Board of Supervisors

Agendas, Minutes & Claims

Date: October 2, 2017

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, October 23, 2017

TIME OF MEETING: 9:00 p.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. IT/P&Z Quarterly Report
  2. Courthouse Telephone Discussion
  3. Treasurer:
    1. Drivers License Discussion
    2. Employee Retirement
  4. Approve Plat(s)
  5. Approve Payables
  6. Employee Handbook Discussion
  7. Resolution 2017-012 Authorize Chair to sign and record Affidavit of Possession
  8. Resolution 2017-013 Transferring the Custody, Control and Magement of certain real property to the Carroll County Conservation Board
  9. Manure Management Annual Update:
    1. Jeff Kock, Section 4, Maple River Township
  10. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, October 23, 2017 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Richard Ruggles, District 5.

Motion by Ruggles, second by Danzer to approve the agenda as presented. On roll call, all voted aye. Motion by Bock, second by Schettler to approve the minutes of the October 16, 2017 meeting as written. On roll call, all voted aye.

Carl Wilburn gave a quarterly report for the IT/GIS/Zoning Departments. Twenty-one building permits were issued during the quarter Wilburn explained some of the projects his department has been involved with during the quarter: IDOT EMS Communication Tower; solar permits, Sauk Rail Trail National Grid Emergency markers, Census LUCA Joint City-County Application, Email Phishing and Cybersecurity Training, and meeting regarding server upgrades and disaster recovery.

Wilburn discussed options for service agreements with American Business Phones, Americom, and Midwest Acutech for the Courthouse telephone system. The system was purchased last year from Scott Telephone. Scott Telephone is discontinuing its telephone service division. The equipment is under warranty and the companies Wilburn spoke to will honor the warranties, but the County needs to decide if they should enter into service agreements or pay for problems as they arise. Following discussion, motion by Schettler, second by Danzer to authorize Wilburn to research and decide which option will be best for the County. On roll call, all voted aye.

County Treasurer Jean Seidl updated the Board on drivers licensing and space issues in the office. The Board will set up a time to meet with the departments on the first floor of the Courthouse and Zach Niehaus, head of maintenance to discuss options to address the space needs.

Seidl announced the upcoming retirement of Barb Schultes effective April 1, 2018. Seidl would like to begin the process of hiring to replace Schultes now, to allow time for training. The Board was in agreement to allow Seidl to proceed with the hiring process.

Motion by Ruggles, second by Danzer to approve a plat of survey for SE1/4 Section 10-82-34. On roll call, all voted aye.

Motion by Meiners, second by Schettler to approve payables for payment as presented. On roll call, all voted aye.

The Board discussed the employee handbook and directed County Auditor Kourtney Irlbeck to contact Renee VonBokern to set up a meeting with Department Heads and the Board.

The Board discussed a memorandum received from County Attorney John Werden regarding the Tigges Property managed by the Carroll County Conservation department. Werden is recommending the Board pass a Resolution authorizing the Chair to sign and record an Affidavit of Possession and a Resolution transferring custody, control and management of the Tigges Property. The Board has questions for Werden regarding the Resolutions. The Board tabled action until they can meet with Werden. No formal action taken.

Board reviewed a manure management annual update for Jeff Kock in Section 4 of Maple River Township.

Ruggles reported on Carroll Area Childcare Center Board meeting, Ambulance Board meeting, Highway 30 Coalition meeting, and /County Roundtable. No upcoming meetings.

Schettler reported on Highway 30 Coalition meeting, City/County Roundtable, and Diane Ersey, Iowa Soybean Association regarding Elk Run project. Upcoming conference call on North Raccoon River Watershed.

Bock reported on sign checks at RSVP/Foster Grandparents, conference call with 2nd Judicial District, Coalition of Human Services meeting, Communities for Children/DECAT meeting and City/County Roundtable. Upcoming jail needs proposal review and Rolling Hills Community Services meeting.

Danzer reported on sign checks at Region XII and City/County Roundtable. Upcoming radio interview.

Meiners reported on radio and newspaper interviews, Ambulance Director interviews, Highway 30 Coalition meeting, and City/County Roundtable. Upcoming meetings include: CADC and New Opportunities.

Motion by Ruggles, second by Bock to adjourn at 11:08 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Eugene Meiners, Chairman

Claims

Associated File: BILLDAY1017-2.pdf