Board of Supervisor's

Agendas, Minutes & Claims

Date: August 13, 2012

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, August 13, 2012

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

1. Resolution accepting Manning Regional Healthcare Center Quit Claim Deed
2. City of Carroll Special Election Canvass
3. Renewal of Class “C” Beer Permit and Sunday Sales for Corner Station
4. Approve Claims
5. 2012 Tax Suspensions
6. 9:30 a.m. Public Hearing: Laverne Greving Construction Permit Application
7. Secondary Roads: Title VI Discussion
8. Case Management Caseloads/Referrals
9. Mental Health Regionalization Discussion
10. Manure Management Annual Updates:
1. Mike Nees Facility, Section 29, Kniest Township
11. 11. Committee Reports

Comments from those in attendance

Associated File: Agenda August 13 2012.pdf

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, August 13, 2012, at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with the following members present: Mark Beardmore, Eugene Meiners, Dan Nieland, Marty Danzer and Neil Bock.

Motion by Danzer, second by Meiners to approve the agenda as presented. On roll call, all voted aye. Motion by Bock, second by Nieland to approve the minutes of the August 6, 2012 meeting as written. On roll call, all voted aye.

County Attorney John Werden explained the background of Resolution #2012-009. Motion by Meiners, second by Bock to approve Resolution #2012-009. On a roll call vote, Beardmore, aye; Meiners, aye; Nieland, aye; Danzer, aye; Bock, aye. Motion carried unanimously.

RESOLUTION #2012-009

On this 13th day of August, 2012, this matter came before the Board of Supervisors. Carroll County previously received a parcel of land by Quit Claim Deed from Warren Timmerman which deed is recorded as Instrument No. 002523 on December 10, 2003 in Book 383, Page 301.

A portion of that land was surveyed and the survey was recorded as Instrument No. 000514 on February 11, 2004 in Book 11, Page 407. It sets forth a legal description for certain tracts which were previously railroad right of way now known as Lot 3, SE NE, Section 19, Township 82 North, Range 36 West of the 5th P.M., Carroll County, Iowa and Lot 3, NE NE, Section 19, Township 82 North, Range 36 West of the 5th P.M., Carroll County, Iowa.

The deed recorded November 15, 2010 as Instrument No. 2010-3582 in Book 2010, Page 3582 from West Central Iowa Healthcare Foundation, an Iowa non-profit corporation to Manning Regional Healthcare Center, an Iowa non-profit corporation creates a cloud on the title of Carroll County. Manning Regional Healthcare Center has offered to Quit Claim the aforementioned lots to Carroll County.

BE IT RESOLVED, that Carroll County will accept a Quit Claim Deed from Manning Regional Healthcare Center for Lot 3, SE NE, Section 19, Township 82 North, Range 36 West of the 5th P.M., Carroll County, Iowa and Lot 3, NE NE, Section 19, Township 82 North, Range 36 West of the 5th P.M., Carroll County, Iowa in order to remove this cloud on the title of Carroll County.

Approved this 13th day of August, 2012.
Carroll County
By: Mark Beardmore, Chair, Carroll County Board of Supervisors
Attest: Joan Schettler, Carroll County Auditor

Conservation Director Mark River said the land is currently idle, but could be used at some point in time as an entrance to Great Western Park.

The Board proceeded to canvass the election results for a special election held in the city of Carroll. Motion by Danzer, second by Nieland to approve the canvass and abstract of the August 7, 2012 special election showing 555 votes cast for Public Measure C, and 229 votes cast against Public Measure C, with Public Measure C being approved: “To authorize imposition of a local sales and services tax in the city of Carroll, Iowa, at the rate of one percent (1%) to be effective on January 1, 2014, and will sunset on December 31, 2023.” The canvass also showed that Michael Kots was elected to complete the unexpired term of Carroll Ward One Councilperson. On roll call, all voted aye. (Complete abstract on file in the County Auditor’s office)

Motion by Meiners, second by Danzer to approve renewal of a Class “C” Beer Permit and Sunday Sales for Corner Station. On roll call, all voted aye.

Motion by Nieland, second by Bock to approve claims for payment as presented. On roll call, all voted aye.

GENERAL BASIC

Employer’s Share F.I.C.A. $17,350.20
Employer’s Share I.P.E.R.S. 11,834.58
Employer’s Share I.P.E.R.S. 2,249.73
Employer’s Share I.P.E.R.S. 7,172.96

GENERAL SUPPLEMENTAL

Employer’s Share F.I.C.A. 174.34
Employer’s Share I.P.E.R.S. 214.06

MENTAL HEALTH

Employer’s Share F.I.C.A. 1,154.24
Employer’s Share I.P.E.R.S. 1,385.92

RURAL SERVICES

Employer’s Share F.I.C.A. 1,262.40
Employer’s Share I.P.E.R.S. 115.26
Employer’s Share I.P.E.R.S. 1,618.14

SECONDARY ROAD FUND

Employer’s Share F.I.C.A. 7,740.53
Employer’s Share I.P.E.R.S. 8,836.89

DISASTER SERVICES

Employer’s Share F.I.C.A. 94.48
Employer’s Share I.P.E.R.S. 107.07

FOR CLAIMS ALLOWED BY DEPARTMENT SEE BOARD OF SUPERVISORS SUPPLEMENT BOOK A.

Motion by Danzer, second by Bock to approve 2012 tax suspensions for three properties. On roll call, all voted aye.

Board reviewed a manure management annual update for Mike Nees Facility in Section 29 of Kniest Township.

At 9:30 a.m. the chair opened a public hearing for the Laverne Greving Construction Permit Application. Greving was in attendance to answer any questions. Four Supervisors attended the site inspection conducted by the Iowa DNR on August 1st and reviewed the master matrix. Other than a note to the Board from Becky Sexton with Twin Lakes Environmental Services thanking them for attending the site survey, no comments were received before or during the public hearing. The chair closed the public hearing at 9:34 a.m. Motion by Meiners, second by Danzer to approve the construction permit application as well as the master matrix score of 450. On roll call, all voted aye.

Motion by Danzer, second by Bock to add a utility permit to the agenda. On roll call, all voted aye. Following review by the County Engineer, motion by Bock, second by Nieland to approve a utility permit for West Central Iowa Rural Water for work in Arcadia Township. On roll call, all voted aye.

Board reviewed Title VI requirements in order to receive federal funds through the Iowa DOT. Motion by Meiners, second by Danzer to appoint County Engineer Dave Paulson as Title VI Coordinator and Board Chair Mark Beardmore as Administrative Head. On roll call, all voted aye.

Dawn Mentzer, County CPC Coordinator, informed the board that part-time employee Tami Mills-Thomas resigned her case management position. Some cases have been transferred to other counties, but other cases have been transferred to Carroll County. In addition, paperwork will increase when functional assessments are required for all consumers. Mentzer presented three options to reduce the burden of case management caseloads for the remaining staff: hire a new case manager, which would allow the county to receive referrals: increase work week to 40 hours; establish a waiting list for consumers. If a consumer is on a waiting list longer than 90 days, it becomes a denial of services. Mentzer noted that Medicaid would pay all costs associated with hiring an additional case manager. Following discussion, motion by Danzer, second by Nieland to authorize Mentzer to hire a full-time case manager. On roll call, all voted aye.

Board continued discussion of mental health regionalization. Beardmore plans to attend a committee meeting on August 16th in Johnston. There is also a meeting in Denison on August 22nd which several Supervisors plan to attend. Bock suggested talking to Plains Area Mental Health Center about offering the three core services Carroll County does not currently provide: family support, peer support, and health homes. If Carroll County successfully opts out of regionalization, Bock proposed that area counties could contract with Carroll County to provide services those counties do not offer. Nieland noted a major concern that two programs in Carroll County – work activity and the night-owl system – could not be offered unless we offer all core and expanded-core services. Danzer cautioned against taking action before the rules are written. Beardmore gave his opinion of four possible scenarios with Carroll County either opting out or joining various contiguous counties to form a region. Board will continue to study the situation and will acquire more information at the upcoming regional meetings.

Meiners reported on CADC and arbitration meeting for the Sheriff’s union.

Nieland reported on the Conservation board meeting, noting the board received a Warren Timmerman grant of $7,500 for trail restoration around Swan Lake, and RC&D conference call.

Danzer reported on Region XII board meeting, driveway site for Laverne Greving, and WESCO.

Bock reported on Raccoon River Watershed meeting.

Beardmore reported on Sheriff’s union arbitration meeting.

Motion by Danzer, second by Bock to adjourn at 11:26 a.m. On roll call, all voted aye.

Joan Schettler, Auditor, Mark Beardmore, Chairman

Associated File:  August 13, 2012.pdf

Claims

Associated File: BILLDAY0812.pdf