Board of Supervisor's

Agendas, Minutes & Claims

Date: September 08, 2009

Agenda

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Tuesday, September 8, 2009 at 9:00 a.m. Central Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with the following members present: Marty Danzer, Dan Nieland, Mark Beardmore, Del McDermott and Eugene Meiners.

Motion by Danzer, second by Beardmore to approve the agenda with one addition: Approve plat in Section 2-83-36. On roll call, all voted aye.

Motion by Nieland, second by Beardmore to approve the minutes of the August 31, 2009 meeting as presented. On roll call, all voted aye.

Randy Janssen, Janssen Waterproofing, met with the Board to discuss repairing areas of brick located on top of the Courthouse foundation. Excavation revealed that mortar is deteriorated and needs to be repaired or replaced. Janssen’s suggestion is to clean up the brick, grout the brick and extend the flashing over the brick down to the foundation. The additional work will take approximately a week and cost $15,600. The Board agreed that now is the time to fix the problem correctly. Motion by Danzer, second by Beardmore to approve the change order and the additional cost of $15,600. On roll call, all voted aye.

Motion by Nieland, second by Danzer to set 10:00 a.m. on September 28, 2009 as the time and date for a public hearing on amending the FY10 County budget. On roll call, all voted aye.

Motion by Danzer, second by Beardmore to add a utility permit approval to the agenda. On roll call, all voted aye.

County Engineer, Dave Paulson, reviewed a utility permit for Seidl Electric for a private crossing in Maple River Township. Motion by Nieland, second by Danzer to approve the utility permit for Seidl Electric as presented. On roll call, all voted aye.

Engineer Paulson discussed the new gravel pit in Greene County. Crushing is expected to start this week. Paulson may want to increase the purchase of gravel from this pit if the quality is good. Paulson originally expected to buy approximately 15,000 tons.

Paulson also discussed buying gravel off the scale at Hallett’s in Wall Lake and having it trucked to the southwest corner of the County. The County’s gravel reserve is getting low.

Nieland asked about mowing road shoulders, if that would help keep snow off the roads. Nieland suggested that Paulson look at the equipment used in Sac County, where the road shoulders are mowed in the fall to keep the early snows off the road. Paulson will check into it and report back to the Board.

Sheriff, Doug Bass met with the Supervisors to give them an update on a County vehicle that was hit by another vehicle traveling at a high rate of speed. The County vehicle was totaled, so Sheriff Bass checked with local dealers and Carroll Ford located a new vehicle (Crown Victoria) in Kansas City. The vehicle will be fitted with lights and stripes. The cost of the new vehicle is $23,000. The other driver was fully insured and his insurance will reimburse the County $17,500. The new vehicle should be on the road by Friday.

Dawn Mentzer, County CPC Administrator, reviewed the FY09 Case Management cost report. The Case Management department provided 1,275 units of services at a per unit cost of $241.52. Iowa Medicaid was billed at a projected rate of $176.41, so the County will receive approximately $65 per unit back from Iowa Medicaid. Motion by Nieland, second by Danzer to approve and certify the FY09 Case Management cost report. On roll call, all voted aye.

Motion by Beardmore, second by Danzer, to go into closed session at 9:47 a.m. per Iowa Code Chapter 21.5(1)(i). On a roll call vote, Danzer, aye; Nieland, aye; Beardmore, aye; McDermott, aye; Meiners, aye.

Motion by Beardmore, second by Danzer to go out of closed session at 10:17 a.m. On roll call, all voted aye. No action taken.

Chris Whitaker, Region XII, presented the five bids received for the Maple River Sewer project. The following bids were received for Schedule A, Wastewater Collection System: General Excavating Inc. - $321,120.40; Drake Construction LLC - $390,579.90; King Construction - $323,295.00; Neuvirth Construction Inc. - $412,815.75; and Scheck’s Plumbing and Heating - $370,619.00. The following bids were received for Schedule B, Wastewater Treatment System: General Excavating Inc. - $300,905.00; King Construction - $350,320.00; and Neuvirth Construction Inc. - $358,565.00. The low bidder for both Schedule A and Schedule B was General Excavating Inc. of Carroll, Iowa. Motion by Nieland, second by Meiners to award the bid for the Maple River Sewer project to General Excavating Inc., pending USDA approval, at a cost of $622,025.40 for both Schedules A and B. On roll call, all voted aye.

Board reviewed manure management annual updates for Kennebeck Farms, Section 13, Roselle Township and LCG, LLC, Section 31, Union Township, Calhoun County.

Motion by Danzer, second by Nieland to approve a plat for Lot 1, SE1/4 SW1/4 Section 2-83-36. On roll call, all present voted aye.

Danzer reported on St. Anthony Regional Hospital capital campaign and tour.

Nieland reported on award of Sauk Trail paving project, St. Anthony Regional Hospital project, and the bid opening for the Maple River Sewer project.

Beardmore reported on Sauk Trail paving project meeting, and Courthouse limestone repair.

Meiners reported on Maple River Sewer project bid letting.

Motion by Beardmore, second by Nieland to adjourn at 10:45 a.m. On roll call, all voted aye.

Joan Schettler, County Auditor, Eugene Meiners, Chairman

Claims