Board of Supervisors

Agendas, Minutes & Claims

Date: November 21, 2016

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday November 21, 2016

TIME OF MEETING: 9:00 p.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. Manning Main Street FY18 Funding Request / Update
  2. Ambulance Overtime Discussion / Medical Examiner Discussion
  3. Environmental Health Passport Equipment Discussion
  4. Approve Case Management Self-Assessment Report
  5. Secondary Roads:
    1. Approve HMA Resurfacing Plans
  6. 2016 Family Farm Tax Credit Allowances/Disallowances
  7. Approve FY16 Carroll County Financial Report
  8. Approve FY16 Carroll County Urban Renewal Report
  9. Certify FY18 ICP Urban Renewal Area Debt
  10. Fricke Building Office Space Discussion
  11. North Raccoon River Watershed Management Coalition 28E Agreement
  12. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, November 21, 2016 at 9:00 a.m. Central Standard Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Beardmore, second by Danzer to approve the agenda as presented with the addition of Case Management Vehicle Discussion and Closed Session per Iowa Code 20.17(3) Union Negotiations. On roll call, all voted aye. Motion by Meiners, second by Schettler to approve the minutes of the November 14, 2016 meeting as written. On roll call, all voted aye.

Ron Reischl with Manning Main Street presented a 2016 Report Card and results of a community input meeting. Reischl discussed awards, upcoming projects, and future planning. Manning Main Street is requesting $2,500 for FY18, FY19 and FY20.

Ambulance Director Pat Gray met with the Board to discuss ways to decrease overtime. Gray presented a letter explaining the reasons for the increase in overtime. Gray would like to hire two additional permanent part time positions. The positions would be eligible for a single health insurance policy and he feels this will reduce the overtime. Beardmore suggested Gray research where, when and why overtime is occurring. The Board requested Gray complete a spreadsheet going back 60 days and forward 60 days to track the overtime. The Board will review the information and make a decision on adding additional staff at that time. No formal decision made.

Gray is requesting an increase to the medical investigator compensation from $100 to $200 per investigation, plus mileage. Gray presented a list of area counties compensation. Following discussion, motion by Beardmore to increase the compensation to $125. Motion failed due to lack of a second. Motion by Bock, second by Beardmore to increase the medical investigator compensation to $150 with no mileage reimbursement. On roll call, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, nay and Danzer, nay. Motion carried.

Environmental Health Director Carey Kersey met with the Board to discuss purchasing a camera, printer and supplies to take passport photos. Environmental Health will take over processing passports January 1, 2017 and they will offer passport photos at cost of $10. Kersey explained that the Carroll County Board of Health has approved the purchase of the Pakor System at a cost of $695.95. Additionally, the paper and print ribbons will cost an approximately $264.95. Kersey stated at this time she feels she has the funds available in her budget to cover the purchase. The Board was in agreement that Kersey should move forward with the purchase. No formal action taken.

Case Management Director Justin Schieffer presented a Home and Community Based Services 2016 Provider Quality Management Self-Assessment. Schieffer explained the report and following discussion, motion by Meiners, second by Danzer to authorize the Board Chairman to sign the Self-Assessment Report. On roll call, all voted aye.

Schieffer is requesting to sell the Department’s 2008 Chevrolet Impala. Schieffer explained that the vehicle is in need of many repairs and the Department doesn’t have a need for the vehicle. The Board was in agreement that Schieffer should check with Ambulance Director Pat Gray first and if he is not interested he should bring vehicle to Carroll Machinery Auction to be sold.

County Engineer Dave Paulson presented three HMA Resurfacing Plans: FM-CO14(161)- -55-14 Mahogany Avenue from 210th to 220th; FM-CO14(162)- -55-14 County Road E57 from Templeton to US Highway 71 and FM-CO14(160)- -55-14 County Road E46 from Halbur to US Highway 71. Paulson gave information on each project. Motion by Meiners, second by Danzer to approve FM-CO14(161)- -55-14, FM-CO14(162)- -55-14 and FM-CO14(160)- -5514 resurfacing plans. On roll call, all voted aye. Projects will be paid for with Farm to Market funds.

Motion by Danzer, second by Meiners to add Drain 66 to the agenda. On roll call, all voted aye.

Paulson discussed Drain 66 in Sections 14 and 21 of Richland Township. The drain is in need of repair and work will be performed by the Secondary Roads Department. Motion by Schettler, second by Danzer to approve work on Drain 66 in Sections 14 and 21 of Richland Township. On roll call, all voted aye.

Motion by Danzer, second by Schettler to accept the recommendations for Allowance and Disallowance for the 2016 Family Farm Tax Credit Applications. On roll call, all voted aye.

County Auditor reviewed the FY16 Annual Financial Report. Ending fund balance for FY16 was $8,097,915. Motion by Danzer, second by Schettler to approve the FY16 Annual Financial Report. On roll call, all voted aye. Report is available for review on the Department of Management’s website and on the County’s website.

Motion by Beardmore, second by Meiners to approve the FY16 County Urban Renewal Annual Report. On roll call, all voted aye.

Motion by Danzer, second by Schettler to certify the FY18 ICP Urban Renewal Area debt. The FY18 new debt is $19,678, which is interest. On roll call, all voted aye.

Bock presented the Board with a request from an entity interested in renting one office in Suite B of the Fricke Building. Carroll County Home Care Aides will be utilizing Suite B in the near future, but Bock explained there would be extra space available. Following discussion, motion by Schettler, second by Danzer to set the rent at $300 per month including utilities for one office. On roll call, all voted aye.

The Board discussed the initial draft of a 28E Agreement with North Raccoon River Watershed Management Coalition. County Attorney John Werden reviewed the agreement and had concerns regarding section 5 and section 6 subsection 7. Bock will express the County’s concerns regarding these specific sections and report back to the Board at a later date. No formal action taken.

Motion by Beardmore, second by Meiners to go into closed session at 11:12 a.m. per Iowa Code Chapter 20.17(3), collective bargaining. On a roll call vote, Bock, aye; Beardmore, aye; Schettler, aye; Meiners, aye and Danzer, aye. Motion carried unanimously.

Motion by Beardmore, second by Danzer to go out of closed session at 11:39 a.m. On roll call, all voted aye. No action taken.

Schettler reported on Board of Health meeting and discussions with EMS Billing. No upcoming meetings.

Meiners reported on CADC and ISAC Supervisors Affiliate work. No upcoming meetings.

Danzer reported on Region XII Board meeting. Upcoming Wesco Board meeting.

Beardmore no official meetings. No upcoming meetings.

Bock reported on Coalition of Human Services meeting and Carroll Leadership Group. Upcoming Rolling Hills Community Services Board meeting.

Motion by Beardmore, second by Meiners to adjourn at 11:57 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Neil Bock, Chairman

Claims

Associated File: