Board of Supervisor's

Agendas, Minutes & Claims

Date: September 10-2012

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, September 10, 2012

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance Call to order Approval of Agenda Approval of Minutes Old Business/New Business

1. Approve Claims
2. FY12 Annual Financial Report
3. 9:30 a.m. Public Hearing for Verizon Communications Tower
4. Review of County Reserves
5. Manure Management Annual Updates:
1. Brian Halbur East, Section 24, Richland Township
2. Brian Halbur Home, Section 24, Richland Township
3. LCG, Inc., Section 31, Union Township, Calhoun County
4. Jeff Schon Site, Section 1, Pleasant Valley Township
6. Committee Reports

Comments from those in attendance

Associated File: Agenda September 10 2012.pdf

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, September 10, 2012, at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with the following members present: Mark Beardmore, Eugene Meiners, Dan Nieland, Marty Danzer and Neil Bock.

Motion by Danzer, second by Bock to approve the agenda with the following additions: Approve Verizon Agreements, IMWCA election, request for reinstatement of Homestead Tax Credit, DNR Grade I Operator Variance, and Appointment to Region XII Regional Housing Authority Executive Board. On roll call, all voted aye. Motion by Meiners, second by Nieland to approve the minutes of the September 4, 2012 meeting as written. On roll call, all voted aye.

Motion by Nieland, second by Meiners to approve claims for payment. On roll call, all voted aye.

GENERAL BASIC

Employer’s Share F.I.C.A. $17,837.33
Employer’s Share I.P.E.R.S. 11,900.75
Employer’s Share I.P.E.R.S. 2,421.27
Employer’s Share I.P.E.R.S. 8,017.54

GENERAL SUPPLEMENTAL

Employer’s Share F.I.C.A. 174.34
Employer’s Share I.P.E.R.S. 214.06

MENTAL HEALTH

Employer’s Share F.I.C.A. 1,181.39
Employer’s Share I.P.E.R.S. 1,416.70

RURAL SERVICES

Employer’s Share F.I.C.A. 1,387.44
Employer’s Share I.P.E.R.S. 115.26
Employer’s Share I.P.E.R.S. 1,803.01

SECONDARY ROAD FUND

Employer’s Share F.I.C.A. 7,884.97
Employer’s Share I.P.E.R.S. 9,001.86

DISASTER SERVICES

Employer’s Share F.I.C.A. 118.97
Employer’s Share I.P.E.R.S. 134.83

FOR CLAIMS ALLOWED BY DEPARTMENT SEE BOARD OF SUPERVISORS SUPPLEMENT BOOK A.

County Auditor reviewed the FY12 annual financial report. Revenues of $17,513,895 were 3.5% over budget and expenditures of $17,674,846 were 9% under budget. Motion by Meiners, second by Danzer to approve the FY12 annual financial report. On roll call, all voted aye. (Complete report available on county website)

Supervisor Bock reviewed charts showing changes in the county reserves over the last six years, noting that Carroll County is in a strong financial position.

Board chair opened a public hearing at 9:35 a.m. to consider the lease of county property for the construction of a Verizon communications tower. In attendance for the public hearing were the County Supervisors, County Attorney, County Auditor, County Sheriff, Doug Burns, Jeff Blankman, Virginia Hagemann, John DeBolt, and Nathan Ward by phone. Danzer and Beardmore gave a brief overview of the tower project and reported they had received only favorable comments on the proposed project. County Auditor had received no comments. In response to a question it was noted the new tower will be fifteen feet taller than the existing tower. Hearing no other comments, the Chair closed the public hearing at 9:46 a.m. Motion by Danzer, second by Meiners to approve by resolution the tower lease agreement and memorandum of tower lease agreement with Cellular Inc. Network Corporation d/b/a Verizon Wireless. On a roll call vote, Beardmore, aye; Meiners, aye; Nieland, aye; Danzer, aye; Bock, aye. Motion carried unanimously.

CARROLL COUNTY RESOLUTION NO. 2012-011

WHEREAS, Carroll County is the owner of Bock 15, Original Town of Carroll, Iowa, located at 114 East 6th Street, Carroll, Iowa 51401; and

WHEREAS, Cellular Inc. Network Corporation d/b/a Verizon Wireless, has requested to lease a portion of said Block 15 in order to construct a new tower and install new antennas and associated antenna mounts and coaxial cables, and also to install an equipment building; and

WHEREAS, notice of the proposed tower lease agreement was given, and public hearing thereon has been held in accordance with Iowa law.

NOW THEREFORE BE IT RESOLVED by the Carroll County Board of Supervisors to approve the Tower Lease Agreement and Memorandum of Tower Lease Agreement with Cellular Inc. Network Corporation d/b/a Verizon Wireless, and that the Chairman and Auditor are authorized to execute said agreements.

Passed this 10th day of September, 2012.
s/Mark Beardmore, Chairman
Attest: Joan Schettler, Auditor

Board reviewed manure management annual updates for the following: Brian Halbur East in Section 24 of Richland Township; Brian Halbur Home in Section 24 of Richland Township; Jeff Schon Site in Section 1 of Pleasant Valley Township; and LCG, Inc. in Section 31 of Union Township, Calhoun County.

Board reviewed the candidates recommended for election to the IMWCA Board of Trustees. Motion by Meiners, second by Beardmore to vote for the three candidates on the ballot: Wayne Clinton, Kelly Hayworth, and Scott Wynja, for terms ending October 2015. On roll call, all voted aye.

Board reviewed a request for reinstatement of Homestead Tax Credit. Following discussion, motion by Nieland, second by Danzer to deny reinstatement of homestead tax credit for Ethel Tiefenthaler property. On roll call, all voted aye.

Supervisor Nieland reported the variance request for the Maple River wastewater system has been approved. Nieland filed the request with the Iowa Department of Natural Resources to change the requirement of a Grade II operator to Grade 1. The DNR approved the variance request with three requirements: 1) when the new Grade I operator is hired, that person must contact the current operator and meet with him at the facility so the current operator can explain the system operation and maintenance requirements; 2) an Orenco Systems, Inc. representative must also meet with the new operator and provide training/assistance/O&M manual; and 3) the new operator must contact DNR Field Office #4, which is located in Atlantic, when taking over operation of the facility. Approval of the Grade I operator variance will be a significant financial savings for the Maple River wastewater system.

Motion by Meiners, second by Bock to appoint Jim Knott to the Region XII Regional Housing Authority Executive Board of Commissioners for the period of October 1, 2012 through September 30, 2013. On roll call, all voted aye.

Meiners reported the asphalt paving in Templeton has been completed.

Nieland reported on wastewater system issues at Mt. Carmel.

Danzer reported on Raccoon Valley Electric Cooperative annual meeting and Hungry Canyons meeting at Charter Oak.

Bock reported on 2nd Judicial District and middle and south Raccoon River watershed meeting.

Beardmore reported on airport breakfast, scheduled case manager interviews, emails from Linda Hinton regarding state funding for mental health, and petition for satellite voting.

Motion by Danzer, second by Bock to adjourn at 10:18 a.m. On roll call, all voted aye.

Joan Schettler, Auditor, Mark Beardmore, Chairman

Associated File:  September 10, 2012.pdf

Claims

Associated File: BILLDAY0912.pdf