Board of Supervisors

Agendas, Minutes & Claims

Date: August 01, 2016

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, August 01, 2016

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Secondary Roads:
    1. Utility Permits
    2. Asphalt Project Advancements
    3. Contract Hauling/Stockpile
    4. Employee Classification Changes
    5. Certification of Completion BROS-CO14(155) Halbur Bridge
  2. City of Templeton Application for Voluntary Annexation
  3. City of Templeton Consent & Statement of Owners
  4. Resolution 2016-012 Voluntary Annexation Acceptance
  5. Fricke Building Roof Discussion
  6. Courthouse Windows Update
  7. Courthouse Panic Button Discussion
  8. Class C Beer Permit – Corner Station
  9. Approve Treasurer’s Semi-Annual Report
  10. Approve Fireworks Permit, Rudy Babe 17691 130th Breda
  11. Compensatory Time Discussion
  12. Drivers License/CDL Discussion
  13. Manure Management Annual Update:
    1. Schon Farms #1, Section 11, Grant Township
    2. Karsten Site, Section 27, Ewoldt Township
    3. Justin Schroeder, Section 33, Wheatland Township
    4. Brian Schroeder Home, Section 21, Arcadia Township
  14. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, August 1, 2016 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with the following members present: Neil Bock, District 1; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5. Dean Schettler, District 2 was absent.

Motion by Beardmore, second by Meiners to approve the agenda as presented. On roll call, all present voted aye. Motion by Danzer, second by Bock to approve the minutes of the July 25, 2016 meeting as written with the following corrections: include Cisco quote on telephone system and Bock met with the Governor’s office. On roll call, all present voted aye.

Schettler joined the Board meeting by telephone at 9:05 a.m.

County Engineer Dave Paulson updated the Board that he had signed the Certificate of Completion for the BROS-CO14(155) project.

Motion by Meiners, second by Danzer to approve utility permits for Vantage Point for fiber optic work in Glidden Township and Northwest Iowa Power Loop for work in Sections 27, 28, and 29 Ewoldt Township. On roll call, all voted aye.

Paulson explained a Revision to the Carroll County 2017 Five Year Road Program. Paulson explained that a reduction in the cost of asphalt binder may result in significant savings to the County. He is proposing moving three projects from 2018 to 2017. Following discussion, Paulson will speak to the Iowa DOT and find out the correct steps to revise the Five Year Road Program. No formal action taken.

Paulson updated the Board on gravel stock piles and contract hauling. Paulson has found a company that will haul at a rate of 18 cents a ton mile. Following discussion, Motion by Danzer, second by Meiners to allow Paulson to proceed with getting an agreement prepared for the contract hauling and finalize costs, and expectations. On roll call, all voted aye.

Motion by Danzer, second by Beardmore to change job classifications for three Secondary Roads Employees from Operator 2 to Operator 3. On roll call, all voted aye.

Motion by Meiners, second by Danzer to approve the City of Templeton Voluntary Annexation. On roll call, all voted aye. (Annexation on file in Auditor’s office.) Motion by Meiners, second by Danzer to approve the City of Templeton Consent and Statement of Owners. On roll call, all voted aye. (Consent and Statement on file in Auditor’s office.) Motion by Meiners, second by Danzer to approve Resolution 2016-012. On roll call vote, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, aye; and Danzer, aye. Motion carried.

CARROLL COUNTY RESOLUTION NO. 2016-012

BE IT RESOLVED, by the Board of Supervisors of Carroll County, Iowa in regular session assembled this 1st day of August 2016, to accept and support the proposed City of Templeton Annexation of the submitted Carroll County, Iowa’s property as legally described in its Application for Annexation in Carroll County, Iowa and to show acceptance and agreement by authorizing Neil Bock, Chairman of the Board of Supervisors, to sign and seal said Annexation.

PASSED AND APPROVED this 1st day of August, 2016.
s/Neil Bock
s/Mark Beardmore
s/Dean Schettler
s/Eugene Meiners
s/Marty Danzer
Attest: Kourtney Irlbeck, Carroll County Auditor

Bock updated the Board on the Fricke Building roof. The roof is need of replacement. They will discuss this more at a later date. Bock updated the Board on the Courthouse windows. Advanced Architecture removed, cleaned, and recap the bead on some of the windows that were leaking. Bock is waiting to hear back from Carroll Glass if this will complete the repair.

The Board discussed the Panic Button Survey completed by each department in the Courthouse. The Auditor will research possible vendors and cost. No formal action taken.

Motion by Meiners, second by Danzer to approve a Class C Beer Permit for Corner Station. On roll call, all voted aye.

Motion by Danzer, second by Schettler to approve a fireworks permit for Rudy Babe, 17691 130th Street, Breda on August 20th, 2016. On roll call, all voted aye.

The Board discussed Employee compensatory time. Beardmore reviewed the Union Contracts and how each Union handles compensatory time. The current County Employee Handbook does not address Compensatory Time carry over. The Board instructed the Auditor to have Department Heads list all employees’ compensatory time. The Board discussed the possibility of revising the County Employee Handbook to read, “The maximum accumulation of compensatory time shall not exceed 80 hours. Compensatory time will be paid at the rate it was earned.” The Board will address this at a later date. No formal action taken.

Motion by Beardmore, second by Danzer to approve the County Treasurer’s semi-annual report. On roll call, all voted aye.

County Treasurer Jean Seidl met with the Board to discuss Drivers Licensing. Bock explained that he had attended a meeting with Governor’s Chief of Staff Michael Bousselot concerning the closure of local Driver’s License Station. Bock voiced concerns and Bousselot will respond to Senator Segebart and Representative Best with decisions. Seidl is in the process of getting cost estimates for operating the Driver’s Licensing out of the Treasurer’s office. Seidl notified the Board that a DOT representative will be at the Courthouse on August 15th to look at networking and space needs for placing a kiosk in the Courthouse for use until a decision is made. Seidl noted that she will need to hire one additional staff member if they take on Driver’s Licensing, with the option of adding a second additional employee if the need arises. Following discussion, no formal action taken.

Board reviewed manure management annual updates for Schon Farms #1 in Section 11 of Grant Township; Karsten Site in Section 27 of Ewoldt Township; Justin Schroeder in Section 33 of Wheatland Township; and Brian Schroeder Home in Section 21 of Arcadia Township.

Danzer reported on sign checks at Region XII, Wesco meeting with Rolling Hills in Vail, and Arcadia Fireman’s Parade.

Meiners reported on CADC meeting and Claussen retirement open house. Upcoming Jail tours.

Beardmore reported on RSVP/Foster Grandparent meeting and Claussen retirement open house.

Schettler reported on Courthouse 50th Anniversary Committee meeting.

Bock reported on meeting with Zach regarding Fricke Building roof, meeting with Governor’s office, Rolling Hills Community Services meeting, State Auditor entrance interview, sign checks at RSVP/Foster Grandparent, and County Reserves. Upcoming meetings include: Jail tours and Safety Committee.

Motion by Beardmore, second by Danzer to adjourn at 11:11 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Neil Bock, Chairman

Claims

Associated File: