Board of Supervisor's

Agendas, Minutes & Claims

Date: August 27, 2012

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, August 27, 2012

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

1. Veterans Affairs Update
2. Verizon Agreement
3. Updated Carroll/Crawford 28E Agreement for Environmental Health Services
4. Proposed Changes by Iowa Elevator Safety Board
5. Approve Claims
6. Secondary Roads:
1. Utility Permits
2. Title VI Agreement
3. Discussion
7. Manure Management Annual Updates:
1. Cornerstone Partnership, Section 12, Richland Township
8. Committee Reports

Comments from those in attendance

Associated File: Agenda August 27 2012.pdf

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, August 27, 2012, at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with the following members present: Mark Beardmore, Eugene Meiners, Marty Danzer and Neil Bock. Dan Nieland was absent.

Motion by Danzer, second by Meiners to approve the agenda as presented. On roll call, all present voted aye. Motion by Bock, second by Beardmore to approve the minutes of the August 20, 2012 meeting as written. On roll call, all present voted aye.

Louie Grote presented an update for the Veterans Affairs department. The FY13 state-provided allocation of $10,000 has been received and will be used for various things, including developing a newsletter for veterans. The addition of a part-time employee has allowed the office hours to be extended. Grote reviewed the FY11 Geographic Distribution of VA Expenditures (GDX) report, which shows a veteran population of 1,729 in Carroll County. The definition of a veteran has been expanded, so more individuals will qualify for veteran assistance.

Motion by Meiners, second by Danzer to approve claims for payment. On roll call, all present voted aye.

Environmental Health director Carey Kersey met with the board to review a 28E Agreement for Environmental Health Services between Carroll and Crawford Counties. Carroll County no longer provides food service inspection, so Crawford County’s fee was reduced from $34,500 to $24,000. Motion by Bock, second by Meiners to approve the 28E Agreement and to authorize the chair to sign said agreement. On roll call, all present voted aye. (28E on file in the Auditor’s office)

Board reviewed the Verizon Tower Lease Agreement with County Attorney John Werden. Motion by Danzer, second by Bock to approve by resolution a public hearing date and time of September 10, 2012 at 9:30 a.m. to consider rental of county property to be used as the site of a new communications tower to be erected by Verizon Wireless. On a roll call vote, Beardmore, aye; Meiners, aye; Danzer, aye; Bock, aye; Nieland, absent. Motion carried.

RESOLUTION NO. 2012-010

WHEREAS Cellular Inc. network Corp. d/b/a Verizon Wireless has offered to replace the existing communications tower on condition that it be granted a 15 year lease with four 5 year extensions for the use of the tower and a parcel of real estate sufficient for an equipment building adjacent to the tower, all located on land adjacent to the Courthouse building, 114 East 6th St., Carroll, Iowa.

NOW THEREFORE BE IT RESOLVED, that a public hearing to consider the rental of the above described real estate be held at 9:30 a.m. on September 10, 2012.

Passed this 27th day of August, 2012.
s/Mark Beardmore, Chairman
Attest: Joan Schettler, Auditor

Board reviewed a letter to be sent to Governor Branstad in response to proposed changes by the Iowa Elevator Safety Board. Revisions were suggested and will be considered at the next board meeting. It was also suggested that individual board members submit comments to the Iowa Division of Labor Services, and that letters be sent to legislators at a future date.

County Engineer reviewed three utility permits. Motion by Meiners, second by Danzer to approve a utility permit for Windstream Communications for work in Ewoldt Township, and two permits for Raccoon Valley Electric Cooperative for work in Richland and Sheridan Townships. On roll call, all present voted aye.

Board chair signed the Title VI agreement which was previously approved at the August 13th board meeting.

Motion by Danzer, second by Bock to add gravel quote to the agenda. On roll call, all present voted aye. Stratford Gravel has processed 45,000 tons of gravel at the Sparks Pit per county contract, and has uncovered enough material to process approximately an additional 15,000 tons. Motion by Meiners, second by Danzer to purchase approximately 15,000 additional tons of gravel at the Sparks Pit from Stratford Gravel at $3.81 per ton. On roll call, all present voted aye.

Engineer was contacted by Hungry Canyons to conduct a survey from 330th Street by West Central’s well field up into Manning by the new airport bridge, roughly two miles, to survey the stream bed profile and also survey the water surface elevation and the top of bank. The survey took less than two days and reimbursement will be requested from Hungry Canyons. If the survey indicates this would be a good site for a Hungry Canyons structure, the county can apply for the structure, which would hold the creek in place and would also benefit West Central Rural Water’s five wells in the area. Hungry Canyons has a meeting scheduled for September 7th.

Engineer reported he is interested in looking for a new sign truck, something more durable than the existing truck. Board also discussed other potential Secondary Road equipment purchases.

Board reviewed a manure management annual update for Cornerstone Partnership in Section 12 of Richland Township.

Bock reported on Choice Crusaders meeting, Grassley town hall meeting, Regionalization meeting in Denison, burn ban meeting, meeting with veterans affairs director Louie Grote, and middle and south Raccoon River watershed. Bock also reported that he has contacted Patrick Schmitz regarding the three core services not currently provided by Carroll County.

Danzer reported on Verizon project, Regionalization meeting, burn ban meeting, ISAC golf tournament, and discussion with Rick Hunsaker from Region XII regarding potential grant funds.

Meiners reported on CADC, Grassley town hall meeting, tour of community health center in Storm Lake, and NACO drug and dental programs.

Beardmore reported on CACCC, noting the center received a $10,300 Renze grant to purchase new cribs and mattresses. Beardmore also reported on meeting to discuss parking issues at the Fricke building, Regionalization meeting, and burn ban meeting,

Comments were heard from those in attendance.

Motion by Meiners, second by Danzer to adjourn at 11:25 a.m. On roll call, all present voted aye.

Joan Schettler, Auditor, Mark Beardmore, Chairman

Associated File:  August 27, 2012.pdf

Claims

Associated File: BILLDAY0812-2.pdf