Board of Supervisors

Agendas, Minutes & Claims

Date: June 29, 2015

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, June 29,2015

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Secondary Roads:
    1. County Engineer Employment Contract
  2. Approve Plat (s)
  3. Set Public Hearing – Whiskey Creek Saloon LLC Easement
  4. 9:30 a.m. Dawn Mentzer-Rolling Hills Community Services Region
  5. 10:00 a.m. Public Hearing: Mick Monahan DNR Construction Permit Section 13 Jasper Twp.
  6. 10:15 a.m. Version X Real Estate Presentation – Tyler Technologies
  7. Flood Plain Discussion
  8. Class “C” Liquor License/Outdoor Service/Sunday Sales for Angry Beaver
  9. 608 N. Court Vacant Office Space
  10. Open Records Policy
  11. Approve Fireworks Permit Applications:
    1. a. Jim Thorn
    2. b. Kyle Smith
  12. Manure Management Annual Updates:
    1. Ziegmann Bros Farm, Section 3, Jackson Township, Crawford County
    2. Ziegmann Bros Farm #2, Section 4, Jackson Township, Crawford County
    3. Hawker Farms II LLC, Wheatland 15 Finisher Farm, Section 15, Wheatland Township
    4. Kenneth & Jeff Sanders, Section 19, Maple River Township
    5. Jerry Bruch, Section 14, Washington Township
    6. Cumberland, Section 2, Lincoln Township, Audubon County
    7. Delta Pork, Section 33, Arcadia Township
    8. Justin Schroeder, Section 33, Wheatland Township
    9. Mike Sibbel, Section 25, Washington Township
  13. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, June 29, 2015 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; and Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Bock, second by Beardmore to approve the agenda as presented, with the addition of court debt collections. On roll call, all voted aye. Motion by Meiners, second by Schettler to approve the minutes of the June 22, 2015 meeting as written. On roll call, all voted aye.

Motion by Bock, second by Schettler to approve a plat of survey for Lot 1 of E1/2 NE1/4 Section 24-83-36. On roll call, all present voted aye except for Meiners who abstained.

Board reviewed an employment agreement for County Engineer Dave Paulson. Following discussion, motion by Beardmore, second by Bock to approve a 2.5% increase in salary, placing Paulson’s FY16 salary at $102,854. On roll call, all voted aye.

Motion by Bock, second by Schettler to set a public hearing at 10:00 a.m. on July 6, 2015, to consider the Whiskey Creek Saloon LLC Easement. On roll call, all voted aye.

Dawn Mentzer, CEO of Rolling Hills Community Services Region met with the Board to present a quarterly regional update. Mentzer discussed individuals moved from RCF to apartments, Habilitation services homes, or nursing facilities saving the region $328,205; Crisis Stabilization Services; Jail Diversion Pilot Project; Multi-entity Supported Employment Grant; Calhoun County Services; and Peer/Family Support Services. Mentzer explained Region funding and the per capita contributions. Mentzer updated the Board on the MH Advocate.

At 10:00 a.m. the chair opened a public hearing for the Mick Monahan Site Construction Permit Application. The Supervisors attended the site inspection conducted by the Iowa DNR and reviewed the master matrix. Mick Monahan presented a Separation Distance Waiver. No comments were received before or during the public hearing. The chair closed the public hearing at 10:01 a.m.

Motion by Beardmore, second by Meiners to approve a Class “C” liquor license, outdoor service, and Sunday sales for Angry Beaver, located in Maple River Junction. On roll call, all voted aye.

Board discussed the vacant office space at 608 N Court Street. The space was most recently occupied by Plains Area Mental Health. Two public notices regarding the available space have yielded no interest. The Board will prepare an RFP for real estate firms to market the space. No formal action taken.

Motion by Beardmore, second by Bock to approve fireworks display permit applications for Jim Thorn for July 3rd and 4th and Kyle Smith for July 5th, with a rain date of July 6th. On roll call, all voted aye.

Ron Pieracci, Senior Account Executive with Tyler Technologies presented the Board with a proposal to upgrade the real estate software. Pieracci explained the benefits of upgrading and subscription pricing. The software would work seamlessly with the newly upgraded financial software. Pieracci presented a Software Mitigation Agreement. The Board will review the agreement and make a decision in the near future. No formal action taken.

Carl Wilburn presented the Board with a flood plain update. Wilburn explained the voluntary FEMA program and the County properties affected by the updated flood plain. The process of adopting the new flood plains maps will occur in the future.

County Attorney John Werden and the Board reviewed an ISAC recommended Open Records Policy. Following discussion, motion by Beardmore, second by Meiners to approve the Open Records Policy with the following changes: In the Fees section change may to shall, remove the fee amount and remove the final sentence regarding prepayment. On roll call, all voted aye.

Werden explained the current set-up for court debt collections. Recent legislation has changed the process of collecting debt. The Board feels this will negatively impact the county. ISAC is asking the Governor to line item veto this item. Motion by Bock, second by Meiners to authorize Werden to draft a letter and Danzer to sign, requesting a line item veto of Court Debt Collections due to the fiscal impact it will have on the county. On roll call, all voted aye.

Board reviewed manure management annual updates for Ziegmann Bros Farm, Section 3, Jackson Township, Crawford County; Ziegmann Bros Farm #2, Section 4, Jackson Township, Crawford County; Hawker Farms II LLC, Wheatland 15 Finisher Farm, Section 15, Wheatland Township; Kenneth & Jeff Sanders, Section 19, Maple River Township; Jerry Bruch, Section 14, Washington Township; Cumberland, Section 2, Lincoln Township, Audubon County; Delta Pork, Section 33, Wheatland Township; Justin Schroeder, Section 33, Wheatland Township and Mike Sibbel, Section 25, Washington Township.

Bock reported on Case Management meeting, Monahan DNR site visit, 2nd Judicial District and Committee meetings, Supervisor Harlan Hansen retirement, and upcoming Housing Study meeting.

Meiners reported on CADC meeting.

Schettler reported on Whiskey Creek Saloon site visit and Monahan DNR site visit.

Beardmore reported on Carroll Area Childcare Center Board meeting, Health & Wellness Webinar, and Case Management meeting.

Danzer reported on Soil & Water Conservation meeting, Monahan DNR site visit, and 330th street.

Motion by Meiners, second by Beardmore to adjourn at 11:51 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Marty Danzer, Chairman

Claims

Associated File: