Board of Supervisor's

Agendas, Minutes & Claims

Date: June 20, 2011

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, June 20, 2011

TIME OF MEETING: 9:00 a.m. C.D.S.T.

PLACE OF MEETING: SUPERVISORS’ MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

1. Approve Cigarette Permits
2. CDBG Draw #8 New Hope Village
3. Ambulance Department Update
4. 9:30 a.m. First Reading: Ordinance No. 34 Readopting Existing County Code of Ordinances
5. 9:45 a.m. Extension Request for Arcadia TIF: Resolution No. 2011-014
6. Secondary Roads:
1. Utility Permit(s)
2. Gravel
3. Truck Quotes
4. Resignation
7. Application for Fireworks Display Permit: Courtney Malloy
8. Statement of Substantial Completion: Maple River Wastewater Project
9. Approve Plat(s) of Survey
10. Approve Resolution No. 2011-013: GASB 54 Fund Balance Policies
11. Noncurrent Debt
12. Manure Management Annual Updates:
1. JMK Finishers, Jason Klein, Section 13, Ewoldt Township
13. Approve FY12 Salaries
14. Committee Reports

Comments from those in attendance

Associated File: Agenda June 20 2011.pdf 49 KB

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, June 20, 2011 at 9:00 a.m. Central Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with the following members present: Marty Danzer, Eugene Meiners, Dan Nieland, Mark Beardmore, and Neil Bock.

Motion by Bock, second by Meiners to approve the agenda with one addition: courthouse generator. On roll call, all voted aye.

Motion by Nieland, second by Beardmore to approve the minutes of the June 13, 2011 meeting as written. On roll call, all present voted aye.

Motion by Meiners, second by Beardmore to approve cigarette permits for the following: Al’s Corner Oil Co., Corner Station, Carroll Country Club, Roselle Tavern, and Riverside Tavern. On roll call, all voted aye.

Motion by Bock, second by Nieland to approve CDBG Draw #8 for New Hope Village, in the amount of $60,691. On roll call, all voted aye.

Ambulance Director Bill Fish gave a department update. Fish reported that employees Ken Buelt and Pat Feilmeier recently passed their paramedic exams. Revenue is down due to fewer calls than the previous year, and expenditures will also be lower than budgeted. Approximately $60,000 will be transferred to the Ambulance Capital Fund.

Fish was notified by the Iowa Department of Public Health that all the services in Carroll County have passed inspection, including area First Responder units. It was noted that the First Responder units need new EpiPens, at a cost of approximately $1000. Since their revenue is down, the First Responder units will receive EpiPens provided by the ambulance department.

Fish presented a billing agreement proposal for the board’s review. No decision is being made at this time.

At 9:36 a.m. the Chair introduced the first reading of Ordinance No. 34, Code of Ordinances in Effect for Carroll County, Iowa. Beardmore reported the County Assessor notified him that Ordinance #11, Cattle Feedlot Ordinance, automatically repealed on January 1, 2009. This change will be reflected in Ordinance No. 34. Beardmore also heard from the Emergency Management coordinator about the need for an ordinance detailing funding for E911 signs. Discussion was held and action will be taken at a future meeting.

Motion by Meiners, second by Beardmore to approve the first reading of Ordinance No. 34. On a roll call vote, Danzer, aye; Meiners, aye; Nieland, aye; Beardmore, aye; Bock, aye. Motion carried unanimously. Motion by Nieland, second by Meiners to set the second reading of Ordinance No. 34 for June 27, 2011 at 9:30 a.m. On roll call, all voted aye.

Rob Peters, city attorney for Arcadia, presented a request to extend the Arcadia TIF for an additional five years. Following discussion, motion by Meiners, second by Nieland to approve Resolution No. 2011-014. On a roll call vote, Danzer, aye; Meiners, aye; Nieland, aye; Beardmore, aye; Bock, aye. Motion carried unanimously.

Resolution No. 2011-014

WHEREAS, the City of Arcadia, Iowa (the “City”) has established the Arcadia Urban Renewal Area (the “Urban Renewal Area”), pursuant to Chapter 403 of the Code of Iowa; and

WHEREAS, the City has collected incremental property tax revenues from the Urban Renewal Area for the past nine years in order to finance the construction of certain public improvements; and

WHEREAS, the City has determined that it will be necessary to continue to collect future incremental property tax revenues from the Urban Renewal Area in order to pay the cost of additional public improvements; and

WHEREAS, Section 403.22 of the Code of Iowa authorizes cities to commit future incremental property taxes for this type of project for up to fifteen fiscal years, only with the approval of the affected county, school district and area college; and

WHEREAS, the City Council of the City has requested that the Board of Supervisors of Carroll County approve this resolution in order to allow the City to use incremental property tax revenues for up to fifteen fiscal years;

NOW, THEREFORE, it is resolved by the Board of Supervisors of Carroll County, Iowa, as follows:

Section 1. Pursuant to Section 403.22 of the Code of Iowa, this Board hereby approves the use by the City of Arcadia of future incremental property tax revenues produced within the Urban Renewal Area, for a total period of up to fifteen fiscal years.

Section 2. The County Auditor is hereby directed to forward an executed copy of this Resolution to the City Council of the City of Arcadia.

Passed and approved the 20th day of June, 2011.
s/Marty Danzer, Chairperson, Board of Supervisors
Attest: s/Joan Schettler, County Auditor

Motion by Bock, second by Beardmore to approve a fireworks display permit for Courtney Malloy. On roll call, all voted aye.

Motion by Nieland, second by Meiners to approve the Statement of Substantial Completion for the Maple River Wastewater Collection and Treatment System. On roll call, all voted aye.

Motion by Bock, second by Nieland to approve a utility permit for Raccoon Valley Electric Cooperative for work in Roselle Township. On roll call, all voted aye.

Motion by Meiners, second by Bock to accept with regrets the resignation of Allen Soyer, which is effective July 31, 2011. On roll call, all voted aye. Alan Brincks will assume Soyer’s position as road foreman.

Engineer reported gravel from the Sparks Pit has been reduced in price from $4.10/ton to $3.75/ton due to the quality. The county has purchased 35,000 tons and Paulson is interested in purchasing another 40,000 tons. If a contract for trucking can be arranged, Paulson would have ten to twelve loads delivered to the southern tier of the county. Motion by Bock, second by Nieland to adjust the price to $3.75/ton on the county’s previous purchase of 35,000 tons of gravel from the Sparks Pit and to purchase approximately an additional 40,000 tons, subject to the Engineer’s approval of gravel quality, also at $3.75/ton. On roll call, all voted aye.

Engineer reviewed a September 2010 agreement with Arcadia Limestone Co. to move 10,000 tons of gravel from the Luckow pit to the Knueven site at $5.86 per ton. Arcadia Limestone Co. hauled some gravel directly to roads, but did not get any gravel delivered to the Knueven Stockpile. Engineer reported Arcadia Limestone Co. will continue to haul to the roads and also intends to deliver 10,000 tons of gravel to the Knueven site.

Engineer reviewed truck quotes from O’Halloran International and Housby Mack, and statistics from the existing Secondary Roads truck fleet. Following discussion, the board asked Paulson to make an offer of $210,000 for two trucks, before trade, to Housby Mack and report back next week.

Motion by Bock, second by Meiners to approve plats of survey for Lot 12 of SW1/4 NW1/4, Section 15-83-35, and for Lot 1 of SE1/4, Section 2-84-35.On roll call, all voted aye.

Auditor reviewed GASB 54, which is a new standard for governmental fund balance reporting and governmental fund type definitions. Motion by Meiners, second by Beardmore to approve Resolution No. 2011-013. On a roll call vote, Danzer, aye; Meiners, aye; Nieland, aye; Beardmore, aye; Bock, aye; Motion carried unanimously.

RESOLUTION NO. 2011-013
Resolution of the Carroll County Board of Supervisors
Establishing Fund Balance Policies pursuant to GASB 54

WHEREAS, the Governmental Accounting Standards Board (“GASB”) has issued Statement 54 (“GASB 54”), a new standard for governmental fund balance reporting and governmental fund type definitions that became effective in governmental fiscal years starting after June 13, 2010, and

WHEREAS, the Carroll County Board of Supervisors is required to implement GASB 54 requirements, and to apply such requirements to its financial statements beginning with the fiscal year 2010-2011; and

NOW THEREFORE BE IT RESOLVED THAT that the Carroll County Board of Supervisors hereby adopts the following policy:

FUND BALANCE POLICY

Fund balance measures the net financial resources available to finance expenditures of future periods. The Unassigned General Fund Balance may only be assigned by the Board of Supervisors or the County Auditor pursuant to authority delegated by the Board of Supervisors.

Fund Balances of Carroll County may be committed for a specific source by Resolution of the Carroll County Board of Supervisors. Amendments of modifications of the committed fund balance must also be approved by Resolution of the Carroll County Board of Supervisors.

In circumstances where an expenditure is to be made for a purpose for which amounts are available in multiple fund balance classifications within the same fund, the order in which resources will be expended is as follows: restricted fund balance, followed by committed fund balance, assigned fund balance, and lastly, unassigned fund balance.

NOW THEREFORE BE IT RESOLVED that Carroll County’s financial goal is to have a sufficient balance in the General Fund with sufficient working capital and a margin of safety to address local and regional emergencies without borrowing. Carroll County shall strive to maintain a yearly ending fund balance in the general operating fund in which the total end of year fund balance is 25 percent of the total operating expenditures.

The above Resolution is adopted this 20th day of June, 2011.
s/Marty Danzer, Chairman
s/Eugene Meiners
s/Dan Nieland
s/Mark Beardmore
s/Neil Bock
Attest: Joan Schettler, Carroll County Auditor

Board reviewed non-current debt associated with the Sauk Trail Paving Project. All grant funds from ARRA and DOT have been received except the 5% retainage, which is $60,000 ($50,000 from ARRA and $10,000 from DOT). On the advice of David Voy from the State Auditor’s office, a public hearing will not be required, even though the $60,000 retainage will probably not be received in FY11, since a public hearing was already held for non-current debt associated with the Sauk Trail Paving Project.

Board reviewed a manure management annual update for JMK Finishers, Jason Klein, in Section 13, Ewoldt Township.

Motion by Meiners, second by Nieland to approve FY12 salaries as presented. On roll call, all voted aye.

COUNTY EMPLOYEES SALARIES APPROVED BY BOARD OF SUPERVISORS EFFECTIVE JULY 1, 2011.

Mark Beardmore	Supervisor	$26,660.00
Neil Bock	Supervisor	$26,660.00
Eugene Meiners	Supervisor	$26,660.00
Dan Nieland	Supervisor	$26,660.00
Marty Danzer	Supervisor	$26,660.00
Joan Schettler	Co. Auditor & Election Comm.	$57,341.00
Joann Martin	Deputy Auditor	$39,956.00
Kourtney Irlbeck	Elections & Finance	$28,068.00
Paula Schon	Real Estate	$18,569.00
Peggy Weitl	County Treasurer	$54,292.00
Mary Lou Nichols	Admin. Assist.	$46,000.00
Barbara Schultes	Auto Deputy	$41,110.00
Lisa Wagner	Tax Deputy	$36,668.00
Jean Seidl	MV Spec I	$31,502.00
Jessica Haubrich	MV Spec II	$28,309.00
Emily Loew	MV Clerk	$26,587.00
John Werden	County Attorney	$60,319.00
James R. Van Dyke	Assist. Co. Atty.	$51,271.00
Yvonne Presley	Victim-Witness-Comm. Clerk	$42,025.00
Colleen McClue	Secy. Co. Atty.	$28,279.00
Ashten Wittrock		$15,202.00
Susan Van Dyke		$5,616.00
Doug Bass	Sheriff	$68,561.00
Ken Pingrey	Chief Deputy	$58,252.00
Ken Myers	Deputy Sheriff	$47,676.00
Kevin Caltrider	Sergeant	$49,884.00
Tom Fransen	Deputy Sheriff	$47,780.00
William Croghan	Deputy Sheriff	$47,780.00
Sam Hansen	Deputy Sheriff	$47,676.00
Lisa Kenny	Sergeant	$49,572.00
Jon Cretsinger	Deputy Sheriff	$47,572.00
Shanna Balukoff	Secretary	$29,646.00
Sue Bruscher	Jailer	$36,500.00
Julie Lietz	Jailer	$33,961.00
Judy Lengemann	Jailer	$34,169.00
Pam Daniel	Jailer	$34,273.00
Lisa Gosch	Jailer	$33,857.00
Mary Weitl	Parttime office help	$11.94 per hour
Certified Jail Help		$13.11 per hour
Non Certified Jail Help		$11.76 per hour
Marilyn Dopheide	County Recorder	$51,530.00
Patricia L. Simons	Deputy Recorder	$41,808.00
Kathy Swanson"		$11.25 per hour
Mark River	Conservation Director	$49,943.00
Matt Wetrich	Naturalist	$36,373.00
Jason Christensen	Park Ranger	$36,429.00
John Danner	Park Ranger	$36,429.00
Bill Van Zuiden	Park Ranger	$36,970.00
Denny Lawler	Operations Superintendent	$45,220.00
Valerie Hucka	Office	$28,627.00
Marjorie Testroet	Office Manager	$33,342.40
Luann Schlichte"	HHA	$32,115.20
Kris Nagl	HHA	$28,350.40
Barb Thielen	HHA	$22,680.32
Deb Heithoff	HHA	$35,443.20
Jan Andersen	HHA	$26,728.00
Joan Janssen	HHA	$26,291.20
Monica Nellesen	HHA	$25,771.20
Alyce Bierl	HHA	$23,337.60
Tammy Otto	HHA	$22,152.00
Bonnie Schultz	HHA	$21,756.80
Bill Fish	Ambulance Director	$56,992.00
Denise Rohrbeck	Ambl-Paramedic	$41,723.00
Mike Lloyd	Ambl-Paramedic	$41,616.00
Dan Becker	Ambl-Paramedic	$41,510.00
Darrell Baker	Ambl-Paramedic	$41,510.00
Bob Genzen	Ambl-Paramedic	$41,403.00
Wendy Baker	Ambl-Paramedic	$41,403.00
Rae Ann Meyer	Ambl-Paramedic	$41,297.00
Ken Buelt	Ambl-Paramedic	$41,297.00
Justin Agan	Ambl-Paramedic	$37,167.00
Pat Feilmeier	Ambl-Paramedic	$37,167.00
Clerk		$14.00 per hour
Carey Kersey	Environmental Health Director	$43,380.00
Shell Irlbeck	Environmental Health Officer	$35,947.50
Sherry Storjohann	Office Manager/Health Officer	$31,466.00
Glenn Kerkhoff	Maint. Eng/Safety Director	$42,916.00
Zachary Niehaus	Maintenance	$34,320.00
Dawn Mentzer	CPC Administrator	$32,291.00
Tami Mills-Thomas	Case Mgmnt.	$18,787.00
Jean Coats	Secy.	$27,125.00
Nancy Ethington	Case Mgmnt.	$41,825.00
Rosie Stotts	Case Mgmnt/Gen.Assist.	$35,285.00
Angela Chandler	Case Mgmnt., Supervisor	$34,461.00
Jessica Badding	Case Mgmnt.	$32,300.00
Justin Schieffer	Case Mgmnt.	$32,311.00
Dave Paulson	County Engineer	$92,279.54
Becky Randeris	Admin. Assist.	$37,317.00
Dave Williams	Shop Foreman	$47,555.82
Allen Soyer	Road Foreman	$50,261.92
Jack Schmeiser	Sur/Des	$28,061.45
Paul Heuton	Assistant Engineer	$50,341.00
Max Wenck	Mechanic	$38,022.36
Allen Pietig	Mechanic	$38,022.36
Mike Wolf	Mechanic	$39,624.00
Steve Olberding	Oper. 4	$38,271.96
Ryan Brockman	Operator 3	$37,668.84
Don Tuel	Oper.4	$38,064.00
Randy Hart	Oper. 3	$37,876.80
Craig Hansen	Oper. 3	$37,980.84
Ray Hagedorn	Oper. 3	$37,980.84
Don Stork	Oper. 3	$37,980.84
Joe Boell	Oper. 3	$37,668.84
Travis Tuel	Oper 4	$37,959.96
Rick Promes	Oper 4	$37,959.96
Tom Meiners	Oper 3	$37,668.84
Eugene Kasperbauer	Oper. 4	$38,168.04
John Bernholtz	Oper. 4	$38,271.96
Ron Berger	Oper 4	$38,271.96
Dan Quandt	Oper. 4	$38,271.96
Dick Henrich	Oper. 4	$38,542.44
Gary Brauckman	Oper. 4	$38,563.20
Alan Brincks	Sign Man	$38,771.16
Louie Grote	Veteran Affairs Director	$14,380.00
Carl Wilburn	Information Director	$54,021.00
Carl Wilburn	Zoning Administrator	$5,718.00
Sara Nielsen	Emergency Management Director	$21.73 per hour

Glenn Kerkhoff met with the board to discuss the courthouse generator, installed in 1978, which has a leak in the radiator. Various options were discussed and Kerkhoff will investigate different possible repairs.

Meiners reported on CADC, YES Center, Sauk Trail ribbon-cutting, Access Washington trip, and Maple River meeting.

Nieland reported on M&M, RC&D meeting, and Maple River meeting.

Beardmore reported on Ambulance board meeting, Coalition of Human Services meeting, and Governor Branstad’s visit to Carroll.

Bock reported on a County Local Planning meeting, Coalition of Human Services meeting, and Governor’s visit to Carroll.

Danzer reported on Solid Waste/Landfill meeting and Region XII board meeting.

Motion by Meiners, second by Bock to adjourn at 12:07 p.m. On roll call, all voted aye.

Joan Schettler, County Auditor, Marty Danzer, Chairman

Associated File:  June 20, 2011.pdf  83 KB

Claims

Associated File: