Board of Supervisors

Agendas, Minutes & Claims

Date: October 31, 2016

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday October 31, 2016

TIME OF MEETING: 9:00 p.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Treasurer Deputy / Salary Discussion
  2. Approve Plats
  3. Secondary Roads:
    1. Employee Classification Changes
    2. Utility Permits
  4. Interfund Transfers
  5. Manure Management Annual Updates:
    1. Sporrer Farms, Section 26, Eden Township
    2. Rich Danner, Double D Pork, Section 34, Eden Township
    3. Scott Lenz, Scott Lenz Feedlot, Section 20, Sheridan Township
    4. Brian Schroeder, Falcon Site, Section 1, Arcadia Township
    5. D&D Klocke, Section 22, Eden Township
  6. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, October 31, 2016 at 9:00 a.m. Daylight Saving Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Beardmore, second by Meiners to approve the agenda as presented with the addition of Elderbridge update. On roll call, all voted aye. Motion by Danzer, second by Schettler to approve the minutes of the October 24, 2016 meeting as written. On roll call, all voted aye.

County Treasurer Jean Seidl met with the Board to discuss a driver’s license issuance cost estimate originally discussed on August 24, 2016. Seidl explained that she is requesting a $2,300 salary increase to promote a staff member to Driver’s License Deputy, an additional $5,000 salary increase to be split among the remaining five staff members and to hire a new staff member at a salary of $28,750 plus benefits. Seidl discussed her top three areas of concern; security, confidentially and waiting area space. There is a possibility that some remodeling may need to be done to accommodate drivers licensing. At this time she is unsure whether she will need to hire a second additional staff member and will not be promoting an office deputy at this time. But would like to review the option in the future. The Board agreed that the new employee should be hired now and the current staff increases should come after legislation approves Carroll County to issue drivers licenses. Motion by Meiners, second by Beardmore to approve the hiring of a new employee in the Treasurer’s office at a salary of $28,750 plus benefits. On roll call, all voted aye. Motion by Danzer, second by Schettler to approve a $2,300 salary increase to promote a staff member to Driver’s License Deputy and an additional $5,000 salary increase to be split among the remaining five staff members, contingent upon legislative approval. On roll call, Bock, aye; Beardmore, nay; Schettler, aye; Meiners, aye and Danzer, aye. Motion carried.

Motion by Danzer, second by Beardmore to add Drain 54 to the agenda. On roll call, all voted aye except Meiners who abstained.

Motion by Danzer, second by Meiners to approve utility permits for West Central Iowa Rural Water for work in Sheridan Township Section 33, Grant Township Section 4, Newton Township Section 29-32 and Maple River Township Section 20 and Raccoon Valley Electric Cooperative in Union Township Section 13. On roll call, all voted aye.

Motion by Danzer, second by Beardmore to change job classifications for two Secondary Roads Employees. One from Operator 3 to Operator 4 and one from Operator 2 to Operator 4. On roll call, all voted aye.

County Engineer Dave Paulson discussed Drain 54 in Section 26 of Richland Township. The drain may need repair and Paulson will investigate. Motion by Danzer, second by Beardmore to approve work on Drain 54 in Section 26 of Richland Township, upon Paulson’s inspection. On roll call, all voted aye except Meiners who abstained.

Motion by Meiners, second by Danzer to approve plats of survey for Lot 1 SW1/4 SW Frl.1/4 Section 7-84-36 and Lot 1 NE Frl.1/4 NE Frl.1/4 Section 4-84-34. On roll call, all voted aye.

Motion by Meiners, second by Bock to approve a Resolution for Interfund Operating Transfer of $109,473 from General Basic Fund to Secondary Road Fund. On a roll call vote, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Danzer, aye. Motion carried unanimously. Motion by Beardmore, second by Danzer to approve a Resolution for Interfund Operating Transfer of $953,250 from Rural Services Fund to Secondary Road Fund. On a roll call vote, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Danzer, aye. Motion carried unanimously. (Resolutions on file in the Auditor’s Office)

Board reviewed manure management annual updates for Sporrer Farms in Section 26 of Eden Township; Rich Danner, Double D Pork in Section 34 of Eden Township; Scott Lenz, Scott Lenz Feedlot in Section 20 of Sheridan Township; Brian Schroeder, Falcon Site in Section 1 of Arcadia Township and D&D Klocke in Section 22 of Eden Township.

Schettler reported on County/City Roundtable and CADC Manufacturing Luncheon. Upcoming Courthouse 50th Anniversary wrap up meeting.

Meiners reported on Headstart Policy Council meeting, New Opportunities Board meeting, County/City Roundtable and CADC Manufacturing Luncheon. Upcoming CADC Meeting.

Danzer reported on County/City Roundtable and conference call with Clay Adams. Upcoming sign checks at Region XII and Wesco Board meeting.

Bock reported on Rolling Hills Community Services Region Board meeting and County/City Roundtable. Upcoming sign checks for RSVP/Foster Grandparents and Mallard View showing.

Beardmore no official meetings. No upcoming meetings.

Healthy Aging Director Robert Ammann reviewed an annual report for the Elderbridge Agency on Aging. Among other services, Elderbridge provided 37,841 congregate meals in Carroll County during fiscal year 2016 at a cost of $241,827. For FY18, Elderbridge is requesting funding of $2.85 per person age 60+ in Carroll County, which is $14,045. This is an increase of $247 from current year funding.

Motion by Beardmore, second by Meiners to adjourn at 10:30 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Neil Bock, Chairman

Claims

Associated File: