Board of Supervisors

Agendas, Minutes & Claims

Date: September 19, 2016

Agenda   Minutes   Claims




DATE OF MEETING: Monday September 19, 2016

TIME OF MEETING: 9:00 p.m. D.S.T.


PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Region XII RFP Discussion
  2. Secondary Roads:
    1. Utility Permits
    2. Skid Steer Quote
    3. Insurance Discussion
  3. Case Management Cost Report/Program Evaluation
  4. Mallard View Furnishing Discussion
  5. Region XII Regional Housing Authority Board of Directors Appointment
  6. County Farm Rent Discussion
  7. Committee Reports

Comments from those in attendance


The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, September 19, 2016 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Schettler, second by Danzer to approve the agenda as presented. On roll call, all voted aye. Motion by Beardmore, second by Meiners to approve the minutes of the September 12, 2016 meeting as written.

Chris Whitaker with Region XII met with the Board to discuss the Request for Proposal (RFP) process. Whitaker presented the Board with a draft RFP and discussed several sample RFPs. Bock will speak to Shari Kitt, Administrator at Mallard View regarding prospective proposer’s touring the facility and Steve Daiker and his availability in answering questions regarding the facility. The Board proceeded to review the draft. Whitaker will update changes and return the RFP for the Board and County Attorney to review later in the week. No formal action taken.

Motion by Meiners, second by Schettler to approve a utility permit for Mid-American Energy for work in section 13 of Maple River Township along 180th Street. On roll call, all voted aye.

County Engineer Dave Paulson updated the Board on the quote he received from Haley Equipment for a 2016 Bobcat Compact Track Loader. The quote included the trade of a 2012 model that has approximately 1,350 hours. Following discussion, the Board will not move forward with the quote.

Paulson discussed the property schedule he is reviewing for the upcoming ICAP renewal. Discussion centered on deductibles and amount of coverage on lower value equipment. The Board will have Mid Iowa Insurance Agent Terry Axman attend next week’s Board meeting to discuss how changes will affect the County policy.

Schettler left at 10:00 a.m.

Carroll County Case Management Supervisor Justin Schieffer reviewed the FY16 Targeted Case Management Program Evaluation. Motion by Beardmore, second by Danzer to approve the FY16 Targeted Case Management Program Evaluation. On roll call, all present voted aye. Schieffer reviewed the FY16 Cost Report. The estimated rate for FY16 was $44.38 per billable 15-minute unit. The actual rate is $35.46, and there were 5,661 units of case management service. Beardmore requested a projection for FY17. Schieffer will prepare the projection and present it to the Board at a later date. Motion by Beardmore, second by Meiners to approve the FY16 Financial and Statistical Report for Purchase of Service Contracts/Case Management Actual Cost Report. On roll call, all present voted aye.

The Board discussed furnishings at Mallard View. The Board is allowing residents to keep their beds and nightstands. Mallard View Administrator Shari Kitt has asked what to do with the extra beds and nightstands. Kitt also requested use of the kitchen tables and chairs. The Board will allow the residents use of the kitchen tables and chairs for their homes. The remaining table and chairs are to stay at the facility. If Kitt is able to dispose of the extra beds and nightstands that is acceptable, otherwise the County will handle it.

Motion by Meiners, second by Danzer to appoint Jim Knott to the Region XII Regional Housing Authority Board of Directors for a one year term. On roll call, all present voted aye.

Board reviewed the advertisement for rental of the county farm ground located in Section 7 of Grant Township. Following discussion the Board will include the grid sampling requirement. Sealed bids must be received by November 1, 2016 at 3:00 p.m. and the Board will open bids on Monday, November 7, 2016 during their regularly scheduled meeting.

Beardmore reported on the Ambulance Board meeting, Prairie Rivers Historical Society meeting, LOST Fund, and Bill Heckroth email. Upcoming meetings include: Carroll Area Childcare Center and Coalition of Human Services.

Meiners reported on YES Center meeting. Upcoming meetings include: CADC and Garden View groundbreaking.

Danzer reported on Solid Waste Commission meeting and Region XII Board meeting. Upcoming Garden View groundbreaking.

Bock reported on Carroll Public Library letter. Upcoming meetings include: CPPC, Coalition of Human Services, Garden View groundbreaking and 2nd Judicial District.

Motion by Beardmore, second by Danzer to adjourn at 11:02 a.m. On roll call, all present voted aye.

Kourtney Irlbeck, Auditor, Neil Bock, Chairman


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