Board of Supervisors

Agendas, Minutes & Claims

Date: September 06, 2016

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Tuesday September 06, 2016

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Region XII – RFP Discussion
  2. Secondary Roads:
    1. Utility Permit
  3. Approve Plat(s)
  4. Resolution for Interfund Transfer
  5. Set Public Hearing for FY17 Budget Amendment
  6. Approve Class C Liquor License – Carroll Bowl, Inc.
  7. Employee Benefit Statement Review
  8. Maple River Sauk Trail Encroachment Discussion
  9. Manure Management Annual Updates:
    1. Stone Path III, Twin Hill LLC, Section 23, Pleasant Valley Township
    2. Conner Finishing Site, Section 7, Glidden Township
    3. Jeff Schon, Section 1, Pleasant Valley Township
  10. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Tuesday, September 6, 2016 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Schettler, second by Danzer to approve the agenda as presented. On roll call, all voted aye. Motion by Beardmore, second by Schettler to approve the minutes of the August 29, 2016 meeting as written. On roll call, all voted aye.

Chris Whitaker with Region XII met with the Board to discuss the Request for Proposal (RFP) process. The Board is considering using the RFP process to market the County Home building. Whitaker explained key points of an RFP are price, intended use, tax status, and possible job creation. The Board will need to determine what they are selling or renting, square footage, number of rooms, and value of the property. The RFP will be published and distributed to developers, Assisted Living Companies, Nursing Homes, DMACC, and New Hope. Whitaker will also utilize Western Iowa Advantage site selectors. The Board discussed the possibility of selling farm ground in addition to the building. Whitaker will prepare an RFP and meet with the Board in a couple of weeks to review. No formal action taken.

Motion by Meiners, second by Schettler to approve a utility permit for Carroll County Solid Waste Commission for work along Kittyhawk Avenue in Maple River Township. On roll call, all voted aye.

County Engineer Dave Paulson updated the Board on painting quotes for Dedham and Templeton shops. Paulson is waiting on one additional quote. Beardmore discussed the Ambulance Building driveway. The City of Carroll is in the process of a storm sewer project along Third Street. This involved tearing out some of the Ambulance driveway. Ambulance Director Pat Gray is requesting that the entire section in front of the east bay door be replaced. Paulson will contact Randy Krauel with the City of Carroll to discuss options for replacing the driveway. No formal action taken.

Motion by Danzer, second by Beardmore to approve a plat of survey for Lots 2 and 3 E1/2 Section 16-82-33. On roll call, all voted aye.

Motion by Beardmore, second by Danzer to approve a Resolution for Interfund Operating Transfer of $35,000 from General Basic Fund to Capital Fund. On a roll call vote, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Danzer, aye. Motion carried unanimously. (Resolution on file in the Auditor’s Office)

The Auditor presented detailed information on the proposed September 26, 2016 budget amendment. The Auditor explained revenues and expenses. Motion by Beardmore, second by Danzer to set September 26, 2016 at 10:00 a.m. for the Public Hearing on the Proposed FY17 County Budget Amendment. On roll call, all voted aye.

Motion by Beardmore, second by Schettler to approve Class “C” Liquor License/Living Quarters/Sunday Sales for Carroll Bowl. On roll call, all voted aye.

The Board reviewed the FY16 Employee Benefit statement. Bock explained that each employee will receive the statement detailing their earnings and highlighting their benefits. The Auditor will complete the statements and include them with employee’s next payroll check.

Schettler discussed the Maple River Sauk Trail encroachment issue. He explained that an Eagle Scout is looking to complete a project on the County owned property next to the trail. Schettler discussed possibly setting a deadline for the issue to be resolved. The Board will have Conservation Director Jason Christensen and County Attorney John Werden attend the next Board meeting to discuss the issue further.

Board reviewed manure management annual updates for Stone Path III, Twin Hill LLC in Section 23 of Pleasant Valley Township; Conner Finishing Site in Section 7 of Glidden Township; and Jeff Schon in Section 1 of Pleasant Valley Township.

Danzer no official meetings. Upcoming meetings include: Raccoon Valley REC and Hungry Canyons.

Bock reported on visit with Mallard View Administrator Shari Kitt and Maple River Sauk Trail discussions. Upcoming meetings include: Raccoon Valley REC, North Raccoon River Watershed Management Authority, and Mallard View tour.

Beardmore reported on E911 and EMA Board meetings and calls regarding the County Home site. Upcoming Mallard View tour.

Schettler reported on Maple River Sauk Trail and Courthouse 50th Anniversary. Upcoming meetings include: Raccoon Valley REC, North Raccoon River Watershed Management Authority, Mallard View tour, Courthouse 50th Anniversary, and Jasper County Public Health.

Meiners reported on Coon Rapids Rotary. Upcoming CADC and Mallard View tour.

Motion by Beardmore, second by Schettler to adjourn at 10:33 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Neil Bock, Chairman

Claims

Associated File: