Board of Supervisors

Agendas, Minutes & Claims

Date: July 20, 2015

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, July 20,2015

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Distracted Driving Policy Discussion
  2. Secondary Roads:
    1. Utility Permits
  3. Approve Fireworks Permit, Douglas Dailey 21575 Mahogany Avenue
  4. Drees Parking Lot Lease
  5. Iowa Drainage District Association Funding
  6. CADC Housing Needs Assessment Funding
  7. FY16 Interfund Transfer Resolution for Maple River Wastewater Fund
  8. FY16 Interfund Transfer Resolution for Mt. Carmel Wastewater Fund
  9. Rolling Hills Community Services FY16 Invoice
  10. Manure Management Annual Updates:
    1. Prestage Farms, PI-365 Finisher, Section 27, Viola Township, Sac County
    2. JMK Finishers, Jason Klein, Section 13, Ewoldt Township
  11. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, July 20, 2015 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with the following members present: Neil Bock, District 1; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5. Dean Schettler, District 2 was absent.

Motion by Beardmore, second by Bock to approve the agenda as presented with the addition of MH Advocate and CADC Housing Needs Assessment Technical Committee. On roll call, all present voted aye. Motion by Bock, second by Beardmore to approve the minutes of the July 13, 2015 meeting as written, with a change in the wording of the Recorder’s Department Quarterly Report. On roll call, all present voted aye.

The Board discussed a proposed Distracted Driving Policy. The policy reflects current state law. County Engineer Dave Paulson provided the Board with rules specific to those with Commercial Driver’s Licenses. Following discussion the Board feels that the State laws are sufficient and did not approve the Distracted Driving Policy.

Motion by Beardmore, second by Meiners to approve utility permits for Breda Telephone Company for work on Concord Avenue and 110th Street and 110th Street and Olympic Avenue. On roll call, all present voted aye.

Motion by Bock, second by Beardmore to approve a fireworks display permit application for Douglas Dailey for July 31, 2015. On roll call, all present voted aye

Motion by Beardmore, second by Meiners to offer a three-year lease at $230/month to Howard G. and Patricia A. Drees, for the East 88 feet of Lot 8, Block 11, Original Town of Carroll, to be used as a parking lot for the Fricke Building. The lease will begin on September 1, 2015 and end on August 31, 2018. On roll call, all present voted aye.

Dean Schettler, District 2 Supervisor arrived at 9:27 a.m.

Motion by Bock, second by Meiners to approve funding the Iowa Drainage District Association $5,000 from the General Basic fund. On roll call, Danzer, aye; Beardmore, nay; Schettler, abstained; Meiners, aye, and Bock, aye. Motion carried.

Motion by Schettler, second by Meiners to approve funding the CADC Housing Assessment Study $10,000 from the Local Option Sales Tax fund. On roll call, all voted aye.

Bock discussed the Technical Committee that will be formed for the CADC Housing Assessment Study. He indicated he would be willing to serve on the Committee. Meiners indicated that the Committee most likely will be comprised of two County Supervisors. Bock will contact Shannon Landauer for additional information on the Committee. No formal action taken.

Motion by Meiners, second by Schettler to approve a FY16 Transfer Resolution from the Maple River Wastewater Fund to the Local Option Fund. On a roll call vote, Danzer, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Bock, aye. Motion carried unanimously.

RESOLUTION FOR INTERFUND TRANSFER

Whereas, it is desired to transfer monies from the Maple River Wastewater Fund (Fund 8100) to the Local Option Fund (Fund 0019), to repay the debt authorized by Carroll County Resolution No. 2013-012,

Now, Therefore be it Resolved by the Board of Supervisors of Carroll County, Iowa, as follows:

Section 1. The following principal payments will be transferred from the Maple River Wastewater Fund (Fund 8100) to the Local Option Fund (Fund 0019) during FY16:

7/27/15 $851.41
8/26/15 $852.12
9/28/15 $852.83
10/26/15 $853.54
11/25/15 $854.25
12/28/15 $854.97
1/26/16 $855.68
2/26/16 $856.39
3/28/15 $857.11
4/26/16 $857.82
5/26/16 $858.54
6/27/16 $859.25

Section 2. The Auditor is directed to correct her books accordingly and to notify the Treasurer of each monthly interfund transfer, accompanying the notification with a copy of this resolution and the record of its adoption.

Section 3. Interest payments will be made on the same dates by County Checks.

The above and foregoing resolution was adopted by the Board of Supervisors of Carroll County, Iowa on July 20, 2015.

CARROLL COUNTY BOARD OF SUPERVISORS
s/Neil Bock
s/Marty Danzer
s/Dean Schettler
s/Mark Beardmore
s/Eugene Meiners
Attest: Kourtney Irlbeck, Carroll County Auditor

Motion by Schettler, second by Bock to approve a FY16 Transfer Resolution from the Mt. Carmel Wastewater Fund to the Local Option Fund. On a roll call vote, Meiners, aye; Beardmore, aye; Nieland, aye; Danzer, aye; Bock, aye. Motion carried unanimously.

RESOLUTION FOR INTERFUND TRANSFER

Whereas, it is desired to transfer monies from the Mt. Carmel Wastewater Fund (Fund 8000) to the Local Option Fund (Fund 0019), to repay the debt authorized by Carroll County Resolution No. 2013-013,

Now, Therefore be it Resolved by the Board of Supervisors of Carroll County, Iowa, as follows:

Section 1. The following principal payments will be transferred from the Mt. Carmel Wastewater Fund (Fund 8000) to the Local Option Fund (Fund 0019) during FY16:

7/27/15 $586.95
8/26/15 $587.44
9/28/15 $587.93
10/26/15 $588.42
11/25/15 $588.91
12/28/15 $589.40
1/26/16 $589.90
2/26/16 $590.39
3/28/16 $590.88
4/26/16 $591.37
5/26/16 $591.86
6/27/16 $592.36

Section 2. The Auditor is directed to correct her books accordingly and to notify the Treasurer of each monthly interfund transfer, accompanying the notification with a copy of this resolution and the record of its adoption.

Section 3. Interest payments will be made on the same dates by County Checks.

The above and foregoing resolution was adopted by the Board of Supervisors of Carroll County, Iowa on July 20, 2015.

CARROLL COUNTY BOARD OF SUPERVISORS
s/Neil Bock
s/Marty Danzer
s/Dean Schettler
s/Mark Beardmore
s/Eugene Meiners
Attest: Kourtney Irlbeck, Carroll County Auditor

Motion by Beardmore second by Bock to approve an invoice to Rolling Hills Community Services for FY16 Salaries and Benefits for Social Worker and Carroll Clerical to be reimbursed by regional fiscal agent to Carroll County. On roll call, all voted aye.

Board reviewed manure management annual updates for Prestage Farms, PI-365 Finisher, Section 27, Viola Township, Sac County and JMK Finishers, Jason Klein, Section 13, Ewoldt Township.

Bock discussed Carroll County Mental Health Advocate Brett Michaels. July 1, 2015 Michaels became an employee of the County. Carroll County Auditor Kourtney Irlbeck will contact Dallas County to see if they will be the employer of record for Michaels. Irlbeck will also prepare a job description for the Mental Health Advocate.

Bock reported on Carroll City Council meeting, Farm Bureau meeting, Board of Adjustment meeting, RSVP/Foster Grandparents meeting, Coalition for Human Services meeting, Rolling Hills Community Services CEO evaluation, Rolling Hills Community Services meeting, webinar by Group Services, and Scott Walker meet and greet.

Meiners reported on Carroll City Council meeting and Farm Bureau meeting.

Schettler reported on Farm Bureau meeting, Board of Adjustment meeting, and Drain 70 exploratory work.

Beardmore reported on Board of Adjustment meeting, Farm Bureau meeting, Coalition for Human Services meeting, and Tyler Technologies proposal.

Danzer reported on Wesco Board meeting, Carroll County Solid Waste Board meeting, Farm Bureau meeting, sign checks Region XII, and Airport Commission grain leg issue.

Motion by Meiners, second by Beardmore to adjourn at 10:37 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Marty Danzer, Chairman

Claims