Board of Supervisors

Agendas, Minutes & Claims

Date: August 08, 2016

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, August 08, 2016

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Resolution 2016-013 Revise Carroll County 2017 Five Year Road Program
  2. Approve Local Authority Endorsement-Carroll Bowl-Share of Ownership Change
  3. Approve Plats
  4. Approve Payables
  5. 9:45 a.m. Telephone Conference Greene County
    1. Drain 86-150 Main Ditch Cleanout
    2. Drain 86-150 Assessment
  6. Mallard View Discussion
  7. Manure Management Annual Update:
    1. Clayburg Site, Kyler Oswalt & Roger Clayburg, Section 31, Union Township
    2. Jason & Nathan Nieland, Section 32, Kniest Township
  8. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, August 8, 2016 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with the following members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Danzer, second by Schettler to approve the agenda with the addition of 2016 Tax Suspension List. On roll call, all voted aye. Motion by Meiners, second by Beardmore to approve the minutes of the August 1, 2016 meeting as written. On roll call, all voted aye.

Engineer Paulson presented a Resolution to Revise Carroll County 2017 Five Year Road Program. Advancing three projects from FY18 to FY17 due to the reduction in the cost of asphalt binder. Following discussion, motion by Beardmore seconded by Meiners to approve Resolution No. 2016-013, Resolution to Revise Carroll County 2017 five Year Road Program. On a roll call vote, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Danzer, aye. Motion carried unanimously.

RESOLUTION TO REVISE CARROLL COUNTY 2017 FIVE YEAR ROAD PROGRAM
RESOLUTION NO. 2016-013

Unforeseen circumstances have arisen since adoption of the approved Secondary Road Construction Program, and previous revisions, requiring changes to the sequence, funding and timing of the proposed work plan,

The Board of Supervisors of Carroll County, Iowa, in accordance with Iowa Code section 309.22, initiates and recommends modification of the following project(s) in the accomplishment year (State Fiscal Year 2017), for approval by the Iowa Department of Transportation (Iowa DOT), per Iowa Code 309.23 and Iowa DOT Instructional Memorandum 2.050.

The following approved Priority Year projects shall be ADVANCED to the Program's Accomplishment year:

Project Number    Local ID    TPMS # Project Location    Description of work AADT    Length   NBIS # Type Work    Fund basis Prior FY Accomplishment Year ($1000's of dollars) New amount Net Change
FM-C014(160)--55-14     HALBUR TO US71 HMA     TPMS ID: 20480 On E46, from HALBUR to US71 470          4.926 MI HMA Paving          FM 2018   $810 $810
FM-C014(161)--55-14     SWAN LAKE ROAD     TPMS ID: 32494 On Mahogany Ave, from 220TH STREET NORTH 1.25 Miles to the South Corporate Limits of Carroll, HMA, MILLING AND PAVED SHOULDER 980          1.229 HMA Paving          FM 2018   $280 $280
FM-C014(162)--55-14     HMA EAST OF TEMPLETON     TPMS ID: 34451 On E57, from TEMPLETON EAST 3 Miles to THE JUNCTION OF US 71 480               2.959 HMA Paving          FM 2018   $600 $600
Totals   $1,690 $1,690

Fund ID

Accomplishment year

($1000's of dollars)

Previous Amount

New Amount

Net Change

Local Funds

$1,303

$1,303

$0

Farm to Market Funds

$0

$1,690

$1,690

Special Funds

$0

$0

$0

Federal Aid Funds

$558

$558

$0

Total construction cost (All funds)

$1,861

$3,551

$1,690

 

 

 

 

Local 020 Construction cost totals
(Local Funds + BROS-8J FA funds)

$1,861

$1,861

$0

The above resolution was adopted by the Board of Supervisors of Carroll County, Iowa on August 8, 2016.

s/Dave Paulson, County Engineer
s/Neil Bock, Carroll County Board of Supervisors, Chairperson
Attest: Joann Martin, 2nd Deputy Auditor, Carroll County

Paulson review projects that were finishing up and hauling gravel.

Troy Schon, of TLS Transport was in attendance and requested to be on the list of local haulers to haul gravel. Schon and other local haulers would like the opportunity to contract with Secondary Roads to haul gravel.

Megan Owen, HCA Director was in attendance with the discussion of the letter received from Mallard View and its closing. HCA department is located in the basement of the building. The letter was from Shari Kitt, Administrator of Mallard View, informing the board of the closing due to recent changes in state and federal laws, as well as Supreme Court’s 1999 Olmstead decision affirmed the rights of people with disabilities to live in community settings, have directed care facilities to move residents from large facilities into community based homes. Mallard View is unable to meet the current guidelines. Mallard View and Family Resource Center has agreed that it is in the best interest to merge clients and staff. It is always a concern and first priority that it is in the best interest of the clients. Shari Kitt and Lou Ann Mowery will be contacted to attend a board meeting with more discussion. No decisions made at this time.

Motion by Danzer, second by Schettler to approve Local Authority Endorsement-Carroll Bowl-Share of Ownership. On roll call, all voted aye.

Motion by Meiners, second by Danzer to approve plats of survey for Lot 2 NE1/4 SE1/4 Section 23-85-35 and Lot 1 & 2 NE FRL1/4 Section 1-83-36. On roll call, all voted aye.

Motion by Meiners, second by Danzer to approve payables for payment as presented. On roll call, all voted aye.

GENERAL BASIC/CASE MGMNT

Employer’s Share F.I.C.A. $12,572.01
Employer’s Share I.P.E.R.S. 14,909.44

GENERAL SUPPLEMENTAL

Employer’s Share F.I.C.A. 10,005.53
Employer’s Share I.P.E.R.S. 12,857.81

MENTAL HEALTH

Employer’s Share F.I.C.A. 168.38
Employer’s Share I.P.E.R.S. 200.60

RURAL SERVICES

Employer’s Share F.I.C.A. 1,453.23
Employer’s Share I.P.E.R.S. 1,900.47

SECONDARY ROAD FUND

Employer’s Share F.I.C.A. 9,150.92
Employer’s Share I.P.E.R.S. 11,184.30

DISASTER SERVICES

Employer’s Share F.I.C.A. 162.38
Employer’s Share I.P.E.R.S. 193.89

FOR CLAIMS ALLOWED BY DEPARTMENT SEE BOARD OF SUPERVISORS SUPPLEMENT BOOK

Motion by Beardmore, second by Schettler to approve the 2016 Tax Suspension list. On roll call, all voted aye.

Board reviewed Manure Management Plans for Clayburg Site, Kyler Oswalt & Roger Clayburg, Section 31, Union Township and Jason and Nathan Nieland, Section 32, Kniest Township. Both are new plans but are under the estimated annual animal production so no publication or Master Matrix are required.

Beardmore no official meetings and no upcoming meetings.

Schettler no official meetings, but did do research for the MT. Carmel siren system. Maple River does have siren system and he will have more discussions with EMA Director, Sara Anderson. Upcoming meetings include: Conservation Board, 50th Anniversary and New Opportunities meeting to fill in for Meiners.

Meiners reported on jail tours to Sac and Crawford Counties and will tour Cass and Adair Counties yet and ISAC Webinar. Upcoming meetings: CADC, DOT will be there in attendance, and a Supervisors Retreat in Humboldt to plan for upcoming ISAC meetings.

Danzer reported on placing a culvert lid on Goose Lake Lateral. Upcoming meetings: WESCO, Solid Waste and Supervisors Retreat at Humboldt.

Bock reported on the jail tours at Sac and Crawford Counties and a Safety Committee meeting. Upcoming meetings: next Safety Committee meeting and Mallard View discussion.

Recess waiting for Greene County to conference call on Drain 150-86.

Comments were heard from those in attendance.

At 10:15 a.m. a telephone conference call was held with the Greene County Board of Supervisors.

Present from Greene: Supervisors, John Muir, Dawn Rudolph, Mick Burkett, Tom Contner and Guy Richardson; Drainage clerk Michelle Fields

Present from Carroll: Gene Meiners, Neil Bock, Marty Danzer, Dean Schettler and Mark Beardmore

Neil Bock moved to approve the Completion of Work statement from Bolton & Menk. Guy Richardson seconded the motion which carried with unanimous ayes. Meiners abstained from voting.

Guy Richardson moved to accept Final Change Order No. 1 an increase in the amount of $1,283.75. Marty Danzer seconded the motion which carried with unanimous ayes. Meiners abstained from voting.

Mark Beardmore moved to approve Sub-Final Pay Estimate No. 1 in the amount of $41,264.44. Mick Burkett seconded the motion which carried with unanimous ayes. Meiners abstained from voting.

Guy Richardson moved to approve Final Pay Estimate No. 2 in the amount of $2,171.81 be paid 30 days after the completion hearing. Dean Schettler seconded the motion which carried with unanimous ayes. Meiners abstained from voting.

Guy Richardson moved to set the completion hearing for 9:30 am on August 22, 2016. Marty Danzer seconded the motion which carried with unanimous ayes. Meiners abstained from voting.

Tom Contner moved to adjourn from the drainage meeting. Guy Richardson seconded the motion which passed with unanimous ayes at 10:25 a.m.

Motion by Meiners, second by Bock to adjourn at 10:30 a.m. On roll call, all voted aye.

Joann Martin, 2nd Deputy Auditor, Neil Bock, Chairman

Claims

Associated File: BILLDAY0816-1.pdf