Board of Supervisor's

Agendas, Minutes & Claims

Date: November 8, 2010

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, November 8, 2010

TIME OF MEETING: 1:00 p.m. C.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

1. Dawn Mentzer:
1. Community and Family Resource Contract
2. Case Management
2. Secondary Roads:
1. Drains
2. Future Federal-Aid Project
3. Approve Claims
4. New Opportunities CDBG Draw #9
5. Interfund Loan Repayment Transfer Resolution(s)
6. Courthouse Water Leak
7. Juvenile Court Office
8. Approve Plat(s)
9. Manure Management Annual Updates:
1. Aurora South, Section 20, Union Township
2. Aurora North, Section 21, Richland Township
10. 2010 General Election Canvass
11. Committee Reports

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, November 8, 2010 at 1:00 p.m. Central Standard Time pursuant to law, the rules of said Board and to the adjournment with the following members present: Dan Nieland, Mark Beardmore, Sheryl Wegner and Eugene Meiners. Marty Danzer was absent.

Motion by Beardmore, second by Wegner to approve the agenda with one addition: update on farm lease. On roll call, all present voted aye.

Motion by Nieland, second by Beardmore to approve the minutes of the November 1, 2010 meeting as written. On roll call, all present voted aye.

Dawn Mentzer, CPC Administrator, reviewed a proposed substance abuse treatment contract with Community and Family Resources located in Fort Dodge. Mentzer reported it has been difficult to place individuals at CFR due to the lack of a contract. The proposed contract is not in agreement with the county’s Substance Abuse policy, so the board requested that John Hostetler, executive director of CFR, meet with the Supervisors. The Code of Iowa mandates payment of attorney and sheriff fees for substance abuse commitments, but not treatment costs. Mentzer reported that a review of eleven counties in the northwest region of Iowa showed only two, including Carroll County, provide any funding for substance abuse treatment.

Mentzer gave an update on case management caseload composition in Carroll and Buena Vista Counties. With the resignation of a case manager in Buena Vista, the resulting caseloads in BV would be higher than those in Carroll County. Currently twelve Carroll County consumers are being served in Buena Vista and Mentzer intends to transfer ten back to Carroll County for case management services. Two would be transferred to DHS due to having state case status. Mentzer emphasized the need for flexibility between the two counties.

County Engineer reported there are two beaver dams in Drain 77 that need to be removed and the beaver need to be trapped, as they are destroying trees. Nieland will talk to employees in the conservation department about trapping the beaver.

Engineer also reported on drain repairs needed in Drain 97, in Section 10 of Richland Township; in Drain 67, Section 5 of Union Township; and in Drain 76, Section 21 of Grant Township. Motion by Beardmore, second by Nieland to approve the repairs to Drains 97, 67 and 76. On roll call, all present voted aye. Engineer also discussed options for Drain 29 in the city of Glidden. Engineer Paulson and two Supervisors will meet with the Glidden city council to see what the city is willing to contribute to the project, which could cost $20,000 depending on which option is chosen.

Engineer reported on a future Federal Aid project. His proposed project is the concrete overlay of Granite Avenue from Halbur to Highway 141, a seven-mile stretch at an estimated cost of $200,000 per mile. The project would be slated for 2015.

Motion by Nieland, second by Beardmore to approve claims for payment. On roll call, all present voted aye.

GENERAL BASIC

Employer’s Share F.I.C.A. $16,279.11
Employer’s Share I.P.E.R.S. 9,428.14
Employer’s Share I.P.E.R.S. 2,047.92
Employer’s Share I.P.E.R.S. 6,466.05

GENERAL SUPPLEMENTAL

Employer’s Share F.I.C.A. 131.70
Employer’s Share I.P.E.R.S. 156.04

MENTAL HEALTH

Employer’s Share F.I.C.A. 1,093.93
Employer’s Share I.P.E.R.S. 1,045.71

RURAL SERVICES

Employer’s Share F.I.C.A. 1,250.01
Employer’s Share I.P.E.R.S. 33.12
Employer’s Share I.P.E.R.S. 1,460.82

SECONDARY ROAD FUND

Employer’s Share F.I.C.A. 7,028.93
Employer’s Share I.P.E.R.S. 6,635.06

DISASTER SERVICES

Employer’s Share F.I.C.A. 236.78
Employer’s Share I.P.E.R.S. 254.94

FOR CLAIMS ALLOWED BY DEPARTMENT SEE BOARD OF SUPERVISORS SUPPLEMENT BOOK A.

Motion by Beardmore, second by Wegner to approve CDBG draw #9 for New Opportunities in the amount of $25,271. On roll call, all present voted aye except Meiners, who abstained.

Motion by Nieland, second by Meiners to approve a Resolution for Interfund Loan Partial Repayment of $47,644.22 from Sauk Trail Paving Capital Projects Fund to the General Basic Fund. On a roll call vote, Nieland, aye; Beardmore, aye; Wegner, aye; Meiners, aye. Motion carried unanimously. (Resolution on file in the Auditor’s Office.)

Motion by Nieland, second by Wegner to approve a Resolution for Interfund Loan Partial Repayment of $144,737.99 from Sauk Trail Paving Capital Projects Fund to the General Basic Fund. On a roll call vote, Nieland, aye; Beardmore, aye; Wegner, aye; Meiners, aye. Motion carried unanimously. (Resolution on file in the Auditor’s Office.)

Motion by Nieland, second by Beardmore to approve a plat of survey for Lot 2 of NW1/4, Section 23-84-34. On roll call, all present voted aye.

Board reviewed manure management annual updates for Aurora South, in Section 20 of Union Township and Aurora North, in Section 21 of Richland Township.

Glenn Kerkhoff gave the board an update on the courthouse water leak. Two plumbers have been contacted, three water tests have been conducted, and video inspection of sewer lines did not result in any evidence of leakage. City officials were not successful in locating the water leak. Kerkhoff presented a proposal from Knobbe Plumbing to install a sump pump in the basement of the courthouse, drill holes to run a discharge line to the outside of the building and tie into the perimeter drain tile on the exterior of the courthouse. Motion by Nieland, second by Wegner to accept the proposal from Knobbe Plumbing & H.V.A.C. for $3200 for the ground and surface water discharge system. On roll call, all present voted aye.

Board directed the Auditor to replace the carpet in the Juvenile Court office.

Board proceeded to canvass the results of the November 2, 2010 General Election. Motion by Wegner, second by Beardmore to approve the canvass and abstracts of the November 2, 2010 General Election. On roll call, all present voted aye. (Canvass and abstracts on file in the Auditor’s office.)

Nieland met with Chad Kanne, the new tenant of the county farm ground. Kanne will have a 10-acre grid-sampling done so the county will have a base to compare soil fertility levels to future samples. Nieland reported he had not received an update on Region V Hazmat meeting.

Beardmore reported on a wind-energy meeting with Clean Line Energy Partners.

Meiners reported on CADC and wind-energy meeting.

Motion by Beardmore, second by Wegner to adjourn at 4:00 p.m. On roll call, all voted aye.

Joan Schettler, Auditor, Eugene Meiners, Chairman

Claims