Board of Supervisors

Agendas, Minutes & Claims

Date: July 13, 2015

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, July 13,2015

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. CADC – Housing Needs Assessment Funding
  2. 9:30 a.m. Conference Call Tower Point – Cell Phone Tower
  3. Secondary Roads:
    1. Drains
    2. Utility Permits
  4. IT/GIS/Zoning Department Quarterly Report
  5. Sheriff Quarterly Report
  6. Recorder Quarterly Report
  7. Approve Plats
  8. Approve Payables
  9. Distracted Driving Policy
  10. 608 N. Court Real Estate RFP
  11. FY16 Health Insurance Rates
  12. Approve Class “C” Liquor License/Outdoor Service/Sunday Sales for Carroll Country Club
  13. 11:00 a.m. City of Templeton Annexation Resolution
  14. Manure Management Annual Updates:
    1. Steve Nees, Section 15, Washington Township
    2. EB Pork, Section 27, Roselle Township
  15. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, July 13, 2015 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; and Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Beardmore, second by Bock to approve the agenda as presented. On roll call, all voted aye. Motion by Meiners, second by Schettler to approve the minutes of the July 6, 2015 meeting as written. On roll call, all voted aye.

CADC Director Shannon Landauer met with the Board to request funding for a Housing Needs Assessment Study. Landauer explained the study and the needs for it. RDG Design has been selected to complete the study at a cost of $29,800. CADC is requesting $10,000 from the County, $10,000 from the City of Carroll, and the balance to be paid by CADC. Jim Auen explained CADC is researching possible grant options for the project. Manning Mayor Harvey Dales talked in favor of the study. Motion by Schettler, second by Meiners to fund the CADC Housing Needs Assessment Study $10,000. On roll call, Danzer, aye; Beardmore, nay; Schettler, aye; Meiners, aye; and Bock, nay. Motion carried.

Conference call with Tower Point was tabled.

County Engineer Dave Paulson discussed tree removal in Drain 77 north of 12th Street in the City of Carroll and Drain 70 near the Breda Ball Field. Motion by Meiners, second by Schettler to approve repairs to Drain 77 and Drain 70. On roll call, all voted aye. Paulson discussed Drain 45 in the City of Lanesboro. Paulson will research and report back to the Board at a later date.

Motion by Beardmore, second by Bock to approve utility permits for Western Iowa Power Cooperative for work on 240th Street, Aspen Avenue to Eagle Avenue; Birch Avenue, 240th Street to 260th Street; and 170th Street, Aspen Avenue to Eagle Avenue. On roll call, all voted aye.

County Sheriff Doug Bass reviewed a quarterly report for his department. Motion by Beardmore, second by Bock to approve the Sheriff’s quarterly report showing total receipts of $18,042.42. On roll call, all voted aye. (Report on file in the Auditor’s office.)

Marilyn Dopheide reviewed a quarterly and FY15 annual report for the Recorder’s Department. $34,403.33 in fees which were collected for Carroll County, and an additional $70,326.07 was remitted to the State of Iowa. FY15 annual report for the Recorder’s office, showing receipts of $127,273.11 retained by Carroll County and $253,972.15 remitted to the State. Motion by Meiners, second by Schettler to approve the Recorder’s quarterly report and FY15 annual report. On roll call, all voted aye. (Report on file in The Auditor’s Office)

Carl Wilburn gave a quarterly report for the IT/GIS/Zoning Departments. Twenty-five building permits were issued during the quarter. Work is continuing with mapping for Communications Center software. Wilburn presented the Board with a Flood Hazard Map. Wilburn will prepare a public notice for affected property owners, township trustees, and drainage district representatives. Wilburn reminded the Board of the July 28th meeting with the DNR regarding FIRM maps.

Motion by Beardmore, second by Schettler to approve plats of survey for Lot 1 NW1/4 SW1/4 Section 8-84-36 and Lot 1 SE1/4 SE1/4 Section 4-85-36.On a roll call, all voted aye.

Motion by Beardmore, second by Bock to approve payables for payment as presented. On roll call, all voted aye.

GENERAL BASIC/CASE MGMNT

Employer’s Share F.I.C.A. $12,619.97
Employer’s Share I.P.E.R.S. 15,793.08

GENERAL SUPPLEMENTAL

Employer’s Share F.I.C.A. 9,386.08
Employer’s Share I.P.E.R.S. 11,830.53

MENTAL HEALTH

Employer’s Share F.I.C.A. 164.37
Employer’s Share I.P.E.R.S. 197.56

RURAL SERVICES

Employer’s Share F.I.C.A. 1,332.40
Employer’s Share I.P.E.R.S. 1,798.97

SECONDARY ROAD FUND

Employer’s Share F.I.C.A. 8,905.49
Employer’s Share I.P.E.R.S. 10,727.64

DISASTER SERVICES

Employer’s Share F.I.C.A. 162.59
Employer’s Share I.P.E.R.S. 189.79

FOR CLAIMS ALLOWED BY DEPARTMENT SEE BOARD OF SUPERVISORS SUPPLEMENT BOOK A

The Board reviewed a Distracted Driving Policy. ICAP has suggested the County adopt a policy to address distracted driving. Following discussion the Board tabled any decision until a later date.

Robert Peters, City of Templeton Attorney met with the Board for the statutorily prescribed consultation concerning two annexations. Parcel 1 is located in the NE1/4 NW1/4 Section 17-82-35 and Parcel 2 located in the NW1/4 NW1/4 Section 16-82-35. Following discussion, motion by Meiners, second by Schettler to approve Resolution 2015-018 to accept and support the proposed City of Templeton Annexation of the submitted Conklin/City of Templeton property. On a roll call vote, Danzer, aye; Beardmore, aye; Schettler, aye; Meiners, aye; and Bock, aye. Motion carried unanimously.

CARROLL COUNTY RESOLUTION NO. 2015-018

BE IT RESOLVED by the Board of Supervisors of Carroll County, Iowa, in regular session assembled this 13th day of July, 2015, to accept and support the proposed City of Templeton Annexation of the submitted Conklin/City of Templeton property as legally described in their Application for Annexation in Carroll County, Iowa, and to show acceptance and agreement by authorizing Marty Danzer, Chairman of the Board of Supervisors, to sign and seal said Annexation.

Passed this 13th day of July, 2015.
s/Dean Schettler
s/Marty Danzer, Chairman
s/Neil Bock
s/Eugene Meiners
s/Mark Beardmore
Attest: Kourtney Irlbeck, Auditor

Motion by Schettler, second by Bock to approve Resolution 2015-019 to accept and support the proposed City of Templeton Annexation of the submitted Sporrer/Templeton Rye Spirits property. On a roll call vote, Danzer, abstained; Beardmore, aye; Schettler, aye; Meiners, aye; and Bock, aye. Motion carried unanimously.

CARROLL COUNTY RESOLUTION NO. 2015-019

BE IT RESOLVED by the Board of Supervisors of Carroll County, Iowa, in regular session assembled this 13th day of July, 2015, to accept and support the proposed City of Templeton Annexation of the submitted Sporrer/Templeton Rye Spirits property as legally described in their Application for Annexation in Carroll County, Iowa, and to show acceptance and agreement by authorizing Marty Danzer, Chairman of the Board of Supervisors, to sign and seal said Annexation.

Passed this 13th day of July, 2015.
s/Dean Schettler
s/Marty Danzer, Chairman
s/Neil Bock
s/Eugene Meiners
s/Mark Beardmore
Attest: Kourtney Irlbeck, Auditor

The Board discussed the vacant office space in the Fricke building. After speaking with a few realtors the Board decided to send out an RFP to Licensed Realty Firms in Carroll County and give each an opportunity to market the space. The Auditor will prepare and mail RFPs. The notice will also be published in the Times Herald and posted in the Courthouse. Interested parties will have until August 7, 2015 to respond.

Motion by Beardmore, second by Bock to approve the County’s health insurance renewal with Wellmark and HM Life. On roll call, all voted aye. (Renewal documents on file in the Auditor’s office.)

Motion by Meiners, second by Schettler to approve Class “C” Liquor License/Outdoor Service/Sunday Sales for Carroll Country Club. On roll call, all voted aye.

Board reviewed manure management annual updates for Steve Nees, Section 15, Washington Township and EB Pork, Section 27, Roselle Township.

Bock reported on Fricke Building Suite B walk thru and Policy Council meeting.

Meiners reported on CADC meeting, New Opportunities Board Member orientation, New Opportunities board meeting, and M64 project.

Schettler reported on Policy Council meeting, Conservation Board meeting, drainage issues, trail update, and FY16 Conservation equipment budget.

Beardmore reported on meeting with Louie Grote, Carroll City Council meeting, FEMA Flood meeting, Fricke Building Suite B walk thru, and Ambulance Director email.

Danzer reported on meeting with Louie Grote, FEMA Flood meeting, Region XII Board meeting, and meeting with Pat Gray and Tom Feldman regarding billing and mental health transfers.

Motion by Schettler, second by Beardmore to adjourn at 11:59 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Marty Danzer, Chairman

Claims

Associated File: BILLDAY0715-1.pdf