Board of Supervisors

Agendas, Minutes & Claims

Date: September 12, 2016

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Tuesday September 12, 2016

TIME OF MEETING: 9:00 p.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Maple River Sauk Trail Encroachment Discussion
  2. Conference Call: Greene County Drain 86-150 Completion Hearing
  3. Secondary Roads:
    1. Utility Permit
    2. Painting Quotes
    3. Road Discussion
  4. FY17 Budget Amendment Discussion-IT Department
  5. Fricke Building Suite B Telephone Discussion
  6. Approve Payables
  7. Approve Plat(s)
  8. IMWCA Board of Trustees Vote
  9. Tax Abatement Resolution
  10. County Farm Lease Discussion
  11. Bible Reading Marathon – Courthouse Request
  12. Manure Management Annual Updates:
    1. Mike Nees, Section 29, Kniest Township
    2. Joe Nees, Section 19, Kniest Township
    3. John & William Grote, Grote Brothers Finishing, Section 28, Wheatland Township
  13. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, September 12, 2016 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Beardmore, second by Meiners to approve the agenda as presented. On roll call, all voted aye. Motion by Schettler, second by Danzer to approve the minutes of the September 6, 2016 meeting with a correction. On roll call, all voted aye. Motion by Beardmore, second by Meiners to approve the minutes of the September 8, 2016 meeting as written. On roll call, all voted aye.

Conservation Director Jason Christensen met with the Board to discuss the Maple River Sauk Trail encroachment issue. Christensen detailed specific plans for the area and the possibility of using local grant money to fund the project. Plans include a parking area, shelter, and restroom. The encroachment issue has not been resolved and the Board would like to see a timeline in place to move this process along. Christensen spoke of the willingness of the Conservation Department to assist with removal. The Board is in agreement that there shall be a 90 day timeframe, beginning September 12, 2016 for the landowner to clean up the property located on the trail head. County Attorney John Werden will continue his work on this issue. Following discussion, no formal action taken.

Motion by Meiners, second by Danzer to approve a utility permit for Windstream for work along 250th Street near Halbur. On roll call, all voted aye.

County Engineer Dave Paulson updated the Board on painting quotes for Dedham and Templeton shops. Paulson received two quotes: K & D Painting for $19,950 and Goodwin Painting for $8,000. Following discussion, motion by Beardmore, second by Danzer to accept the quote from Goodwin Painting for $8,000 for painting the exterior of the Dedham and Templeton sheds. On roll call, all voted aye.

At 9:31 a.m. a telephone conference call was held with the Greene County Board of Supervisors.

Present from Greene County: Supervisors, John Muir, Dawn Rudolph, Mick Burkett, Tom Contner and Guy Richardson; Drainage clerk Michelle Fields and Jacob Hagan with Bolton & Menk. Hagan explained final costs of $43,436.25 for the Upper Main Open Ditch Cleanout of Drain 86-150. Hagan discussed two damage claims. Reever Family Farms for $1,788 and John C. Petersen for $1,475. Hagan explained the ISU Extension Cost of Production formula and following discussion the Boards decided to use this formula for the damage claims, lowering the Reever Family Farms to $1,471.75 and John C. Petersen to $1,121.40. The Petersen claim had an additional $45.00 for picking up rock and wire. The $45.00 will be added to Petersen’s claim and deducted from the final payment to Leroy & Sons, Inc. Motion by Greene County, second by Danzer to close the public hearing at 9:45 a.m. On roll call, all ayes except for Meiners who abstained. Motion by Greene County, second by Danzer to approve the two damage claims for Reever Family Farms for $1,471.75 and John C. Petersen for $1,166.40. On roll call, all voted aye except for Meiners who abstained. Motion by Greene County and second by Bock to accept and approve the final payment and completion of work on the Joint Drainage 86-150 Project. On roll call, all voted aye except for Meiners who abstained. Motion by Greene County, second by Schettler to lower the drainage assessment payable in FY16/17 to 125%, the previous assessment of 143.3% would generate more income than needed for the project. On roll call, all voted aye. Motion by Greene County, second by Meiners to end the telephone conference at 9:51 a.m. On roll call, all voted aye.

Paulson updated the Board on railroad bridge projects, ambulance building concrete work, and box culvert projects. Paulson presented a quote from Haley Equipment for a 2016 Bobcat Compact Track Loader. Paulson would trade the 2012 model that has approximately 1,350 hours. Overall cost with trade is $31,779.54. Paulson will check on the warranty and the Board will discuss at a later date.

IT Director Carl Wilburn met with the Board to discuss the $15,000 request included in the upcoming Budget Amendment. Wilburn explained that the request is for several items: approximately $3,200 for upgraded RAM on server, network consultant for approximately $2,000, and Varonis Software for approximately $19,000. Discussion centered on the Varonis Software. Wilburn has been researching various options and feels this product is the best for the County. Wilburn explained how the software works and the benefits it offers. Wilburn presented a quote for a new phone system for Suite B in the Fricke Building. The County has the option of connecting to the new system that the courthouse is installing or installing a separate system. Following discussion, no formal action taken. Wilburn updated the Board on the Courthouse phone system project.

Motion by Meiners, second by Danzer to approve payables for payment as presented. On roll call, all voted aye.

GENERAL BASIC/CASE MGMNT

Employer’s Share F.I.C.A. $12,555.71
Employer’s Share I.P.E.R.S. 15,021.19

GENERAL SUPPLEMENTAL

Employer’s Share F.I.C.A. 9,982.67
Employer’s Share I.P.E.R.S. 12,801.05

MENTAL HEALTH

Employer’s Share F.I.C.A. 177.77
Employer’s Share I.P.E.R.S. 211.55

RURAL SERVICES

Employer’s Share F.I.C.A. 1,520.25
Employer’s Share I.P.E.R.S. 1,984.83

SECONDARY ROAD FUND

Employer’s Share F.I.C.A. 9,384.46
Employer’s Share I.P.E.R.S. 11,456.70

DISASTER SERVICES

Employer’s Share F.I.C.A. 194.32
Employer’s Share I.P.E.R.S. 231.16

FOR CLAIMS ALLOWED BY DEPARTMENT SEE BOARD OF SUPERVISORS SUPPLEMENT

Motion by Danzer, second by Meiners to approve a plat of survey for Lot 2 NE1/4NE1/4 Section 13-83-36. On roll call, all voted aye.

Motion by Schettler, second by Danzer to vote for the following candidates for the IMWCA Board of Trustees to fill a vacancy: Kelly Kornegor, Hiawatha City Clerk and IMWCA Board of Trustees; Cindy Gosse, Buchanan County Auditor; Sara Kurovski, Pleasant Hill Mayor; and Wanda Hemesath, Decorah City Clerk/Treasurer. On roll call, all voted aye.

Motion by Danzer, second by Schettler to approve a Tax Abatement Resolution for abatement of real estate taxes for the following parcel: Parcel No. 0317300901. Parcel was not made inactive prior to tax billing and property owner received duplicate tax statements. On a roll call vote, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, aye; and Danzer, aye. Motion carried unanimously. (Resolution on file in the Treasurer’s office.)

Board reviewed the advertisement for rental of the county farm ground located in Section 7 of Grant Township. Following discussion the Board will change the lease term from three to one year. Sealed bids must be received by November 1, 2016 at 3:00 p.m. and the Board will open bids on Monday, November 7, 2016 during their regularly scheduled meeting.

The Board considered a request from Dan Ferneding. Ferneding is requesting use of the Courthouse grounds to conduct a Bible reading event. The event will begin on Thursday, September 22, 2016 at 8:00 a.m. and conclude on Sunday, September 25, 2016 at approximately 4:00 p.m. The Bible Reading Marathon has been done at the State Capital and in over 50 counties statewide. The Board has no issue with allowing the readers to use the outside space on the north side of the Courthouse for this event.

Board reviewed manure management annual updates for Mike Nees in Section 29 of Kniest Township; Joe Nees in Section 19 of Kniest Township; and John and William Grote, Grote Brothers Finishing in Section 28 of Wheatland Township.

Schettler reported on North Raccoon River Watershed meeting, Mallard View tour, Courthouse 50th Anniversary meeting, and Jasper County Board of Health meeting. Upcoming meetings include: Conservation Board and field day at Black Hawk Lake.

Meiners reported on CADC meeting, signed grant paperwork at New Opportunities, and Mallard View tour. Upcoming YES Center meeting.

Danzer reported on sign checks at Region XII, Raccoon Valley REC, Mallard View tour and North Raccoon River Watershed meeting.

Bock reported on Mallard View tour, North Raccoon River Watershed meeting, and Raccoon Valley REC meeting.

Beardmore reported on Mallard View tour. Upcoming meetings include: Ambulance Board and Prairie Rivers Historical Society.

County Treasurer Jean Seidl gave a brief update on drivers licensing.

Motion by Beardmore, second by Meiners to adjourn at 11:19 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Neil Bock, Chairman

Claims

Associated File: BILLDAY0916-1.pdf