Board of Supervisors

Agendas, Minutes & Claims

Date: August 29, 2016

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, August 29, 2016

TIME OF MEETING: 12:30 p.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Mediacom Right of Entry Agreement
  2. Mallard View Discussion
  3. Approve FY17 Salaries
  4. 9:30 a.m. Public Hearing Arcadia Shed
  5. Resolution 2016-014 Arcadia Shed Letting Approval
  6. Secondary Roads:
    1. Equipment Discussion
    2. Dedham and Templeton Shed Painting Proposals
  7. 10:00 a.m. Conference Call Greene County Drain 86-150 Completion Hearing
  8. Drain 86-150 FY17 Assessment
  9. Manure Management Annual Updates:
    1. Joe Danner, Section 22, Glidden Township
    2. Nissly & Nissly Inc., Nissly & Nissly Site 1, Section 32, Arcadia Township
    3. Dennis Riesberg, Section 19, Roselle Township
  10. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, August 29, 2016 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Danzer, second by Meiners to approve the agenda as presented. On roll call, all voted aye. Motion by Beardmore, second by Schettler to approve the minutes of the August 24, 2016 meeting as written. On roll call, all voted aye.

IT Director Carl Wilburn presented a Right of Entry Agreement with Mediacom. Wilburn explained that Mediacom is installing fiber in the area and it would be a good idea to approve the Right of Entry Agreement as it would give the County the option to use Mediacom’s services in the future if needed. Motion by Danzer, second by Bock to approve the Right of Entry Agreement with Mediacom. On roll call, all vote aye except Schettler who abstained.

The Board discussed the County Home and possible solutions to the upcoming closure of Mallard View. Some solutions discussed were as follows: RFPs, Sealed Bids with right of refusal, and sale of property. The Board will schedule a walk thru tour of the County Home and have Region XII attend a Board meeting to discuss the RFP process. No formal action taken.

Chairman opened a public hearing at 9:30 a.m. for consideration of the proposed plans and specifications for the Carroll County Arcadia Maintenance Facility. The board reviewed the plans, cost estimate, specifications and proposed form of contract. Chairman closed the public hearing at 9:39 a.m.

Motion by Meiners, second by Danzer to approve Resolution No. 2016-014 On a roll call vote, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Danzer, aye. Motion carried.

Carroll County Resolution No. 2016-014

WHEREAS, a public hearing was held on August 29, 2016 on the plans, cost estimate, specifications and form of contract for a proposed 40’ x 50’ metal Secondary Road Shop building located in Arcadia, Iowa.

WHEREAS after hearing objections, the governing body shall by resolution enter its decision on the plans, specifications, contract, and estimated cost.

NOW THEREFORE BE IT RESOLVED BY THE Carroll County Board of Supervisors that the plans, specifications, and form of contract for the proposed 40’ x 50’ metal building are approved for letting.

Passed and approved this 29th day of August, 2016.
s/Neil Bock, Chair
s/Mark Beardmore
s/Dean Schettler
s/Eugene Meiners
s/Marty Danzer
Attest: Kourtney Irlbeck, Carroll County Auditor

County Engineer Dave Paulson discussed the 2012 Bobcat T770 Track Loader. The machine has approximately 1,300 hours and Paulson is looking at trading it off for a newer model. Paulson explained they will stay with the Bobcat T770 to allow continued use of the attachments. Paulson will research costs and present quotes to the Board at a later date. Paulson discussed the belly dump trailer. Paulson will research the cost to repair and cost to replace and report back to the Board. No formal action taken.

Paulson presented a painting quote from Goodwin & Son Painting, Inc. The quote was to paint the Dedham and Templeton Secondary Road shop buildings. Paulson will check with local contractors and bring back all quotes at a later date.

Motion by Beardmore, second by Schettler to approve the Carroll County FY17 Salaries. On roll call, all voted aye. The Board would like to include “the Salaries do not include benefits” when the Auditor’s office publishes the salaries in January, 2017.

Board reviewed manure management annual updates for Joe Danner in Section 22 of Glidden Township; Nissly & Nissly Inc., Nissly & Nissly Site 1 in Section 32 of Arcadia Township; and Dennis Riesberg in Section 19 of Roselle Township.

Schettler reported on Region V Hazmat meeting, County Strategic Planning meeting and Courthouse 50th Anniversary Committee meeting. The time capsule will be opened on October 17, 2016 during the Board meeting.

Meiners reported on New Opportunities Policy Council meeting, YES Center meeting, Jail tours, County Strategic Planning meeting, and business retention visits with CADC. Upcoming Coon Rapids Rotary invitation.

Danzer reported on County Strategic Planning meeting, sign checks at Region XII, and 190th Street issues.

Beardmore reported on County Strategic Planning meeting and Carroll City Manager meet and greet. Upcoming E911/EMA meetings.

Bock reported on Case Management Advisory Board meeting, Jail tours, County Strategic Planning meeting, setting up Mallard View tour, and Employee Benefit Report. Upcoming Radio and Newspaper.

Motion by Beardmore, second by Meiners to adjourn at 10:50 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Neil Bock, Chairman

Claims

Associated File: BILLDAY0816-2.pdf