Board of Supervisors

Agendas, Minutes & Claims

Date: September 17, 2018

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, September 17, 2018

TIME OF MEETING: 9:00 p.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Secondary Roads:
    1. Utility Permits
    2. Motorgrader Quotes
  2. Loren Danner - Grain Leg Removal Petitions
  3. Approve Tax Abatement Resolution
  4. Review Fifth Draft of Employee Handbook
  5. Appoint Region XII Regional Housing Authority Board of Director
  6. Approve Plat(s)
  7. Review/Approve Mt. Carmel Contract for Services
  8. Approve Resolution 2018-013 Contract for Services
  9. Manure Management Annual Updates:
    1. Grote Brothers Finisher, John & William Grote, Section 28, Wheatland Township
    2. Richland Customs Farms Home Site, Brian Halbur, Section 21, Richland Township
    3. D&H Pork, Dick & Helen Hinners, Section 23, Washington Township
    4. Schon Finisher, Joey Schon, Section 34, Richland Township
    5. Aurora North, Brad Golay, Section 21, Richland Township
    6. Bob Danner, Section 22, Newton Township
  10. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, September 17, 2018 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Richard Ruggles, District 5.

Motion by Ruggles, second by Schettler to approve the agenda as presented with the addition of Fricke Building water issue and Courthouse lighting. On roll call, all voted aye. Motion by Bock, second by Schettler to approve the minutes of the September 10, 2018 meeting as written. On roll call, all voted aye.

Motion by Schettler, second by Bock to approve a Tax Abatement Resolution for abatement of real estate taxes for the following parcel: Parcel No. 07-30-101-014. This parcel should have been tax exempt when it was sold to the Iowa Department of Transportation. On roll call vote, Danzer, aye; Ruggles, aye; Schettler, aye; Bock, aye; and Meiners, aye. Motion carried unanimously. (Resolution on file in the Treasurer’s office.)

Motion by Meiners, second by Ruggles to appoint Jim Knott to the Region XII Regional Housing Authority Board of Directors for a one-year term. On roll call, all voted aye.

Motion by Bock, second by Meiners to approve a plat of survey for Lot 2 NE1/4 NE1/4 Section 20-84-36. On roll call, all voted aye.

Board reviewed manure management annual updates for Grote Brothers Finishers, John & William Grote in Section 28 of Wheatland Township; Richland Custom Farms Home Site, Brian Halbur in Section 21 of Richland Township; D&H Pork, Dick & Helen Hinners in Section 23 of Washington Township; Schon Finisher, Joey Schon in Section 34 of Richland Township; Aurora North, Brad Golay in Section 21 of Richland Township; and Bob Danner in Section 22 of Newton Township.

Motion by Meiners, second by Ruggles to approve a utility permit for Western Iowa Networks for work in Sections 8 & 9 Maple River Township. On roll call, all voted aye.

Motion by Ruggles, second by Meiners to add drainage repair to the agenda. On roll call, all voted aye.

Motion by Bock, second by Schettler to approve work on Drain 33 in Section 22 Sheridan Township. On roll call, all voted aye except Meiners who abstained.

County Engineer Dave Paulson discussed a motor grader quote he received from Ziegler, Inc. and discussed previous purchases and trades. Following discussion, the Board requested that Paulson try and negotiate a better trade in price and return at a later meeting with a final quote. No formal action taken.

The Board reviewed the fifth draft of the Employee Handbook. Some items discussed were the Drug and Alcohol policy, sick leave conversion to health insurance, and distracted driving. The Board instructed County Auditor Kourtney Irlbeck to place this item on the agenda next week for additional discussion. No formal action taken.

Carroll County resident Loren Danner presented petitions with approximately 298 County residents’ signatures. The petition states: “We strongly recommend that the Carroll County Supervisors contribute a portion of the substantial cost of removing Loren Danner’s grain leg if he is ultimately unsuccessful in his appeal of the district court’s ruling. We believe Carroll County has a responsibility to mitigate the situation for Mr. Danner.” Danner also presented copies of three building permits. Danner updated the Board on where the case currently stands. Motion by Bock, second by Ruggles to acknowledge receipt of the petitions and permits. On roll call, all voted aye. Following discussion, the Board took no formal action and will address this situation in closed session at a later date.

Motion by Meiners, second by Bock to approve Carroll County Resolution No. 2018-013, approving a contract for services between Carroll County and Kasperbauer Service Inc. On a roll call vote, Danzer, aye; Ruggles, aye; Schettler, aye; Bock, aye; Meiners, aye. Motion carried unanimously. (Contract on file in the County Auditor’s office.)

CARROLL COUNTY RESOLUTION NO. 2018-013

BE IT RESOLVED by the Board of Supervisors of Carroll County, Iowa, in regular session assembled this 17th day of September, 2018 to approve a Contract for Services between Carroll County and Kasperbauer Service Inc. and to authorize Marty Danzer, Chairman of the Board of Supervisors, to sign said contract.

PASSED AND APPROVED this 17th day of September 17, 2018.
Carroll County Board of Supervisors
s/Marty Danzer
s/Richard Ruggles
s/Dean Schettler
s/Neil Bock
s/Eugene Meiners
Attest: Kourtney Irlbeck, Carroll County Auditor

Environmental Health Director Carey Kersey and Chris Boell with Climate Controls discussed the Mt. Carmel Wastewater system repairs. The Board previously approved repairing four properties that had issues with ground water and the wastewater system. One property has numerous issues. Chris discussed options to address the issue. Following discussion, no formal action taken on this individual property. Motion by Schettler, second by Ruggles to continue with work on the three properties. On roll call, all voted aye. Kersey explained that Kasperbauer Service, Inc. will begin work on the other three properties next week.

Head of Maintenance Zach Niehaus presented three quotes to the Board to address the water issue on the lower level of the Fricke building. The quotes received are as follows: WCI, $3,420; Drees, $7,155; and Scheck’s, $9,500. Following discussion, motion by Meiners, second by Schettler to approve the quote from WCI for $3,420. On roll call, all voted aye.

Niehaus discussed Mid-American rebates available for upgrading the lighting in the courthouse. Following discussion, the Board requested Niehaus get final numbers on the cost of upgrading the lighting and report back next week. No formal action taken.

Ruggles reported on Dedham City Council meeting and Willey City Council meeting. Upcoming meetings include: Carroll Area Childcare Center, Ralston City Council, and Manning City Council.

Schettler reported on Conservation Board meeting, DOT District Commissioner meeting, and Highway 30 Coalition conference call. Upcoming meetings include: Board of Health and East/West Nishnabotna Watershed.

Bock reported on meeting with citizen regarding proposed jail project and sign checks at RSVP/Foster Grandparents. Upcoming meetings include: Manning City Council, Coalition of Human Services, and Rolling Hills Community Services Region.

Meiners reported on Dedham City Council meeting, Willey City Council meeting, CADC, and Highway 30 Coalition conference call. Upcoming meetings include: Manning City Council, ISAC, and YES Center.

Danzer reported on Dedham City Council meeting and box culvert on 230th and Noble Avenue. Upcoming meetings include: Carroll County Solid Waste, Manning City Council, and groundbreaking in Wall Lake.

Motion by Meiners, second by Bock to adjourn at 12:03 p.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Marty Danzer, Chairman

Claims

Associated File: