Board of Supervisor's

Agendas, Minutes & Claims

Date: November 22, 2010

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, November 22, 2010

TIME OF MEETING: 9:00 a.m. C.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

1. Approve Claims
2. Approve Plat(s)
3. Resolutions for Interfund Operating Transfers
4. Agricultural Area Withdrawal
5. Manure Management Annual Updates:
1. Neil Muhlbuaer, Section 34, Washington Township
2. Sporrer Farms, Section 25, Eden Township
6. Secondary Roads:
1. Drains
2. Utility Permit(s)
3. Federal Aid Resolution
7. 10:00 a.m. CADC Economic Development Project
8. 10:20 a.m. Closed Session per Iowa Code Chapter 21.5(1)(c)
9. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, November 22, 2010 at 9:00 a.m. Central Standard Time pursuant to law, the rules of said Board and to the adjournment with the following members present: Marty Danzer, Dan Nieland, Mark Beardmore, Neil Bock and Eugene Meiners.

Motion by Bock, second by Danzer to approve the agenda with one addition: health insurance. On roll call, all voted aye.

Motion by Nieland, second by Beardmore to approve the minutes of the November 15, 2010 meeting as written. On roll call, all voted aye.

Motion by Beardmore, second by Danzer to approve claims for payment with the addition of the claim from Knobbe Plumbing & H.V.A.C. for $5,440.00. On roll call, all voted aye.

Motion by Danzer, second by Bock to approve a plat of survey for Lot 1, SE1/4, Section 35-82-36. On roll call, all voted aye.

Motion by Danzer, second by Nieland to approve a Resolution for Interfund Operating Transfer of $75,404 from General Basic Fund to Secondary Roads Fund. On a roll call vote, Danzer, aye; Nieland, aye; Beardmore, aye; Bock, aye; Meiners, aye. Motion carried. Motion by Bock, second by Danzer to approve a Resolution for Interfund Operating Transfer of $616,466 from Rural Services Fund to Secondary Roads Fund. On a roll call vote, Danzer, aye; Nieland, aye; Beardmore, aye; Bock, aye; Meiners, aye. Motion carried. (Resolutions on file in the Auditor’s Office.)

Motion by Danzer, second by Beardmore to approve a notice of withdrawal from an agricultural area, submitted by David M. and Debbie A. Greteman for Lot 3, SE1/4 SE1/4, Section 10-84-35.On roll call, all voted aye.

Board reviewed manure management annual updates for Neil Muhlbauer, Section 34, Washington Township and Sporrer Farms, Section 25, Eden Township.

Engineer reviewed three utility permits. Motion by Nieland, second by Danzer to approve three utility permits for West Central Iowa Rural Water Association for work in Arcadia and Washington Townships. On roll call, all voted aye.

Engineer reviewed a Federal Aid Resolution for N14 (Granite Avenue), to put four inches of asphalt on a seven-mile stretch from Halbur to Highway 141. The project is slated for 2015 at an estimated cost of $1.75 million. The county would receive $1,050,000 in STP federal funds and the balance would be paid from farm to market funds. Motion by Beardmore, second by Nieland to approve the Federal Aid Resolution. On a roll call vote, Danzer, aye; Nieland, aye; Beardmore, aye; Bock, aye; Meiners, aye. Motion carried.

RESOLUTION
Surface Transportation Program Application for Carroll County Route N14
Carroll County Board of Supervisors

Whereas, Carroll County is eligible for Surface Transportation Program funding under the Transportation Equity Act;

Whereas, Carroll County is committed to the reconstruction of Route N14 and;

Whereas, Carroll County is committed to the maintenance and operation of Route N14 for a minimum of 20 years and,

Whereas, Carroll County will provide any and all local match for this project now,

Be it Therefore Resolved on this 22nd day of November, 2010, that the Carroll County Board of Supervisors endorses the application for Surface Transportation Program funds for the reconstruction of N14.

s/Eugene Meiners, Chair
Attested: s/Joan Schettler, Auditor

Engineer reported on problems in Drains 33 and 49. Motion by Nieland, second by Danzer to approve repairs to Drain 33 in Sections 26 & 27 of Sheridan Township, and Drain 49 in Section 32 of Sheridan Township. On roll call, all voted aye.

Engineer is working with conservation employee John Danner to trap the beavers in Drain 77, within the city limits of Carroll.

County Engineer, Dave Paulson, and Danzer will meet with the Glidden city council tonight to discuss the options for Drain 29.

Motion by Danzer, second by Nieland to add DOT vouchers and Drees bridge to the agenda. On roll call, all voted aye. Paulson explained that one voucher is for asphalt testing for the stimulus project north of Glidden, in the amount of $2,539.73. This will be paid from the farm to market account. The second voucher is for testing on the Manning Airport Bridge in the amount of $926.91. Motion by Beardmore, second by Danzer to approve the DOT vouchers as presented. On roll call, all voted aye.

Paulson reviewed a proposal from Murphy Heavy Contracting to replace the Drees bridge, on 280th Street between Falcon Avenue and Granite Avenue. The bridge will be a 33 foot I-beam bridge and will be 29 feet wide. Murphy’s proposal is $55,000, which includes all equipment and labor to construct a single span steel beam bridge with steel abutments, steel sheeting backwalls, including excavation and installation for deadmen and a wood deck. New supplies purchased by the county total $22,996.96 and the remainder will be used supplies already in stock. The cost should be in the $85,000 to $86,000 range. Anything under $87,000 does not require a formal bid-letting procedure. Motion by Meiners, second by Danzer to approve construction of the Drees bridge by Murphy Heavy Contracting as presented. On roll call, all voted aye.

Paulson reported that Christensen Bros. Inc. got the bid for the Tank Bridge, with a proposal of $421,656.20. Construction should begin in May, 2011.

Paulson reported the two new graders have been added to the Inland Marine insurance policy. Any equipment with an actual cash value over $100,000 is covered under this policy. Currently eleven graders are insured, and there is a $25,000 deductible. The annual premium is around $8,000 to $10,000, and the insurance has never been used, so Paulson suggested thinking about dropping the policy.

Jim Gossett, representing Carroll Area Development Corporation, introduced Mike McLaughlin, president of Scranton Manufacturing, who explained their proposed expansion and the possible purchase of the former Quebecor/Worldcolor building in Carroll. The Carroll facility is one of several locations being considered for this expansion. The company currently leases a building in Atlantic and that lease is not being renewed. The company is planning to move the Atlantic operation and two lines from the Scranton plant to a new location. Over the next two years the company is planning to create 25 new full-time positions with an average hourly rate of $14.50 per hour. CADC requested the Supervisors provide a forgivable loan to Scranton Manufacturing in the amount of $500 per job created, not to exceed $12,500. In the event less than 25 full-time positions are created at $14.50 per hour, the company agrees to pay back the County $500 for each job. The company is looking at the available workforce in the Carroll area, and is also working with DMACC on training issues. The company hopes to be re-located and up and running by April 1st. Motion by Meiners, second by Beardmore to approve a forgivable loan to Scranton Manufacturing in the amount of $500 per job created, not to exceed $12,500, if the company opens a facility in Carroll. On roll call, all voted aye.

Discussion was held concerning FY12 health insurance. Motion by Beardmore, second by Bock to change the employer/employee percentage share of health insurance costs from 90/10 to 85/15 beginning in FY12. On roll call, all voted aye.

Danzer reported on ISAC, WESCO, and Drain 102.

Nieland reported Board of Health meeting was postponed.

Beardmore reported on CACCC and ISAC. Ambulance and RSVP meetings were postponed and will be rescheduled.

Bock reported on 2nd Judicial District, Choice Crusaders, Human Services Coalition, and ISAC. Partnership 4 Families position will be moved to Guthrie County.

Meiners reported on CADC, ISAC, and the need for an Evacuation Ordinance.

Motion by Nieland, second by Beardmore to go into closed session at 10:32 a.m. per Iowa Code Chapter 21.5(1)(c). On a roll call vote, Danzer, aye; Nieland, aye; Beardmore, aye; Bock, aye; Meiners, aye. Motion carried.

Motion by Bock, second by Danzer to go out of closed session at 11:20 a.m. On roll call, all voted aye. No action taken.

Motion by Beardmore, second by Bock to adjourn at 11:21 a.m. On roll call, all voted aye.

Joan Schettler, Auditor, Eugene Meiners, Chairman

Claims