Board of Supervisor's

Agendas, Minutes & Claims

Date: July 16, 2012

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, July 16, 2012

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

1. IT/GIS/P&Z Quarterly Update
2. Secondary Roads:
1. Concrete Crushing Quotes
2. Discussion
3. Substance Abuse Prevention Year End Report
4. Homestead and Military Applications
5. Disabled Veteran’s Homestead Tax Credit Applications
6. Financial Reports - Mt. Carmel & Maple River Wastewater Systems
7. Verizon Tower Discussion
8. Manure Management Annual Updates:
1. Steve Nees, Section 15, Washington Township
2. Ziegmann Bros Farm, Section 3, Jackson Township, Crawford County
3. Ziegmann Bros #2, Section 4, Jackson Township, Crawford County
4. Esta Raasch, Section 27, Roselle Township
9. DNR Construction Permit Application: Laverne Greving, Section 34, Pleasant Valley Township
10. Committee Reports

Comments from those in attendance

Associated File: Agenda July 16 2012.pdf

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, July 16, 2012, at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with the following members present: Mark Beardmore, Eugene Meiners, Dan Nieland, Marty Danzer and Neil Bock.

Motion by Nieland, second by Danzer to approve the agenda as presented. On roll call, all voted aye. Motion by Bock, second by Meiners to approve the minutes of the July 9, 2012 meeting with one correction. On roll call, all voted aye.

Carl Wilburn provided a quarterly report for the IT/GIS/P&Z departments. Wilburn said he is updating the county’s three servers from 32 to 64 gigabytes of RAM. Wilburn is also considering an intrusion detection system. Wilburn then gave a demonstration on ESRI, the county’s mapping software provider. ESRI has an application where maps can be uploaded or created on their website. The aerial photography is stored on ESRI’s website and is called Bing maps. The aerial photography was taken in spring of 2012. If this photography works well for the Assessor and the GIS departments, the county may decide not to purchase new aerial photography in 2014. Wilburn reviewed applications that could be used by the Secondary Road department and by Emergency Management.

Motion by Danzer, second by Nieland to approve the addition of Dedham Railroad Crossing Agreement to the agenda. On roll call, all voted aye.

County Engineer reviewed two quotes for concrete crushing. Schmillen Construction Inc. bid $5.25/ton and Mobile Crushing & Recycling Inc. bid $4.75/ton. The estimated tonnage is 11,000 to 14,000 tons at three locations: Arcadia, fuel depot, and Secondary Road department. Motion by Meiners, second by Danzer to approve the $4.75 bid from Mobile Crushing & Recycling Inc., which includes letting the county keep any salvage rerod. On roll call, all voted aye.

Engineer reported the BNSF Railway Company will be replacing the railroad crossing in Dedham. The county will be responsible for the approaches to the crossing. At this time it is unknown when the project will begin. Paulson will meet with a BNSF representative on July 24th, and hopes to acquire more information. The railroad is estimating a 7-day closure of the crossing. The estimated total cost of the project is $173,092, with the county paying 20%, BNSF paying 20%, and 60% coming from the Federal grade crossing repair fund. In addition, the county will incur the cost of asphalt for the approaches. Motion by Meiners, second by Nieland to approve the State of Iowa Grade Crossing Surface Repair Fund Force Account Agreement and authorize County Engineer Dave Paulson to sign the agreement and move forward with the project. On roll call, all voted aye. The board emphasized the need to have the project completed outside of harvest season.

Discussion items included other railroad crossings in the county that will likely need attention in the future, Stratford Gravel work at the Toyne and Spark Pits, and specs for a skid steer for the road department.

Board reviewed proposed changes to the Verizon Tower Agreement, including a revised payment structure and changes regarding disassembly of the existing tower. Two other items that were rejected by Verizon include a statement that the county would get the scrap value from the existing tower, and that Verizon would pay all maintenance. Verizon will take possession of the old tower, but agreed not to resell the metal for use as a tower. Verizon did not agree to pay maintenance costs. Other changes included a correction of location, and language regarding installation of an electrical meter. County Attorney will redraft the proposal and send it back to Verizon.

Motion by Nieland, second by Danzer to approve the year end report for County Substance Abuse Prevention Services for FY12. On roll call, all voted aye.

Motion by Meiners, second by Beardmore to approve Exhibits A, B, C & D, Homestead and Military Exemptions for Allowance and Disallowance as recommended by the Carroll County Assessor for the 2012 assessment year. On roll call, all voted aye.

Motion by Danzer, second by Bock to approve an application from Becky S. Elliott for Disabled Veteran’s Homestead Tax Credit. On roll call, all voted aye. Motion by Nieland, second by Meiners to approve an application from Kathryn J. Ericson for Disabled Veteran’s Homestead Tax Credit. On roll call, all voted aye. Motion by Bock, second by Danzer to approve an application from Mary K. Huff for Disabled Veteran’s Homestead Tax Credit. On roll call, all voted aye.

Motion by Nieland, second by Meiners to approve quarterly and annual financial reports for the Maple River wastewater system and an annual financial report for the Mt. Carmel wastewater system. On roll call, all voted aye.

Board reviewed manure management annual updates for Steve Nees in Section 15 of Washington Township, for Ziegmann Bros Farm in Section 3 of Jackson Township, Crawford County, for Ziegmann Bros #2 in Section 4 of Jackson Township, Crawford County, and for Esta Raasch in Section 27 of Roselle Township. Board also reviewed a DNR construction permit application for Laverne Greving in Section 34 of Pleasant Valley Township.

Bock reported on Daily Times Herald mental health center article, mental health regionalization meeting in Sac City, and Region XII meeting.

Danzer reported on a Solid Waste/Recycling Center board meeting, mental health regionalization meeting, Region XII meeting, chamber ribbon cutting at new dental clinic, and county fair parade.

Nieland reported on Daily Times Herald article, burn bans presently in place around the state, meeting in Mt. Carmel with County Sanitarian and Maintenance Contractor for the wastewater system regarding repairs that need to be made to the system, RC&D conference call, Region XII meeting, and meeting with Mark River to review issues on the Sauk Trail south of Breda. Solutions will be researched and Region XII will be contacted to investigate potential funding sources.

Meiners reported on Policy Council meeting for Head Start, CADC, New Opportunities board meeting, and YES Center board meeting.

Beardmore reported on Ambulance board meeting, including impending retirement of director Bill Fish on January 15, 2013. Beardmore discussed a recruitment plan involving a hiring committee, updating the job description, and a marketing strategy. A written resignation has not been received at this time. Beardmore also reported on mental health regionalization meeting, E911/EMA exercise at DMACC, and an email request for a Supervisor to attend a work session to work on language for a revised 28E agreement to form a Middle-South Raccoon River Watershed Management Alliance. The email will be forwarded to the entire board to see if anyone is interested in participating.

Motion by Meiners, second by Bock to adjourn at 12:00 noon. On roll call, all voted aye.

Joan Schettler, Auditor, Mark Beardmore, Chairman

Associated File:  July 16, 2012.pdf

Claims

Associated File: