTH

Employer’s Share F.I.C.A. 164.37
Employer’s Share I.P.E.R.S. 197.56

RURAL SERVICES

Employer’s Share F.I.C.A. 737.48
Employer’s Share I.P.E.R.S. 1,023.09

SECONDARY ROAD FUND

Employer’s Share F.I.C.A. 8,582.45
Employer’s Share I.P.E.R.S. 10,528.90

DISASTER SERVICES

Employer’s Share F.I.C.A. 76.60
Employer’s Share I.P.E.R.S. 89.41

FOR CLAIMS ALLOWED BY DEPARTMENT SEE BOARD OF SUPERVISORS SUPPLEMENT BOOK A

Board reviewed manure management annual updates for Jason Klein, Section 13, Ewoldt Township; New Fashion Pork, Farm 918 Iowa Sow 4, Section 9 & 4, Union Township; Hawthorne Finisher Farm, Hawker Farms III LLC, Section 6, Kniest Township; Birch Finisher Farm, Keno Farms III LLC, Section 8, Arcadia Township; Delta Finisher Farm, Challenger Farms III LLC, Section 4, Wheatland Township; and L & N Pork LLC, Section 25, Ewoldt Township.

Case Management Supervisor Angela Chandler updated the Board on staffing changes. Motion by Beardmore, second by Bock to accept with regrets the resignation of Case Manager Amanda Riedell. On roll call, all voted aye. Chandler introduced new Case Manager Kelsey Hood. Chandler explained they will conducting interviews on Thursday, Bock and Beardmore will be present.

Bock reported on Stangl Site Visit, ISAC Legislative Form, and Plains Area Crisis Center location.

Meiners reported on Stangl Site Visit, CADC meeting, meeting with Dave Paulson, and Congressmen King meeting. Meiners commented on Plains Area Mental Health open house invitations.

Schettler reported on Stangl Site Visit and Conservation Board meeting.

Beardmore reported on E911 Commission training with Jeff Cayler.

Danzer reported on Stangl Site Visit, meeting with Bob Augustine, Dan Krause and Al Krause, Drain 9-13, Meyers Hill, Sparks and Richland pit, sign checks at Region XII, and meeting at Mallard View.

Motion by Beardmore, second by Meiners to adjourn at 11:05 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Marty Danzer, Chairman

Claims

Associated File: BILLDAY0515-1.pdf