Board of Supervisors

Agendas, Minutes & Claims

Date: September 26, 2016

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday September 26, 2016

TIME OF MEETING: 9:00 p.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Conservation-Cabin Discussion
  2. Mid-Iowa Insurance-County Renewal
  3. 10:00 a.m. Public Hearing for FY17 County Budget Amendment
  4. Approval and Certification of FY17 County Budget Amendment
  5. Appropriations Resolution
  6. Secondary Roads:
    1. Drains
    2. Road Discussion
  7. Sheriff Vehicle Bids
  8. Set Public Hearing for Amendment to County Zoning Ordinance
  9. Approve Payables
  10. Discuss County Home RFP
  11. Approve Class B Beer License – Blood Sweat and Beers, Inc.
  12. 2016 Tax Suspension
  13. Courthouse Severe Weather/Emergency Closing Discussion
  14. Resolution for Interfund Transfer
  15. Manure Management Annual Updates:
    1. Prestage Farms of Iowa LLC, PI-233 Finisher, Section 24, Richland Township
    2. Mt Pork, Section 27, Kniest Township
    3. Kennebeck Farms, Section 13, Roselle Township
    4. Hinners Site, Section 1, Lincoln Township, Audubon County
  16. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, September 26, 2016 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Meiners, second by Danzer to approve the agenda as presented. On roll call, all voted aye. Motion by Beardmore, second by Danzer to approve the minutes of the September 19, 2016 meeting as written. On roll call, all voted aye.

Conservation Director Jason Christensen met with the Board to discuss a proposed cabin at Swan Lake. An individual is interested in donating a home for use as a rental cabin at Swan Lake. Christensen detailed the house specifications. The County would be responsible for moving the house and additional expenses such as; foundation, septic system, electrical hook up, and plumbing hook up. Christensen is estimating approximately $35,000 in costs. The location at Swan Lake has not been decided. The Board discussed the funding options and Christensen will meet with the Conservation Board to discuss funding further. The Board supports the project and would consider a loan to Conservation to fund the project. Christensen will meet with the Board after he has an opportunity to meet with the Conservation Board. No formal action taken.

Terry Axman from Mid Iowa Insurance met with the Board to discuss the ICAP renewal. Axman presented the Board with a County auto premium breakdown. Axman is available to assist Department Heads with the ICAP renewal. Following discussion, motion by Meiners, second by Beardmore to change the deductibles to $500 Comprehensive and $1,000 Collision effective January 1, 2017. On roll call, all voted aye. Approximate savings to the County is $2,910.53.

County Engineer Dave Paulson discussed Drain 77 in the City of Carroll. The drain needs a tree removed and the work will be done by the Secondary Road Department. Motion by Meiners, second by Danzer to approve work on Drain 77 in the City of Carroll. On roll call, all voted aye.

Paulson presented the Board with a request for gravel on 340th Street a level C road in Section 36 Eden Township. Motion by Danzer, second by Meiners to approve the request for gravel on 340th Street in Section 36 Eden Township. On roll call, all voted aye. Paulson presented two bids for replacing 8 doors on the Carroll Secondary Roads building. The doors are all in poor shape with some hinges rusted out completely. Following discussion, motion by Beardmore, second by Schettler to accept the low bid from Badding Construction in the amount of $21,294 for replacement of 8 doors at the Carroll Secondary Road building. On roll call, all voted aye.

Chair opened a public hearing for a FY17 budget amendment at 10:08 a.m. Auditor explained amended revenues and amended expenditures. Following discussion and comments from the public, the Chair closed the public hearing at 10:15 a.m. Motion by Meiners, second by Danzer to approve the budget amendment. On roll call, all voted aye. Motion by Schettler, second by Beardmore to approve an appropriations resolution to appropriate the funds for amended expenditures. On a roll call vote, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Danzer, aye. Motion carried unanimously.

APPROPRIATIONS RESOLUTION

WHEREAS a public hearing has been held for the amendment to the FY17 County Budget as required by Iowa Code 331.435,

BE IT HEREBY RESOLVED that the Carroll County Board of Supervisors adopts said budget amendment, and

BE IT ALSO RESOLVED that the funds for the amended expenditures be fully appropriated for the fiscal year.

The above appropriations resolution was adopted by the Board of Supervisors of Carroll County, Iowa on September 26, 2016.

PASSED AND APPROVED ON SEPTEMBER 26, 2016.
CARROLL COUNTY BOARD OF SUPERVISORS
s/Dean Schettler
s/Neil Bock
s/Marty Danzer
s/Eugene Meiners
s/Mark Beardmore
Attest: Kourtney Irlbeck, Carroll County Auditor

Carl Wilburn, Planning & Zoning Administrator met with the Board to discuss amending the zoning ordinance. Sections to be modified specifically, add language in section 14.02.395 Solar Related Definitions. Motion by Beardmore, second by Danzer to set a public hearing at 10:00 a.m. on October 10, 2016, to consider a change and to amend the zoning ordinance to add language in section 14.02.395 Solar Related Definitions. On roll call, all voted aye.

Motion by Beardmore, second by Schettler to approve payables for payment as presented. On roll call, all voted aye.

The Board proceeded to discuss the draft RFP prepared by Chris Whitaker with Region XII for the County Home site. Following discussion, motion by Danzer, second by Meiners to forward the RFP to County Attorney John Werden for review. On roll call, all voted aye.

County Sheriff reviewed three bids for a new vehicle. A 2013 Ford Explorer is the trade-in vehicle. Wittrock Motors bid $22,458 for a 2017 Dodge Durango with the trade-in. Champion Ford bid $18,520 for a 2017 Ford Explorer with trade-in. New Way Ford bid $17,921 for a 2017 Ford Explorer with trade-in. Motion by Danzer, second by Meiners to accept the low bid from New Way Ford for the 2017 Ford Explorer. On roll call, all voted aye except Beardmore who abstained.

Motion by Beardmore, second by Danzer to approve Class B Beer License for Blood Sweat and Beers, Inc. On roll call, all voted aye.

Motion by Danzer, second by Schettler to approve the addition to the 2016 Tax Suspension list. On roll call, all voted aye.

The Board reviewed a Department Head request to change the current Severe Weather/Emergency closing of Courthouse policy. Following discussion, the Board took no action on the request.

Motion by Meiners, second by Danzer to approve a Resolution for Interfund Operating Transfer of $55,204.02 from Tax Increment Financing Fund to Local Option Sales Tax Fund. On a roll call vote, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Danzer, aye. Motion carried unanimously. (Resolutions on file in the Auditor’s Office)

Board reviewed manure management annual updates for Prestage Farms of Iowa, LLC., PI-233 Finisher in Section 24 of Richland Township; Mt Pork in Section 27 of Kniest Township; Kennebeck Farms in Section 13 of Roselle Township and Hinners Site in Section 1, Lincoln Township, Audubon County.

Beardmore reported on Carroll Area Childcare Center Board meeting and Coalition of Human Services Board meeting. Upcoming meetings include: County Strategic Planning, radio and paper.

Schettler reported on Conservation Board meeting, meeting with Ed Smith regarding Public Health and Courthouse 50th Anniversary meeting. Upcoming County Strategic Planning meeting.

Meiners reported on CADC meeting and ground breaking for Garden View assisted living facility. Upcoming meetings include: Policy Council, County Strategic Planning and New Opportunities Board.

Danzer reported on sign checks at Region XII, gravel request, drain issues and Solid Waste Commission issue. Upcoming County Strategic Planning meeting.

Bock reported on communication with Mallard View Administrator Shari Kitt, CPPC, Coalition of Human Services meeting, ground breaking for Garden View assisted living, 2nd Judicial Board meeting, 2nd Judicial District Executive Board meeting, Region V research and discussion with Rick Hunsaker regarding upcoming Strategic Planning meeting. Upcoming meetings include: RSVP/Foster Grandparents, Rolling Hills Community Services and County Strategic Planning.

Motion by Beardmore, second by Schettler to adjourn at 11:39 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Neil Bock, Chairman

Claims

Associated File: BILLDAY0916-2.pdf