Board of Supervisors

Agendas, Minutes & Claims

Date: August 13, 2018

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, August 13, 2018

TIME OF MEETING: 9:00 p.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Secondary Roads:
    1. FY19 Asphalt Projects
    2. Title VI Nondiscriminatory Agreement
    3. Employee Clothing Allowance
  2. Mt. Carmel Wastewater System Update and Discussion
  3. Financial Advisor Provider Discussion – Jail Project
  4. Approve Plat(s)
  5. Approve Payables
  6. Approve Fireworks Permit – 17691 130th Street, Breda
  7. Approve Class C Liquor License – Carroll County Club
  8. Manure Management Annual Updates:
    1. Mt Pork, Section 27, Kniest Township
    2. Jeff Schon, Section 1, Pleasant Valley Township
    3. Conner Finishing, Matt & Rhonda Conner, Section 7, Glidden Township
  9. Committee Reports

Comments from those in attendance

Minutes

Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Richard Ruggles, District 5.

Motion by Schettler, second by Meiners to approve the agenda as presented with the addition to set public hearing. On roll call, all voted aye. Motion by Bock, second by Ruggles to approve the minutes of the August 6, 2018 meeting as written. On roll call, voted aye.

County Engineer Dave Paulson met with the Board to discuss FY19 Asphalt Projects. Paulson explained that County Road M68 from Highway 30 to Highway 141 needs to be pushed up on the asphalt project schedule. Paulson explained it would take a resolution to move this project up. The Board also discussed widening the shoulders along with the asphalt project. Paulson will prepare the resolution and bring in estimates on the additional cost to widen the shoulders. No formal action taken.

Paulson explained that the current County Title VI plan needs to be updated. Paulson will prepare the updates and present it to the Board at a later date. The Auditor will be responsible for updating the plan in the future. The County Title VI plan will need to be updated every five years.

Paulson requested the Board address the Secondary Roads current clothing allowance policy. This was previously addressed in the Union Contract, but is now a non-negotiable item. The Board will leave the current policy of $125 reimbursement and add a six-month waiting period for reimbursement. Paulson will contact Renee VonBokern and have her add it to the County Employee Handbook that is currently being revised.

Environmental Health Director Carey Kersey met with the Board to discuss issues with the Mt. Carmel Wastewater System. Kersey explained that Rusty Tigges has the contract for service on the system and there are issues with ground water entering the system and causing problems. Kersey has identified four properties with this issue and would like to begin the process of addressing the problem to prevent further issues in the future. The Board directed Kersey to speak with plumbing contractors and get some quotes on beginning work to address the ground water entering the wastewater system. Kersey will report back to the Board at a later date.

The Board discussed the four financial firms that gave presentations regarding the proposed jail and providing financial services to Carroll County. The Board discussed the pros and cons of a financial advisor or an underwriter. Following discussion, motion by Bock, second by Ruggles to offer DA Davidson & Co. the opportunity to act as the County’s financial advisor for a fee of $17,000, and if they reject the offer the County will go with Northland Securities for a fee of $17,000. On roll call, all voted aye.

Motion by Meiners, second by Bock to approve a plat of survey on Lot 1 SE1/4 SE1/4 Section 23-83-33. On roll call, all voted aye.

Motion by Schettler, second by Bock to approve payment of payables as presented. On roll call, all voted aye.

GENERAL BASIC

Employer’s Share F.I.C.A. $12,044.
Employer’s Share I.P.E.R.S. 15,570.66

GENERAL SUPPLEMENTAL

Employer’s Share F.I.C.A. 9,709.33
Employer’s Share I.P.E.R.S. 13,243.89

MENTAL HEALTH

Employer’s Share F.I.C.A. 200.88
Employer’s Share I.P.E.R.S. 252.34

RURAL SERVICES

Employer’s Share F.I.C.A. 2,115.86
Employer’s Share I.P.E.R.S. 2,823.13

SECONDARY ROAD FUND

Employer’s Share F.I.C.A. 9,548.07
Employer’s Share I.P.E.R.S. 12,418.61

DISASTER SERVICES

Employer’s Share F.I.C.A. 144.01
Employer’s Share I.P.E.R.S. 177.71

FOR CLAIMS ALLOWED BY DEPARTMENT SEE BOARD OF SUPERVISORS SUPPLEMENT BOOK

Motion by Bock, second by Schettler to approve a fireworks permit for Jeff and Rudy Babe, 17691 130th Street, Breda on August 25, 2018. On roll call, all voted aye.

Motion by Meiners, second by Ruggles to approve a Class C Liquor License for Carroll County Club, Inc. On roll call, all voted aye.

Board reviewed manure management annual updates for Mt Pork in Section 27 of Kniest Township; Jeff Schon in Section 1 of Pleasant Valley Township; and Conner Finishing, Matt & Rhonda Conner in Section 7 of Glidden Township.

Motion by Meiners, second by Ruggles to set Monday, August 20th, 2018 at 10:00 a.m. as the date and time for a public hearing for the consideration of a construction permit application for James & Jennifer Meyer in Section 19 of Jasper Township. On roll call, all voted aye.

Ruggles reported on Coon Rapids City Council meeting, Templeton City Council meeting, Halbur City Council meeting. Upcoming Lidderdale City Council meeting.

Schettler reported on issues with Mt. Carmel Wastewater System, jail open house for the media, and Highway 30 Coalition conference call. Upcoming Conservation Board meeting.

Bock reported on Coon Rapids City Council meeting, Templeton City Council meeting, Halbur City Council meeting, and jail open house for media. Upcoming Lidderdale City Council meeting.

Meiners reported on Coon Rapids City Council meeting, Templeton City Council meeting, CADC at Templeton Rye, Halbur City Council meeting, ISAC Legislative Policy Committee meeting, and New Opportunities Board meetings. Upcoming meetings include: Lidderdale City Council, Policy Council, and YES Center.

Danzer reported on Coon Rapids City Council meeting, Templeton City Council meeting, Templeton Rye open house, Halbur City Council meeting, jail open house for media, Region XII Board meeting, and work with County Attorney regarding the sample roofing ordinance. Upcoming meetings include: Lidderdale City Council, Carroll County Solid Waste, Ambulance Board, State Auditor entrance interview, and radio interview.

Motion by Meiners, second by Bock to adjourn at 11:37 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Marty Danzer, Chairman

Claims

Associated File: BILLDAY2018.08-1.pdf