Board of Supervisors

Agendas, Minutes & Claims

Date: June 06, 2016

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, June 06, 2016

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Secondary Roads:
    1. Gravel Discussion
    2. Drains
    3. Arcadia Shed
    4. Engineer Contract
    5. Road Discussion
  2. Approve Plats
  3. Resolution to Approve Recording Notice of Easement
  4. Approve Appropriations Resolution
  5. Set Public Hearing for Ordinance #41 Readoption of County Ordinances
  6. Committee Reports

Comments from those in attendance

Minutes

Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, June 6, 2016 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with the following members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; and Mark Beardmore, District 5. Marty Danzer, District 4 was absent.

Motion by Meiners, second by Schettler to approve the agenda as presented. On roll call, all present voted aye. Motion by Schettler, second by Beardmore to approve the minutes of the May 31, 2016 meeting as written. On roll call, all present voted aye.

County Engineer, Dave Paulson, reviewed a quote from Stratford Gravel to haul approximately 40,000 tons of gravel from the Sparks Pit. Paulson explained the benefits of contracting the haul of gravel. Following discussion, motion by Meiners, second by Beardmore to approve the contract with Stratford Gravel to haul approximately 40,000 tons of gravel form the Sparks Pit. On roll call, all present voted aye. The cost is $100 per haul hour including loader rent.

Paulson discussed Drain 49 in Section 32 Sheridan Township, Drain 20 in Section 2 Grant Township, and Drain 66 in Section 14 Richland Township. The drains are in need of repair and the work will be done by the Secondary Road Department. Motion by Meiners, second by Beardmore to approve work on Drain 49 in Section 32 Sheridan Township, Drain 20 in Section 2 Grant Township, and Drain 66 in Section 14 Richland Township. On roll call, all present voted aye.

Paulson discussed plans for a new maintenance shed in the City of Arcadia. The plans include a 40 X 50 building and retaining the current shed for storage. Motion by Meiners, second by Schettler to authorize Paulson to prepare the plans and specifications for bidding. On roll call, all present voted aye. The building will be paid for in FY17 and Paulson estimates the cost between $120,000 and $130,000.

Board reviewed an employment agreement for County Engineer Dave Paulson. Following discussion, motion by Beardmore, second by Bock to approve a 2.6% increase in salary, placing Paulson’s FY17 salary at $105,530 with a contract end date of June 30, 2019. On roll call, all present voted aye.

Paulson discussed the county-line railroad bridge and the Dedham railroad bridge. Paulson has been in discussion with the Railroad Company. Paulson explained that the Railroad is requesting the County take over the two bridges and they will pay 20% of the cost to replace the bridges. Currently, the Railroad owns the bridges and the liability is with them. Both bridges are in need of replacement. Paulson has been in contact with Crawford County concerning the county line railroad bridge. Crawford County has interest in taking over the bridge and replacing it. The Board has concerns about accepting additional liability for the Railroad bridges. No formal action taken. Paulson will continue to communicate with the Railroad concerning the bridges.

Motion by Beardmore, second by Meiners to approve plats of survey for Lot 1 N1/2 NE1/4 Section 13-83-36; Lot 1 NE1/4 SE1/4 Section 21-85-34; and Lot 1 NW1/4 SW1/4 Section 16-82-35. On roll call, all present voted aye.

Motion by Beardmore, second by Schettler to approve Resolution No. 2016-008, Resolution to accept Notice of Easement. On a roll call vote, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Danzer, absent. Motion carried.

CARROLL COUNTY RESOLUTION NO. 2016-008

BE IT RESOLVED by the Board of Supervisors of Carroll County, Iowa, in regular session assembled this the 6th day of June, 2016, to accept a Notice of Easement and to authorize Neil Bock, Chairman of the Board of Supervisors, to show acceptance and agreement by signing and sealing said Easement.

PASSED AND APPROVED this 6th day of June, 2016.
CARROLL COUNTY BOARD OF SUPERVISORS
s/Neil Bock
s/Mark Beardmore
s/Dean Schettler
s/Eugene Meiners
Attest: Kourtney Irlbeck, Carroll County Auditor

Motion by Beardmore, second by Schettler to approve an Appropriations Resolution, appropriating the remaining 1% of the FY16 budgeted expenditures for fund General Basic Department 04. On a roll call vote, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Danzer, absent. Motion carried. (Resolution on file in the Auditor’s office.)

Motion by Beardmore, second by Bock to set the first reading of Ordinance No. 41, Code of Ordinances in Effect for Carroll County, Iowa for Monday, June 20th, 2016 at 10:00 a.m. On roll call, all present voted aye. Code of Iowa Section 331.302(10) requires that once every five years a County shall compile its code of ordinances and readopt ordinances now in effect and any amendments thereto.

Bock reported on upcoming County Strategic Planning meeting on June 16th, employee benefits letter, Iowa Department of Revenue letter regarding Assessor, and update on repair Zach Niehaus made to address water issue in the jail. Upcoming meeting at Mallard View.

Beardmore no official meetings and no upcoming meetings.

Schettler reported on Elk Run Watershed meeting. Upcoming meetings include: Conservation Board and Highway 30 DOT.

Meiners reported on TADC Groundbreaking. Upcoming meetings include: CADC, Policy Council, and YES Center.

Motion by Beardmore, second by Schettler to adjourn at 10:45 a.m. On roll call, all present voted aye.

Kourtney Irlbeck, Auditor, Neil Bock, Chairman

Claims

Associated File: