Board of Supervisor's

Agendas, Minutes & Claims

Date: November 09, 2009

Agenda

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, November 9, 2009 at 9:00 a.m. Central Standard Time pursuant to law, the rules of said Board and to the adjournment with the following members present: Marty Danzer, Dan Nieland, Mark Beardmore, Sheryl Wegner and Eugene Meiners.

Motion by Danzer, second by Nieland to approve the agenda as presented. On roll call, all voted aye.

Motion by Beardmore, second by Danzer to approve the minutes of the November 2, 2009 meeting as written. On roll call, all voted aye.

Motion by Nieland, second by Wegner to approve Contract Change Order No. 1 for the 2009 Wastewater Collection and Treatment System (Revision 1) for Maple River Junction, removing one additional existing cistern at Location 32, with an increase in cost of $510.00. On roll call, all voted aye.

Motion by Nieland, second by Danzer to approve Application for Partial Payment No. 1, from General Excavating, Inc., in the amount of $22,749.17, for the 2009 Wastewater Collection and Treatment System (Revision 1) for Maple River Junction. On roll call, all voted aye.

Motion by Beardmore, second by Danzer to approve claims for payment. On roll call, all voted aye.

GENERAL BASIC

Employer’s Share F.I.C.A. $15,992.64
Employer’s Share I.P.E.R.S. 8,871.75
Employer’s Share I.P.E.R.S. 1,743.10
Employer’s Share I.P.E.R.S. 5,755.33

GENERAL SUPPLEMENTAL

Employer’s Share F.I.C.A. 47.23
Employer’s Share I.P.E.R.S. 48.25

MENTAL HEALTH

Employer’s Share F.I.C.A. 1,100.71
Employer’s Share I.P.E.R.S. 989.17

RURAL SERVICES

Employer’s Share F.I.C.A. 1,266.65
Employer’s Share I.P.E.R.S. 31.68
Employer’s Share I.P.E.R.S. 1,266.22

SECONDARY ROAD FUND

Employer’s Share F.I.C.A. 7,400.20
Employer’s Share I.P.E.R.S. 6,683.22

DISASTER SERVICES

Employer’s Share F.I.C.A. 199.62
Employer’s Share I.P.E.R.S. 211.74

FOR CLAIMS ALLOWED BY DEPARTMENT SEE BOARD OF SUPERVISORS SUPPLEMENT BOOK A.

Motion by Beardmore, second by Danzer to approve the canvass and abstracts for the November 3, 2009 City Elections. On roll call, all voted aye. (Abstracts on file in the County Auditor’s office.)

County EMA Coordinator, Sara Nielsen, and Chad Schreck, Region XII Planner, addressed the Board concerning the County’s Pre-disaster Hazard Mitigation Plan. The County’s plan needs to be updated by July 2010. There are grant funds available for multi-jurisdictional plans, where the county and all cities in the county would be covered under one plan. There will be no expense to Carroll County. The main reason for the plan is to get funding for hazard mitigation projects. If a project is listed in the plan, it will be eligible for grant funding. A task force will be formed to work on the plan, with Mark Beardmore and Dan Nieland serving as the County’s representatives.

Motion by Nieland, second by Danzer to approve plat of survey for Lot 1, NW1/4 SE1/4, Section 8-82-33. On roll call, all voted aye.

Motion by Beardmore, second by Danzer to approve the list of 2009 Family Farm Tax Credit Applications recommended for Allowance and those Recommended for Disallowance. On roll call, Meiners abstained and all others voted aye.

County Engineer reviewed the history of gravel road classification. The Carroll Access River Road was designated a Level “C” road in 1998. With the location of the nearby gravel pit and the acquisition of Conservation property in the area, it would be beneficial to change the road to Level “B”. Chairman opened the public hearing on the reclassification of the Carroll Access River Road at 10:00 a.m. Those present in addition to the Supervisors, Auditor and Engineer, were Jeff Blankman, Butch Heman, Harold Leiting, Virginia Hagemann and Neil Bock. The Engineer and Auditor both stated they had received no oral or written comments on the reclassification.

Chairman closed the public hearing at 10:01 a.m. Motion by Wegner, second by Nieland to approve Resolution No. 2009-016. On a roll call vote, Danzer, aye; Nieland, aye; Beardmore, aye; Wegner, aye; Meiners, aye. Motion carried unanimously.

Resolution No. 2009-016

WHEREAS, the Board of Supervisors of Carroll County is empowered under the authority of Chapter 309 Section 57 of the Code of Iowa to classify secondary roads on the area service system to provide for a reduced level of maintenance, and

WHEREAS, the Board of Supervisors has established an Ordinance for the Area Service System “B” Road Classification in Carroll County, Iowa, and

WHEREAS, The Notice of Hearing has been published as provided for in Section 5 of the Carroll County Ordinance on Level “B” Roads, and

WHEREAS, a public hearing as been held as provided for in Section 6 of the Carroll County Ordinance on Level “B” Roads,

NOW THEREFORE BE IT RESOLVED by the Carroll County Board of Supervisors that the following road be designated as an Area Service System “B” Road: Carroll Access River Road Beginning at the Northwest corner of the NE 1/4 NW 1/4 of Section 21, Jasper Township, Township 85 North, Range 33 West; thence South 46 rods; thence Southeast 9 rods; thence South 48 rods; thence South Southeast 47 rods; thence East 14 rods; thence Southeast 27 rods to the South line of the SE 1/4 NW 1/4 of said Section 21;thence East 11 rods along the South line of the SE 1/4 NW 1/4 of said Section 21 to a point just west of the entrance to the Carroll Access. (NOTE: The Carroll Access River Road is currently classified as a Level “C” road. Due to a land use change it is proposed to change the level of classification to Level “B”.)

PASSED BY THE BOARD OF SUPERVISORS, at Carroll County, Iowa, this 9th day of November, 2009.
s/Eugene Meiners
s/Dan Nieland
s/Marty Danzer
s/Sheryl Wegner
s/Mark Beardmore
Attest: Joan Schettler, Carroll County Auditor

Supervisors signed letters of support for raising the ethanol blending limit to 15%. Letters were sent to Tom Vilsack, Chuck Grassley, Tom Harkin, Bruce Braley, Tom Latham, Lisa Jackson, Steven Chu, and Carol Browner.

Motion by Nieland, second by Meiners to approve a CDBG contract extension to June 30, 2010, for the Maple River Sewer Project. On roll call, all voted aye.

Motion by Nieland, second by Meiners to approve Draw #8 for the Maple River Sewer Project in the amount of $3,219.00. On roll call, all voted aye.

Motion by Danzer, second by Wegner to approve a CDBG contract extension to June 30, 2010, for New Opportunities. On roll call, Meiners abstained and all others voted aye.

Motion by Nieland, second by Beardmore to approve Draw #5 for New Opportunities in the amount of $36,398.00. On roll call, Meiners abstained and all others voted aye.

Motion by Beardmore, second by Nieland to accept the Wellmark Blue Cross Blue Shield rates for 2010. On roll call, all voted aye.

Nieland reported on Conservation Board meeting.

Beardmore reported on Supervisors’ website, Health Insurance meeting, Glidden I-JOBS presentation, meeting with Sara Nielsen about the Pre-Disaster Hazard Mitigation Plan, E911 & Emergency Management co-meetings, and Comp Board members.

Wegner reported on Board Dynamics Workshop and Glidden I-JOBS presentation.

Meiners reported on Health Insurance meeting and Glidden I-JOBS presentation.

Motion by Beardmore, second by Danzer to adjourn at 11:14 a.m. On roll call, all voted aye.

Joan Schettler, County Auditor, Eugene Meiners, Chairman

Claims