Board of Supervisors

Agendas, Minutes & Claims

Date: August 17, 2015

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, August 17,2015

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Tyler Technologies Software Agreement
  2. 608 N Court Street Suite B Realtor Proposals
  3. Veterans Affairs Commission Appointment
  4. 10:00 a.m. Public Hearing: Sherwood Avenue Right of Way Abandonment
  5. Resolution 2015-021: Resolution of Abandonment
  6. Secondary Roads:
    1. Drain(s)
    2. Utility Permit
    3. Road Discussion
  7. 10:30 a.m. Group Services Presentation
  8. Manure Management Annual Updates:
    1. Joe Danner, Section 22, Glidden Township
  9. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, August 17, 2015 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Bock, second by Meiners to approve the agenda as presented with the addition of Sheriff Department update and Ambulance invoice. On roll call, all voted aye. Motion by Beardmore, second by Schettler to approve the minutes of the August 10, 2015 meeting as written. On roll call, all voted aye.

Sheriff Doug Bass updated the Board on a recent vehicle accident involving a Carroll County Deputy. The accident totaled out a 2013 Ford Taurus. Bass explained that insurance will pay $13,000 for the totaled out vehicle, they have left equipment open as they will not know what needs to be replaced until they hook it up in the new vehicle. Bass presented three bids for a replacement vehicle. Macke Ford bid $26,525 for a 2016 Ford Explorer; Wittrock Motors bid $27,687 for a 2015 Dodge Durango; and Champion Ford bid $25,725 for a 2016 Ford Explorer. Following discussion, motion by Bock, second by Meiners to accept the low bid of $25,725 for a 2016 Ford Explorer from Champion Ford. On roll call, all voted aye except Beardmore who abstained.

The Board reviewed a Software Agreement with Tyler Technologies. The Agreement is for the upgrade of the current Incode Real Estate software to Version X Property Tax Management. It is designed to work seamlessly with the recently updated Version X Financial Software. Beardmore explained attempts to negotiate a better price for the agreement. Total cost is $35,000 for Implementation, Project Management, and Data Conversion. The annual subscription fee is $40,728. The annual subscription fee will have no greater than a 4% increase for five years. Total cost is $75,728, there will be additional costs associated with travel expenses which will be billed as incurred. Following discussion, motion by Beardmore, second by Meiners to accept the agreement with Tyler Technologies as offered with the intent, 50% of the cost paid by Assessor Fund and the remainder paid out of the General Basic Fund, and with the intent of the purchase being a budgeted FY17 expense. On roll call, all voted aye.

The Board reviewed three realtor proposals for Fricke Building Suite B office space. Proposals were received from Brandon Snyder with Lenz Insurance and RE/MAX Professionals Realty, Amber Raak with Smart Moves, and Mike Franey with Mid-Iowa Insurance & Real Estate. Following discussion the Board choose Brandon Snyder with Lenz Insurance and RE/MAX Professional Realty. Snyder’s proposal stated the fee that would be charged for this transaction would be $1,000. In the event another Real Estate Firm would produce the tenant they would receive $500 of the $1,000 commission. On roll call, all voted aye.

Motion by Beardmore, second by Danzer to appoint Ann Lander to the Veterans Affairs Commission for a three term starting July 1, 2015. On roll call, all voted aye.

The Board reviewed the invoice from Mouw Motor Company for the new Ambulance. After review, motion by Beardmore, second by Meiners to approve payment to Mouw Motor Company for the balance of $80,430. On roll call, all voted aye.

Motion by Beardmore, second by Bock to approve a utility permit for Raccoon Valley Electric Cooperative for work in Sections 12 & 33, Sheridan Township. On roll call, all voted aye.

County Engineer Dave Paulson discussed Drain 56 in the City of Templeton. The Drain is in need of repair. Motion by Meiners, second by Beardmore to authorize repairs on Drain 56. On roll call, all voted aye.

At 10:01 a.m. the Chair opened a public hearing to hear comments on Right of Way Abandonment of Sherwood Avenue near the City of Glidden. More particularly described as follows: A portion of the roadway located in the NW1/4 of the SE1/4 of Section 19, 84-33. The request was made by adjoining landowners. Paulson explained that certified mail had been sent to all adjacent landowner and he had checked with utility companies. Hearing no other comments, and having received no written comments, the Chair closed the public hearing at 10:06 a.m.

Motion by Bock, second by Meiners to approve by resolution the abandonment of the right of way of Sherwood Avenue near the City of Glidden. On roll call vote, Danzer, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Bock, aye. Motion carried unanimously.

RESOLUTION OF ABANDONMENT
2015-021

WHEREAS, the Carroll County Secondary Road Department has recommended that part of the Right of Way of Sherwood Avenue near the City of Glidden be abandoned. Said part to be abandoned is more particularly described as follows:

A portion of the roadway located in the NW ¼ of the SE ¼ of Section 19, Township 84 North, Range 33 West, Carroll County, Iowa, described in Road Book E, Page 45:

FROM THE NORTH LINE OF SAID NW ¼ OF THE SE ¼; 670.11 FEET SOUTH, MORE OR LESS, TO THE SOUTH LINE OF LOT 2 OF THE NW ¼ OF THE SE ¼. SAID VACATION WILL BE AFFECTED BY THAT PORTION LOCATED IN LOT 1 OF THE NW ¼ OF THE SE ¼ AND BY THAT PORTION LOCATED IN THE WEST 20 ACRES OF THE SAID NW ¼ SE 1/4 , ALSO INCLUDING ALL THAT PORTION LOCATED IN SAID LOT 2.

AND WHEREAS, in the opinion of the Carroll County Secondary Road Department said parts of the present Right of Way are no longer required for roadway purposes and are presently being used and maintained by the by the owners of the adjoining land.

NOW THEREFORE BE IT RESOLVED by the Carroll County Board of Supervisors that said parts of the present Right of Way herein described, together with any and all rights of Carroll County in and to the same are hereby abandoned, and that Carroll County hereby disclaims any right, title or interest in and to said parts of the present Right of Way or to the use thereof for any purpose whatsoever.

Passed this 17th day of August, 2015.
s/Marty Danzer, Chairman
Attest: Kourtney Irlbeck, Auditor

Paulson updated the Board on asphalt projects, pre-construction box culvert meeting, and Level B road on 310th Street in Newton Township.

Board reviewed manure management annual update for Joe Danner, Section 22, Glidden Township.

Group Services gave the Board a presentation on Cadillac Tax and possible impacts to the County. The presentation was designed to evaluate the County’s exposure, understand the risk, and formulate a plan. Groups Services provided a projection based upon health insurance cost history and estimated increases. The Cadillac Tax is set to take effect in 2018. The Board will review the information and discuss in greater detail in the future. No formal action taken.

Bock no official meetings.

Meiners reported on Drain 56 issues in Templeton and signed waivers at New Opportunities.

Schettler reported on Conservation Board meeting.

Beardmore reported on Ambulance Board meeting.

Danzer reported on WESCO Board meeting, Solid Waste Commission Board meeting, signed checks at Region XII, and Chamber Ag Golf Outing.

Motion by Meiners, second by Schettler to adjourn at 12:01 p.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Marty Danzer, Chairman

Claims

Associated File: