Board of Supervisor's

Agendas, Minutes & Claims

October 11, 2010

Agenda  Minutes

Agenda

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, October 11, 2010 at 9:00 a.m. Central Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with the following members present: Eugene Meiners, Marty Danzer, Dan Nieland, Mark Beardmore and Sheryl Wegner.

Motion by Danzer, second by Nieland to approve the agenda with one addition: approval of an additional plat of survey. On roll call, all voted aye.

Motion by Beardmore, second by Wegner to approve the minutes of the October 4, 2010 meeting as written. On roll call, all voted aye.

Motion by Beardmore, second by Danzer to approve claims for payment as presented. On roll call, all voted aye.

GENERAL BASIC

Employer’s Share F.I.C.A. $16,572.08
Employer’s Share I.P.E.R.S. 9,350.26
Employer’s Share I.P.E.R.S. 1,987.72
Employer’s Share I.P.E.R.S. 6,540.25

GENERAL SUPPLEMENTAL

Employer’s Share F.I.C.A. 131.70
Employer’s Share I.P.E.R.S. 156.04

MENTAL HEALTH

Employer’s Share F.I.C.A. 1,099.74
Employer’s Share I.P.E.R.S. 1,050.99

RURAL SERVICES

Employer’s Share F.I.C.A. 1,175.60
Employer’s Share I.P.E.R.S. 33.12
Employer’s Share I.P.E.R.S. 1,373.88

SECONDARY ROAD FUND

Employer’s Share F.I.C.A. 7,835.92
Employer’s Share I.P.E.R.S. 7,301.44

DISASTER SERVICES

Employer’s Share F.I.C.A. 236.78
Employer’s Share I.P.E.R.S. 254.94

FOR CLAIMS ALLOWED BY DEPARTMENT SEE BOARD OF SUPERVISORS SUPPLEMENT BOOK A.

Motion by Danzer, second by Wegner to approve two plats of survey: Lots 1 and 2, Block 8, Mount Carmel; and Lot 2 of NE1/4 SE1/4, Section 21-85-33. On roll call, all voted aye.

Board reviewed manure management annual updates for Schon Finisher, Section 34,Richland Township; and Kennebeck Farms, Section 13, Roselle Township

County Sheriff presented a quarterly report for his department, showing revenue of $13,199.12. Motion by Beardmore, second by Nieland to approve the Sheriff’s report for 1st quarter, FY10/11. On roll call, all voted aye. (Report on file in the Auditor’s office.)

Motion by Wegner, second by Danzer to approve CDBG draw #2 for New Hope Village in the amount of $82,594; CDBG draw #8 for New Opportunities in the amount of $38,086; and Maple River CDBG draw #12 in the amount of $14,373. On roll call, all voted aye except Meiners, who abstained.

County Recorder presented a quarterly report for her department, showing revenue of $33,879.17 paid to the County and $37,953.91 paid to the State of Iowa. Motion by Danzer, second by Wegner to approve the Recorder’s report for 1st quarter, FY10/11. On roll call, all voted aye. (Report on file in the Auditor’s office.)

At 10:00 a.m. the Chair opened a public hearing for a FY11 County Budget Amendment.

Those present for the public hearing, in addition to the Supervisors and Auditor, were Sara Beiter, Neil Bock, Virginia Hagemann and Harold Leiting. The County Auditor reviewed the proposed changes in revenues and expenditures. Total revenue increased by $471,560, and total expenditures increased by $497,360. Virginia Hagemann expressed concerns about the amount of money in reserves. She felt reserves are much higher than necessary. The response to this concern included the fact that $1.2 million had to be temporarily transferred from the General Basic fund to pay the Sauk Trail paving project until the funds could be reimbursed with ARRA funds and DOT funds. Following discussion, the Chairman closed the public hearing at 10:15 a.m. Motion by Danzer, second by Wegner to approve the FY11 budget amendment. On roll call, all voted aye. (Amendment on file in the Auditor’s office)

Motion by Nieland, second by Danzer to approve an Appropriations Resolution to appropriate the funds for amended expenditures. On a roll call vote, Danzer, aye; Nieland, aye; Beardmore, aye; Wegner, aye; Meiners, aye. Motion carried unanimously.

APPROPRIATIONS RESOLUTION

WHEREAS a public hearing has been held for the amendment to the FY11 County Budget as required by Iowa Code 331.435,

BE IT HEREBY RESOLVED that the Carroll County Board of Supervisors adopts said budget amendment, and

BE IT ALSO RESOLVED that the funds for the amended expenditures be fully appropriated for the fiscal year.

The above appropriations resolution was adopted by the Board of Supervisors of Carroll County, Iowa on October 11, 2010.
PASSED AND APPROVED ON OCTOBER 11, 2010

CARROLL COUNTY BOARD OF SUPERVISORS
s/Marty Danzer
s/Dan Nieland
s/Mark Beardmore
s/Sheryl Wegner
s/Eugene Meiners
Attest: Joan Schettler, Carroll County Auditor

Motion by Wegner, second by Nieland to approve a Resolution for Interfund Loan Partial Repayment of $303,048.85 from Sauk Trail Paving Capital Projects Fund to the General Basic Fund. On a roll call vote, Danzer, aye; Nieland, aye; Beardmore, aye; Wegner, aye; Meiners, aye. Motion carried unanimously. (Resolution on file in the Auditor’s Office.) $950,000 has now been repaid with ARRA funds received for the Sauk Trail paving project.

Motion by Danzer, second by Beardmore to approve a Resolution for Interfund Loan Transfer of $47,644.22 from the General Basic Fund to the Sauk Trail Paving Capital Projects Fund. On a roll call vote, Danzer, aye; Nieland, aye; Beardmore, aye; Wegner, aye; Meiners, aye. Motion carried unanimously. (Resolution on file in the Auditor’s Office.)

Amanda Downey, Wellmark Blue Cross Blue Shield representative, reviewed health insurance statistics and suggested rates for next year. Rates for Carroll County will increase approximately 9% from the current year. Wellmark’s average across their book of business is 9%, so Carroll County is following the norm. Downey also reviewed changes that will be required by The Affordable Care Act, also known as “health care reform.”

Nieland reported on Maple River sewer project, detailing problems at the site of the treatment facility. When the contractor began digging to place tanks, he hit quicksand below the top soil and the area kept collapsing. An engineer from Foth advised to dig below the sand and compact with aggregate. This will require a change order. Issues caused by quicksand are being addressed and the project will continue to move forward. Nieland also reported on monitoring equipment and control panel for the treatment facility. Suggested changes will cost $300 to $400.

Beardmore reported on the meeting for Community Health Needs Assessment and Health Improvement Plan. The survey showed the top five problems are youth binge drinking, gaps in mental health services, childhood obesity, young-adult unemployment and senior services. Committees will be formed to address these problems.

Wegner reported on Maple River sewer, Attorney General Tom Miller reception, upcoming interviews for DECAT director, and postponement of Partnership 4 Families meeting.

Meiners reported on CADC and Maple River sewer project.

Motion by Beardmore, second by Wegner to adjourn at 11:05 a.m. On roll call, all voted aye.

Joan Schettler, Auditor, Eugene Meiners, Chairman

Bills & Claims