Board of Supervisors

Agendas, Minutes & Claims

Date: August 24, 2016

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, August 24, 2016

TIME OF MEETING: 12:30 p.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Carroll County DOT Services

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Wednesday, August 24, 2016 at 12:30 p.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Danzer, second by Schettler to approve the agenda as presented. On roll call, all voted aye. Motion by Beardmore, second by Bock to approve the minutes of the August 22, 2016 meeting as written. On roll call, all voted aye.

County Treasurer Jean Seidl met with the Board to discuss DOT services. Seidl proposed the new layout of the Treasurer’s office. The new layout would allow room to issue drivers licenses and testing. It would also allow room for an additional desk. Seidl estimates the startup costs for simple Driver’s License issuance would be approximately $5,300. In addition to that, she would project around $1,100 in training costs for two staff members, based on one week’s training off-site. As more employees are trained, that cost would increase. Seidl estimates that salary and benefits for a new employee to be approximately $37,000. In addition, she would name a Driver’s License Deputy with an increase of $2,000, name a new Deputy with an increase of $9,000, and increase the salary of the office clerks $3,000. For a total projected cost of $57,400. The Board discussed funding the project from the General Fund.

Seidl has met with John Carroll, who currently offers CDL drives. The Board discussed the requirements and costs for offering CDLs. Offering CDLs would increase the cost to the County and there is a possibility that DMACC will offer the service.

Seidl explained that the DOT will offer an employee to issue licenses from the Treasurer’s office and a DOT employee to offer CDL drives approximately twice a week until the Treasurer’s office meets the requirements to issue licenses. This would be temporary and would address the lapse of coverage issue.

Seidl presented a Memorandum of Agreement between the Iowa Department of Transportation and Carroll County, Iowa. This 28E Agreement will facilitate the provision of driver’s license and identification services by the department from the county’s facilities and the training of Carroll County Treasurer staff pending implementation of legislation that amends section 321M.3 of the Iowa Code to authorize the Carroll County Treasurer to perform such services as an agent of the department under Chapter 321M. Motion by Meiners, second by Danzer to approve the Memorandum of Agreement between the Iowa Department of Transportation and Carroll County, Iowa. On roll call, all voted aye.

There is concern that the 28E does not state the number of days a DOT employee will be available. It is the County’s understanding that a DOT employee will be available 2 days per week.

Seidl presented a Kiosk License Agreement. The agreement would allow placement of a Kiosk in the Courthouse for the purpose of obtaining driver licenses and identification cards on behalf of the State of Iowa. The State retains all revenue from the Kiosk. The Kiosk will remain at the Courthouse until the Treasurer is allowed to issue licenses. Motion by Danzer, second by Schettler to approve the Kiosk License Agreement. On roll call, all voted aye.

There is concern that people will use the Kiosk and this will result in reduced use of the DOT staff member in the Treasurer’s office.

Seidl will do more research on Motorcycle licensing and speak with DMACC regarding CDLs.

Motion by Beardmore, second by Schettler to adjourn at 1:23 p.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Neil Bock, Chairman

Claims

Associated File: