Board of Supervisors

Agendas, Minutes & Claims

Date: November 30, 2015

Agenda   Minutes   Claims

Agenda

NOTICE AND CALL OF BOARD OF SUPERVISORS MEETING

GOVERNMENTAL BODY: CARROLL COUNTY BOARD OF SUPERVISORS

DATE OF MEETING: Monday, November 30,2015

TIME OF MEETING: 9:00 a.m. D.S.T.

PLACE OF MEETING: SUPERVISORS MEETING ROOM-COURTHOUSE

PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned body will meet at the date, time, and place above set out. The tentative agenda for said meeting is as follows:

Pledge of Allegiance
Call to order
Approval of Agenda
Approval of Minutes
Old Business/New Business

  1. RSVP/Foster Grandparents FY17 Funding
  2. Secondary Roads:
    1. Drains
  3. Certify ICP Urban Renewal Area Debt
  4. Carroll County Urban Renewal Report
  5. Resolutions for Interfund Operating Transfers
  6. Carroll County FY15 Financial Report
  7. Case Management Employee Resignation
  8. Case Management MCO Discussion
  9. HIPAA Compliance Program Discussion
  10. Courthouse Courtroom Remodel Discussion
  11. 2015 Family Farm Tax Credit Applications
  12. Manure Management Annual Updates:
    1. Matt Gehling, Section 31, Pleasant Valley Township
    2. Daniel Pottroff, Section 26, Jasper Township
    3. Steve Nees, Section 15, Washington Township
  13. Committee Reports

Comments from those in attendance

Minutes

The Board of Supervisors of Carroll County, Iowa met in regular adjourned session in the Boardroom of the Courthouse, in Carroll, Iowa, the County seat of said County on Monday, November 30, 2015 at 9:00 a.m. Central Standard Time pursuant to law, the rules of said Board and to the adjournment with all members present: Neil Bock, District 1; Dean Schettler, District 2; Eugene Meiners, District 3; Marty Danzer, District 4; and Mark Beardmore, District 5.

Motion by Bock, second by Beardmore to approve the agenda as presented with the addition of Manure Management Annual Update for Neil Muhlbauer, Section 34, Washington Township. On roll call, all voted aye. Motion by Meiners, second by Schettler to approve the minutes of the November 23, 2015 meeting as written. On roll call, all voted aye.

Stacy Venteicher and Melanie Miller met with the Board and gave an update on the RSVP/Foster Grandparent programs. The current county funding level of $9,000 for RSVP and $1,000 for the Foster Grandparent program was requested for FY17. Venteicher discussed the federal compliance visit, free libraries, blizzard packs, and Speak Up Program. Miller discussed grant applications and the Foster Grandparent 50 year anniversary statewide celebration.

County Engineer Dave Paulson discussed Drain 97 in Section 16 Richland Township and Drain 89 in Section 22 Union Township. Drain 97 has been repaired with the work performed by Pemble Drainage. Motion by Beardmore, second by Meiners to approve repair on Drain 97 in Section 16 Richland Township. On roll call, all voted aye.

Magistrate Judge Eric Neu met with the Board to discuss the courtroom remodeling project. Neu and the Board reviewed bids and discussed the new courtroom. The Board requested updated bids so a more accurate comparison can be made. Neu will obtain updated bids and will present them at the next Board meeting. No formal action taken.

Motion by Danzer, second by Bock to accept with regrets the resignation of Case Management Supervisor Angela Chandler, effective December 10, 2015. On roll call, all voted aye.

Case Management Supervisor Justin Schieffer met with the Board to discuss the United Healthcare Provider Contract. Following discussion; motion by Meiners, second by Beardmore to authorize Board Chairman to sign the United Healthcare Provider Contract. On roll call, all voted aye. Schieffer explained current caseloads. Schieffer will contact some individuals and see if they have any interest in working part time until Schieffer knows how many clients they will retain, following January 1, 2016. Schieffer will assume both Case Management Supervisory roles, due to the Chandler resignation and the Board will revisit Schieffer’s title after February 1, 2016.

Motion by Meiners, second by Beardmore to certify the FY17 ICP Urban Renewal Area debt. The FY17 new debt is $25,063, which is interest. On roll call, all voted aye.

Motion by Beardmore, second by Bock to approve the FY15 County Urban Renewal Annual Report. On roll call, all voted aye.

Motion by Meiners, second by Beardmore to approve a Resolution for Interfund Operating Transfer of $9,174.34 from Tax Increment Financing Fund to Local Option Sales Tax Fund. On a roll call vote, Danzer, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Bock, aye. Motion carried unanimously. Motion by Bock, second by Schettler to approve a Resolution for Interfund Operating Transfer of $75,000 from Local Option Sales Tax Fund to Conservation Capital Fund. On a roll call vote, Danzer, aye; Beardmore, aye; Schettler, aye; Meiners, aye; Bock, aye. Motion carried unanimously. (Resolutions on file in the Auditor’s Office)

County Auditor reviewed the FY15 Annual Financial Report. Ending fund balance for FY15 was $5,253,777. Motion by Beardmore, second by Schettler to approve the FY15 Annual Financial Report. On roll call, all voted aye. Report is available for review on the Department of Management’s website and on the County’s website.

Motion by Bock, second by Beardmore to accept the recommendations for Allowance and Disallowance for the 2015 Family Farm Tax Credit Applications. On roll call, all voted aye.

Board reviewed manure management annual updates for Matt Gehling, Section 31, Pleasant Valley Township; Daniel Pottroff, Section 26, Jasper Township; Steve Nees, Section 15, Washington Township; and Neil Muhlbauer, Section 34, Washington Township.

Carroll County HIPAA Security Officer Carl Wilburn met with the Board to discuss a proposal from The Compliancy Group to provide HIPAA Compliance tracking and monitoring. The Board discussed ISAC and ICAP position on this type of service and the effects in may have on insurance costs. Wilburn will follow up with the Board after speaking with ISAC and ICAP. No formal action taken.

Bock reported on CADC Housing Study meeting and ISU Extension Office meeting space.

Meiners reported on CADC Housing Study meeting.

Schettler no official meetings.

Beardmore reported on Carroll Area Childcare Center Board meeting and upcoming Insurance Committee meeting.

Danzer no official meetings.

Motion by Bock, second by Beardmore to adjourn at 11:15 a.m. On roll call, all voted aye.

Kourtney Irlbeck, Auditor, Marty Danzer, Chairman

Claims

Associated File: