Board of Supervisors

Agendas, Minutes & Claims

Date: July 06, 2015

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, July 06,2015

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Secondary Roads:
    1. Drains
    2. Utility Permit
  2. Appropriations Resolution for FY16
  3. 9:30 a.m. Conference Call Tower Point – Cell Phone Tower
  4. 10:00 a.m. Public Hearing: Whiskey Creek Saloon LLC Easement
  5. Resolution 2015-017 Whiskey Creek Saloon LLC
  6. Manure Management Annual Updates:
    1. Ryan Klocke, Section 21, Eden Township
    2. Laverne Greving Site, Section 34, Pleasant Valley Township
    3. Eischeid Farms, Section 6, Roselle Township
    4. Meyer 3, Section 14, Sheridan Township
    5. Schumacher & Son Inc #1, Marty Schumacher, Section 16, Pleasant Valley Township
    6. Schumacher & Son Inc #2, Marty Schumacher, Section 16, Pleasant Valley Township
  7. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, July 6, 2015 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; and Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Bock, second by Schettler to approve the agenda as presented, with the addition of fireworks permit. On roll call, all voted aye. Motion by Beardmore, second by Schettler to approve the minutes of the June 29, 2015 meeting with a correction of section to second. On roll call, all voted aye.

Motion by Beardmore, second by Bock to approve the change to reimbursable expenses in the employee handbook. On roll call, all voted aye. The change updated the handbook to reflect the mileage reimbursement change. The County will now reimburse employees 87% of the current federal mileage allowance effective July 1, 2015.

Motion by Schettler, second by Bock to add Norris Asphalt bid to the agenda. On roll call, all voted aye. County Engineer Dave Paulson presented a bid from Norris Asphalt for work in Roselle. The Engineer’s estimate was approximately $40,000. Norris Asphalt’s bid was for $57,947.29. Paulson discussed the bid and the increased costs. Motion by Schettler, second by Meiners to approve the bid from Norris Asphalt for $57,947.29. On roll call, all voted aye.

Paulson discussed Drain 70 in Section 7 Kniest Township and Drain 47 in Section 14 Sheridan Township. The drains are in need of repair and the work will be done by the Secondary Road Department. Motion by Meiners, second by Bock to approve work on Drain 70 in Section 7 Kniest Township and Drain 47 in Section 14 Sheridan Township. On roll call, all voted aye. Schettler discussed Drain 70 near the Breda Ball Field. The City of Breda will investigate the problem and Schettler will report back to the Board.

Motion by Beardmore, second by Schettler to approve a utility permit for Raccoon Valley Electric Cooperative on 270th Street and Ivy Avenue, Roselle Township. On roll call, all voted aye.

Motion by Meiners, second by Beardmore to approve an Appropriations Resolution, appropriating 85% of the FY16 budgeted expenditures. On a roll call vote, Danzer, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Bock, aye. Motion carried unanimously. (Resolution on file in the Auditor’s office.)

Board reviewed manure management annual updates for Ryan Klocke, Section 21, Eden Township; Laverne Greving Site, Section 34, Pleasant Valley Township; Eischeid Farms, Section 6, Roselle Township; Meyer 3, Section 14, Sheridan Township; Schumacher & Son Inc. #1, Marty Schumacher, Section 16, Pleasant Valley Township; and Schumacher & Son Inc. #2, Marty Schumacher, Section 16, Pleasant Township.

Board chair opened a public hearing at 10:00 a.m. to consider the easement of county property for a water service line and septic system easement for Whiskey Creek Saloon, LLC. located in Parcel “A” of the NW1/4 and Parcel “B” of the W1/2 Section 9, Maple River Township. In attendance for the public hearing were the County Supervisors, County Auditor, Brian Wendl, Rebecca McKinsey, Virginia Hagemann, Jason Christensen, Carey Kersey, Carl Wilburn, Alan Lemker, and Chantelle Grove. Discussion centered on the septic system placement, distance from trail, distance from property line, and zoning issues. Whiskey Creek Saloon, LLC. requested a zoning ordinance change to construct a bar. The Board approved the ordinance change contingent upon sewer, water, ownership, and DNR approval. Whiskey Creek Saloon, LLC has DNR approval and the ownership established. The easement would be the last step and allow for the zoning change, allowing for a building permit to be issued. Following discussion, the Chair closed the public hearing at 10:29 a.m. Motion by Bock, second by Schettler to approve by resolution the easement with Whiskey Creek Saloon, LLC. On a roll call vote, Danzer, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Bock, aye. Motion carried unanimously.

CARROLL COUNTY RESOLUTION NO. 2015-017

BE IT RESOLVED by the Board of Supervisors of Carroll County, Iowa, in regular session assembled this 6th day of July, 2015, to accept an Easement between Whiskey Creek Saloon, LLC and Carroll County, Iowa, and to show acceptance and agreement by authorizing Marty Danzer, Chairman of the Board of Supervisors, to sign and seal said Easement.

Passed this 6th day of July, 2015.
s/Dean Schettler
s/Marty Danzer, Chairman
s/Neil Bock
s/Eugene Meiners
s/Mark Beardmore
Attest: Kourtney Irlbeck, Auditor

Motion by Beardmore, second by Schettler to approve a fireworks display permit application for Kevin Bohac for July 8th and 9th. On roll call, all voted aye.

Bock reported on items need for RFP to market available office space at the Fricke Building, May Auditor’s Balance, Safety Committee meeting, CADC Housing Study meeting, County/City Roundtable meeting.

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, July 6, 2015 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; and Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Bock, second by Schettler to approve the agenda as presented, with the addition of fireworks permit. On roll call, all voted aye. Motion by Beardmore, second by Schettler to approve the minutes of the June 29, 2015 meeting with a correction of section to second. On roll call, all voted aye.

Motion by Beardmore, second by Bock to approve the change to reimbursable expenses in the employee handbook. On roll call, all voted aye. The change updated the handbook to reflect the mileage reimbursement change. The County will now reimburse employees 87% of the current federal mileage allowance effective July 1, 2015.

Motion by Schettler, second by Bock to add Norris Asphalt bid to the agenda. On roll call, all voted aye. County Engineer Dave Paulson presented a bid from Norris Asphalt for work in Roselle. The Engineer’s estimate was approximately $40,000. Norris Asphalt’s bid was for $57,947.29. Paulson discussed the bid and the increased costs. Motion by Schettler, second by Meiners to approve the bid from Norris Asphalt for $57,947.29. On roll call, all voted aye.

Paulson discussed Drain 70 in Section 7 Kniest Township and Drain 47 in Section 14 Sheridan Township. The drains are in need of repair and the work will be done by the Secondary Road Department. Motion by Meiners, second by Bock to approve work on Drain 70 in Section 7 Kniest Township and Drain 47 in Section 14 Sheridan Township. On roll call, all voted aye. Schettler discussed Drain 70 near the Breda Ball Field. The City of Breda will investigate the problem and Schettler will report back to the Board.

Motion by Beardmore, second by Schettler to approve a utility permit for Raccoon Valley Electric Cooperative on 270th Street and Ivy Avenue, Roselle Township. On roll call, all voted aye.

Motion by Meiners, second by Beardmore to approve an Appropriations Resolution, appropriating 85% of the FY16 budgeted expenditures. On a roll call vote, Danzer, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Bock, aye. Motion carried unanimously. (Resolution on file in the Auditor’s office.)

Board reviewed manure management annual updates for Ryan Klocke, Section 21, Eden Township; Laverne Greving Site, Section 34, Pleasant Valley Township; Eischeid Farms, Section 6, Roselle Township; Meyer 3, Section 14, Sheridan Township; Schumacher & Son Inc. #1, Marty Schumacher, Section 16, Pleasant Valley Township; and Schumacher & Son Inc. #2, Marty Schumacher, Section 16, Pleasant Township.

Board chair opened a public hearing at 10:00 a.m. to consider the easement of county property for a water service line and septic system easement for Whiskey Creek Saloon, LLC. located in Parcel “A” of the NW1/4 and Parcel “B” of the W1/2 Section 9, Maple River Township. In attendance for the public hearing were the County Supervisors, County Auditor, Brian Wendl, Rebecca McKinsey, Virginia Hagemann, Jason Christensen, Carey Kersey, Carl Wilburn, Alan Lemker, and Chantelle Grove. Discussion centered on the septic system placement, distance from trail, distance from property line, and zoning issues. Whiskey Creek Saloon, LLC. requested a zoning ordinance change to construct a bar. The Board approved the ordinance change contingent upon sewer, water, ownership, and DNR approval. Whiskey Creek Saloon, LLC has DNR approval and the ownership established. The easement would be the last step and allow for the zoning change, allowing for a building permit to be issued. Following discussion, the Chair closed the public hearing at 10:29 a.m. Motion by Bock, second by Schettler to approve by resolution the easement with Whiskey Creek Saloon, LLC. On a roll call vote, Danzer, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Bock, aye. Motion carried unanimously.

CARROLL COUNTY RESOLUTION NO. 2015-017

BE IT RESOLVED by the Board of Supervisors of Carroll County, Iowa, in regular session assembled this 6th day of July, 2015, to accept an Easement between Whiskey Creek Saloon, LLC and Carroll County, Iowa, and to show acceptance and agreement by authorizing Marty Danzer, Chairman of the Board of Supervisors, to sign and seal said Easement.

Passed this 6th day of July, 2015.
s/Dean Schettler
s/Marty Danzer, Chairman
s/Neil Bock
s/Eugene Meiners
s/Mark Beardmore
Attest: Kourtney Irlbeck, Auditor

Motion by Beardmore, second by Schettler to approve a fireworks display permit application for Kevin Bohac for July 8th and 9th. On roll call, all voted aye.

Bock reported on items need for RFP to market available office space at the Fricke Building, May Auditor’s Balance, Safety Committee meeting, CADC Housing Study meeting, County/City Roundtable meeting.

Meiners reported on CADC Housing Study meeting and County/City Roundtable meeting.

Schettler reported on CADC Housing Study meeting, County/City Roundtable meeting, and drain issues.

Beardmore reported on CADC Housing Study meeting, County/City Roundtable meeting, update on Fricke building office space, and Distracted Driving Policy.

Danzer reported on St. Anthony Regional Hospital meeting regarding Mental Health transfers, CADC Housing Study meeting, County/City Roundtable meeting, and Whiskey Creek Saloon easement discussion with Mike Fuchs.

Motion by Beardmore, second by Bock to adjourn at 10:33 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Marty Danzer, Chairman

Meiners reported on CADC Housing Study meeting and County/City Roundtable meeting.

Schettler reported on CADC Housing Study meeting, County/City Roundtable meeting, and drain issues.

Beardmore reported on CADC Housing Study meeting, County/City Roundtable meeting, update on Fricke building office space, and Distracted Driving Policy.

Danzer reported on St. Anthony Regional Hospital meeting regarding Mental Health transfers, CADC Housing Study meeting, County/City Roundtable meeting, and Whiskey Creek Saloon easement discussion with Mike Fuchs.

Motion by Beardmore, second by Bock to adjourn at 10:33 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Marty Danzer, Chairman

Claims

Associated File: