Board of Supervisors

Agendas, Minutes & Claims

Date: July 25, 2016

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, July 25, 2016

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Iowa DOT Representatives – Update
  2. Rolling Hills Community Services Claim Approval
  3. 9:45 Conference Call Greene County Drain 86-150 Completion Report
  4. Approve Payables
  5. Homestead and Military Applications
  6. Disabled Veteran’s Homestead Tax Credit Applications
  7. Department of Labor Overtime Final Rule Discussion
  8. Telephone Committee Recommendation
  9. Courthouse 50th Anniversary Discussion
  10. Approve FY16 Substance Abuse Final Report
  11. FY17 Interfund Transfer Resolution for Maple River Wastewater Fund
  12. FY17 Interfund Transfer Resolution for Mt. Carmel Wastewater Fund
  13. Contract for Services – Jared Hays Maple River Wastewater
  14. Manure Management Annual Update:
    1. Stephen Nees, Section 15, Washington Township
    2. Stonepath III, Section 23, Pleasant Valley Township
    3. Schweers Finisher, Section 5, Arcadia Township
    4. EBPORK, Section 27, Roselle Township
    5. Dennis & Bill Vonnahme Livestock Farm, Section 25, Wheatland Township
    6. Kraig Boell, Section 15, Sheridan Township
  15. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, July 25, 2016 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Meiners, second by Danzer to approve the agenda as presented with the removal of Conference Call with Greene County. On roll call, all voted aye. Motion by Beardmore, second by Schettler to approve the minutes of the July 18, 2016 meeting as written. On roll call, all voted aye.

Mark Lowe, Director, Motor Vehicle Division and Melissa Spiegel, Director, Office of Driver Services with the Iowa DOT met with the Board to discuss the upcoming closure of the Carroll Driver’s License Station in Carroll. The local Driver’s License Station will close effective September 1, 2016. Lowe explained some of the reasons behind the closure. Lowe presented the Board with a spreadsheet detailing the County retention of $7 per ID issued, which is approximately $53,130 per year. Lowe explained that the training of staff can begin anytime, the County would not need to wait for Legislative approval to start training. Lowe explained that all equipment and materials to issue licenses will be provided by the state. The County would be responsible for the cost of additional staff and the physical space. Lowe explained that DMACC should have a CDL skills testing program up and running in October 2016. Currently the DOT does not charge a fee for the skills test. DMACC will charge a fee that is yet to be determined. Senator Segebart and Representative Best were in attendance and both expressed concerns of the closing and the effect it will have on the public and local businesses. Lowe explained there is a Kiosk that can be made available to the County, it would handle renewals and may offer some service during the months residents will be without a local office. The Treasurer’s office is still interested in offering drivers licenses. No formal action taken, the Board will discuss this item at the next Board meeting.

Motion by Beardmore second by Schettler to approve an invoice to Rolling Hills Community Services for FY17 Salaries and Benefits for Social Worker and Carroll Clerical to be reimbursed by regional fiscal agent to Carroll County. On roll call, all voted aye.

Motion by Schettler, second by Danzer to approve payables for payment as presented. On roll call, all voted aye.

Motion by Schettler, second by Beardmore to approve Homestead Exemptions Recommended for Allowance. On roll call, all voted aye. Motion by Meiners, second by Danzer to approve Military Exemptions Recommended for Allowance. On roll call, all voted aye. Motion by Danzer, second by Beardmore to approve Homestead Exemptions Recommended for Disallowance. On roll call, all voted aye. Motion by Schettler, second by Meiners to approve Military Exemptions Recommended for Disallowance. On roll call, all voted aye. Motion by Danzer, second by Bock to approve Disabled Veteran Exemptions Recommended for Disallowance. On roll call, all voted aye.

Motion by Meiners, second by Schettler to approve applications from Donley D. Granstra and Marlene Borkowski for Disabled Veteran’s Homestead Tax Credit. On roll call, all voted aye.

County Auditor Kourtney Irlbeck discussed a recent meeting she attended regarding the U.S. Department of Labor Overtime Rule Changes. Irlbeck explained that the County will not be affected by the changes as they pay employees for hours worked and have very few exempt employees. Those exempt employees all make over the $47,476 threshold.

Courthouse Telephone Committee member IT Director Carl Wilburn reviewed and explained quotes received from Western Iowa Networks, Scott Telephone, and AOS. The first quote from Western Iowa Networks would just upgrade the current system at a cost of approximately $16,000, the second quote from Western Iowa Networks was for a new digital system for $30,951.35. There was no voice mail server included in the quote. The third quote from Scott Telephone was for an expandable IP based system for $32,074. The fourth quote from AOS for a Cisco system was $44,998.85. The Telephone Committee’s recommendation is to go with the Scott Telephone quote. Following discussion, motion by Beardmore, second by Danzer to accept the quote from Scott Telephone. On roll call, all voted aye, except for Schettler who abstained. The cost is in the FY17 budget and will be paid from the Capital Fund.

Schettler discussed the recent Courthouse 50th Anniversary meeting. The ceremony will be held Friday, October 21st. There will be a Chamber Coffee from 8am – 9am and the ceremony will follow. Schettler discussed the ceremony and possible attendees. Schettler discussed purchasing commemorative coins and offer them for sale. The Courthouse 50th Anniversary committee will meet again on Thursday and discuss the quantity, cost, and what the revenue will be used for.

Motion by Beardmore, second by Schettler to approve the FY16 Substance Abuse Final Report. On roll call, all voted aye.

Motion by Meiners, second by Danzer to approve a FY17 Transfer Resolution from the Maple River Wastewater Fund to the Local Option Fund. On a roll call vote, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Danzer, aye. Motion carried unanimously.

RESOLUTION FOR INTERFUND TRANSFER

Whereas, it is desired to transfer monies from the Maple River Wastewater Fund (Fund 8100) to the Local Option Fund (Fund 0019), to repay the debt authorized by Carroll County Resolution No. 2013-012,

Now, Therefore be it Resolved by the Board of Supervisors of Carroll County, Iowa, as follows:

Section 1. The following principal payments will be transferred from the Maple River Wastewater Fund (Fund 8100) to the Local Option Fund (Fund 0019) during FY17:

7/26/16  - $859.97
8/26/16  - $860.68
9/26/16  - $861.40
10/26/15  - $862.12
11/26/16  - $862.84
12/28/16  - $863.56
1/26/17  - $864.28
2/27/17  - $865.00
3/27/17  - $865.72
4/26/17  - $866.44
5/26/17  - $867.16
6/26/17  - $867.88

Section 2. The Auditor is directed to correct her books accordingly and to notify the Treasurer of each monthly interfund transfer, accompanying the notification with a copy of this resolution and the record of its adoption.

Section 3. Interest payments will be made on the same dates by County Checks.

The above and foregoing resolution was adopted by the Board of Supervisors of Carroll County, Iowa on July 25, 2016.

CARROLL COUNTY BOARD OF SUPERVISORS
s/Neil Bock
s/Marty Danzer
s/Dean Schettler
s/Mark Beardmore
s/Eugene Meiners
Attest: Kourtney Irlbeck, Carroll County Auditor

Motion by Danzer, second by Beardmore to approve a FY17 Transfer Resolution from the Mt. Carmel Wastewater Fund to the Local Option Fund. On a roll call vote, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Danzer, aye. Motion carried unanimously.

RESOLUTION FOR INTERFUND TRANSFER

Whereas, it is desired to transfer monies from the Mt. Carmel Wastewater Fund (Fund 8000) to the Local Option Fund (Fund 0019), to repay the debt authorized by Carroll County Resolution No. 2013-013,

Now, Therefore be it Resolved by the Board of Supervisors of Carroll County, Iowa, as follows:

Section 1. The following principal payments will be transferred from the Mt. Carmel Wastewater Fund (Fund 8000) to the Local Option Fund (Fund 0019) during FY17:

7/26/16  - $592.85
8/26/16  - $593.34
9/26/16  - $593.84
10/26/16  - $594.33
11/26/16  - $594.83
12/28/16  - $595.33
1/26/17  - $595.82
2/27/17  - $596.32
3/27/17  - $596.81
4/26/17  - $597.31
5/26/17  - $597.81
6/26/17  - $598.31

Section 2. The Auditor is directed to correct her books accordingly and to notify the Treasurer of each monthly interfund transfer, accompanying the notification with a copy of this resolution and the record of its adoption.

Section 3. Interest payments will be made on the same dates by County Checks.

The above and foregoing resolution was adopted by the Board of Supervisors of Carroll County, Iowa on July 25, 2016.

CARROLL COUNTY BOARD OF SUPERVISORS
s/Neil Bock
s/Marty Danzer
s/Dean Schettler
s/Mark Beardmore
s/Eugene Meiners
Attest: Kourtney Irlbeck, Carroll County Auditor

Motion by Schettler, second by Meiners to approve Carroll County Resolution No. 2016-011, approving a contract for services between Carroll County and Jared Hays. On a roll call vote, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Danzer, aye. Motion carried. (Contract on file in the County Auditor’s office.)

CARROLL COUNTY RESOLUTION NO. 2016-011

BE IT RESOLVED by the Board of Supervisors of Carroll County, Iowa, in regular session assembled this 25th day of July, 2016 to approve a Contract for Services between Carroll County and Jared Hays and to authorize Neil Bock, Chairman of the Board of Supervisors, to sign said contract.

PASSED AND APPROVED this 25th day of July, 2016.
Carroll County Board of Supervisors
s/Neil Bock
s/Mark Beardmore
s/Dean Schettler
s/Eugene Meiners
s/Marty Danzer
Attest: Kourtney Irlbeck, Carroll County Auditor

Board reviewed manure management annual updates for Stephen Nees in Section 15 of Washington Township; Stonepath III in Section 23 of Pleasant Valley Township; Schweers Finisher in Section 5 of Arcadia Township; EBPORK in Section 27 of Roselle Township; Dennis & Bill Vonnahme Livestock Farm in Section 25 of Wheatland Township; and Kraig Boell in Section 15 of Sheridan Township.

Beardmore reported on Carroll Area Childcare Center Board meeting and Coalition of Human Services meeting.

Schettler reported on Maple River Sauk Trail clean up, Board of Health meeting, and Courthouse 50th Anniversary Committee meeting. Upcoming Courthouse 50th Anniversary Committee meeting.

Meiners no official meetings. Upcoming CADC meeting.

Danzer reported on Solid Waste Commission meeting and field driveway issues. Upcoming sign checks at Region XII.

Bock reported on Courthouse windows, ISAC Legislative Priority letter, Coalition of Human Services meeting, and meeting with Shannon Landauer regarding DOT station closure. Upcoming meetings include; Rolling Hills Community Services and meeting with Governor’s office regarding DOT station closure. Bock requested another Board member attend his upcoming meeting with RSVP/Foster Grandparents so he could attend the meeting with the Governor. Beardmore agreed to attend the meeting.

Motion by Meiners, second by Schettler to adjourn at 11:51 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Neil Bock, Chairman

Claims

Associated File: BILLDAY0716-2.pdf